LLP/ERASMUS OFFICE R ome, April 12th 2011

1. LLP/ERASMUS OFFICE Rome, April 12th 2011 erasmus.out@uniroma1.it

2. ORGANIZATION CHART ERASMUS OFFICE ORGANIZATION-SAPIENZA UNIVERSITY STUDENT DIVISION LLP ERASMUS OFFICE FACULTIES (11) Tiziana De Matteis

3. Logistical information Wednesday, April 13 th • Coffe break – 11.00/11.30 Senato Accademico Office of Rector building – first floor • Workshop D – Aula C – Office of Rector building ground floor • Workshop E – Senato Accademico Office of Rector building – first floor • Workshop F – 14.30 meeting point in Piazzale Aldo Moro n. 5 – back at from 18.00 p.m. Tuersday, April 14 th Plenary session at Aula degli Organi Collegiali Collective Bodies Room University Campus, Office of the Rector Building, ground floor Tiziana De Matteis

4. LLP/ERASMUS OFFICE: ACTIVITIES ERASMUS Office manages: • OUTGOING ERASMUS STUDENTS (in the academic year 2010/2011 almost 1.230 Erasmus outgoing students) • INCOMING ERASMUS STUDENTS (LANGUAGE COURSES) • TEACHING STAFF MOBILITY • PLACEMENT MOBILITY • TRAINING STAFF MOBILITY • MANAGEMENT OF FUNDS (EUROPEAN COMMUNITY GRANT AND UNIVERSITY GRANT) • REPORTS TO LLP/NATIONAL AGENCY • EVENTS (WELCOME DAY AND INTERNATIONAL CONVENTION) • RELATIONS WITH ORGANIZATIONS OUTSIDE UNIVERSITY (LAZIOADISU – INSTITUTION FOR STUDY RIGHT AND ESN – ERASMUS STUDENT NETWORK) Tiziana De Matteis

5. ERASMUS OFFICE AND FACULTIES Tiziana De Matteis

6. 1°STEPORGANIZATION • Inter-Institutional Agreement: this is the basis of the Erasmus Mobility. • Collection and control of all the signed Inter-Institutional Agreement at a central level • Our database Socrates-Organizer: is the programme that unites our office with all of the Erasmus Faculty Corners • Erasmus announcement competition at Faculty level • Selection of applying students and grant assignment (student financial contract) Tiziana De Matteis

7. 2°STEPPRIOR TO DEPARTURE • Collection of all the student financial contracts • Organization of collective student meetings • Delivery of Erasmus Folder (contains different forms as: arrival certificate, Erasmus student charter, Erasmus student experience report, RAEF list and contact data, request for extension form, attendance certificate) • Recording of all student bank-account data Tiziana De Matteis

8. 3° STEPDURING ERASMUS PERIOD • Collection of all the student arrival forms (duly filled in) • Payment: Community grant for 2011(€ 230,00 per month), • University and Ministry co-financing not decided yet (for 2010 about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant) Tiziana De Matteis

9. 4° STEP AT THE END OF THE ERASMUS PERIOD • Collection of all the student forms (duly filled in) • Financial check • Report to LLP/National Agency (intermediate and final report) Tiziana De Matteis

10. Erasmus Placement Mobility • Total grants amount: 15 grants of 4 months each (59 months from LLP/Erasmus National Agency • Erasmus Placement competition annoucement: • Training enterprise proposed by the Faculty • Training enterprise proposed by the Student (the sources to look for an organization are: Stage office at Faculty level, teachers, own contacts Tiziana De Matteis

11. Student selection Students selection: • The student selection is merit-oriented and it is carried out by means of common qualifications (language knowledge, number of credits achieved, etc.) and specific ones – at Faculty level (previous experiences, curricula, organization acceptance etc.) Tiziana De Matteis

12. Economic contributions • Erasmus grant from the European Community (almost 500,00 euro for month) • University and Ministry co-financing not yet decided (for 2010 about € 180,00 per month, about € 100,00 as journey travel contribution and about € 50,00 as ministry grant) • Specific contribution for disabled students Tiziana De Matteis

13. Erasmus Student Mobility for Placement at SapienzaDocuments after the selection • A preliminary agreement “Letter of Intent” is endorsed by the host organisation to engage a cooperation with our university in the frame of Lifelong Learning Programme • A "Quality Commitment" setting out the rights and obligations of all the parties relating to the placement abroad Tiziana De Matteis

14. Erasmus Student Mobility for Placement at SapienzaDocuments prior departure students are provided with: • A “Training Agreement” regarding his or her specific programme for the placement period; this agreement must be endorsed by the student, the home higher education institution and the host organisation; and it is drawn up with the assistance of a Faculty supervisor • A placement agreement (grant agreement) covering the mobility period and signed between the student and his or her home higher education institution • The Erasmus Student Charter setting out the student's rights and obligations with respect to his/her period abroad Tiziana De Matteis

15. AT THE END OF THE ERASMUS PERIOD • Collection of all the student forms (duly filled in) • Transcript of work • Attendance Certificate • Erasmus Placement student experience report. • Financial check • Recognition at Faculty level by using Ects credits on the base of the Transcript of Work • Report to LLP/National Agency (intermediate and final report) Tiziana De Matteis

16. CONTACT DETAILS For any questions, input and suggestions erasmus.out@uniroma1.it Thank you for your attention! Tiziana De Matteis