Updating Researcher Profiles for ERA 2015 Andrew Heath & Mary-Anne Marrington

1. Updating Researcher Profiles for ERA 2015 Andrew Heath & Mary-Anne Marrington

2. Contents • eSpace Overview • ERA 2015 • Non-traditional research outputs • Role of UPOs • Updating researcher profiles • ResearcherID and other author identifiers • Sharing research via eSpace • Open Access and compliance

3. UQ eSpace is … • UQ’s official publication database • Single authoritative source for: • the research outputs • the research data of staff and students of The University of Queensland

4. How do records get into eSpace? Harvested from external systems Scopus ResearcherID Web of Science Publication data & citation counts Publication data & citation counts Publication data Altmetrics Social media activity eSpace repository UQ Staff Data (HR) My UQ eSpace Staff & UPOs Q-index, UQ Researchers, Business Objects, UQ data warehouse, etc. Manual Data entryClaims, File uploads

5. Excellence in Research for Australia (ERA) Managed by the Australian Research Council (ARC) • Assessed 2010 & 2012. Next assessment 2015. • Eight expert review panels corresponding to discipline clusters. • Assessment by discipline and institution. Measures: • Research activity, quality and intensity • Outputs on ARC Journal List; citation performance and peer review Results: • Reputation • Funding driver Key Documents:http://www.arc.gov.au/era/era_2015/era_2015.htm

6. ERA Rating Scale 5 - well above world standard 4 - above world standard 3 - world standard 2 - below world standard 1 - well below world standard NA - Not assessed due to low volume

7. ERA 2012 – Arts • Full report available via Reportal: • Research  ERA  2012  ERA 2012 Top 10 Outputs by Org Unit

8. UQ ERA 2015 Team • Prof Al McEwan – Chair ERA Steering Committee • Cluster Leaders: • Tom O’Regan – Humanities and Creative Arts • Cindy Gallois – Education and Human Society • Matthew Hornsey - Education and Human Society • Joseph Grotowski - Maths, Information and Communication • Paul Bernhardt – Physical, Chemical and Earth Sciences • Joe da Costa – Engineering and Environmental Sciences • Mark Blows – Biological Sciences and Biotechnology • Gregory Monteith – Health and Medical Sciences • Andrew Cresswell – Health and Medical Sciences • Victor Callan – Economics and Commerce

9. Excellence in Research for Australia (ERA) 2015 Staff Census date: 31 March 2014Publications reference period: 2008 - 2013 • Will include pubs within the reference period from all employed Staff on census date, regardless of byline • Researchers less than 0.4 FTE • If one publication has a demonstrable publication association then ALL research outputs in the reference period can be submitted (regardless of by-line) • Casual, adjunct, etc • Only publications that have a demonstrable association in the reference period can be submitted • Includes non-traditional research outputs such as research reports and creative works

10. Non-traditional Research Outputs Must have been made publicly available 2008 – 2013 • Original Creative Works • Live Performance of Creative Works • Recorded/Rendered Creative Works • Curated or Produced Substantial Public Exhibition and Events • Research Reports for an External Body See Submission Guidelines for more information

11. HASS 2-digit FORs for all ERA 2015 pubs • 13 Education • 14 Economics • 15 Commerce, Management, Tourism and Services • 16 Studies in Human Society • 18 Law and Legal Studies • 19 Studies in Creative Arts and Writing • 20 Language, Communication and Culture • 21 History and Archaeology • 22 Philosophy and Religious Studies Submission includes all research outputs at 4-digit FOR level Assessment measure for all research outputs, including non-traditional research outputs = Peer-review

12. Single NTRO versus Portfolio • Items that do not constitute a body of research as a single entity, e.g. a poem or short story, may be bundled together with related items to create a portfolio • Portfolios must be able to demonstrate coherent research content • Individual items must be related in a way so that the resulting portfolio constitutes research • Portfolios may be submitted to ERA as a single research output • eSpace list of ERA 2012 portfolios

13. Peer-review & Research Statements • 30% of each research type for each 4-digit FOR must be nominated for peer-review • For single non-traditional research outputs to be peer-reviewed, an additional research statement that identifies the research content must be provided • Portfolios to be peer-reviewd require a single research statement for the portfolio research contentSee Submission Guidelines for a sample research statement

14. ERA 2015 – Role of UPO to update researcher profiles Immediate action: • Identify new staff employed on census date • Assist them to add their journal articles, books, book chapters, refereed conference papers and any other non-traditional research outputs to eSpace, 2008+ • Upload publisher-permitted accepted manuscript or publisher versions of research outputs, 2008+ • Ensure that existing staff update their profile in eSpace • Claim publications, 2008+ • Add missing items, 2008+ • Upload publisher-permitted accepted manuscript or publisher versions of research outputs, 2008+ • Identify staff with existing ResearcherID accounts and ensure they are updated and linked to eSpace • Ensure staff who do not have a ResearcherID account, and have good publication coverage in Web of Science, request set-up of an eSpace-linked RID account. • Be familiar with the ERA submission guidelines for research outputs

15. Universal Author identifier • Will become the universal unique global identifier, used by publishers at manuscript acceptance • Disambiguates author names for accurate identification • Can be linked to other identifiers, e.g. Scopus, ResearcherID or LinkedIn • Discipline-agnostic so much greater coverage than other systems • Can be recorded in eSpace • eSpace will eventually be able to import publications from ORCID accounts • Will make it much easier to populate a new institutional repository when researchers move between institutions

16. Other Author Identifiers in eSpace - PREFS

17. Author identifier badges on profile page

18. Badge link to Google Scholar publication list

19. Badge link to publication list in ResearcherID

20. Sharing research via eSpace • Sharing research raises visibility and potential for increased citations • WoS and Scopus citation counts • Downloads stats measure access to attached OA versions of articles • Upload of data to Web of Science Incites to generate current Author Profile dataset • Altmetrics recorded

22. Altmetrics score includes all social media activity at article level

23. Supporting Open Access Mandates and Policies • For compliance with Australian open access mandates • NHMRC Open Access Policy • ARC Open Access Policy • For compliance with the UQ Open Access for UQ Research Outputs Policy

24. eSpace Open Access Compliance Tools • Enable appropriate OA versions to be identified or uploaded for compliance • Link to Sherpa Romeo on deposit form and file upload page • Select file type at upload • Can set embargoes if required • Visual compliance display on records from July 2012 • Will include OA identifier with embargo tag on DOIs & OA files • Search for OA via DOI or attached files (currently being implemented) • Business Objects reports will enable OA reporting

26. Other projects/tools • Scopus Custom Dataset • Benchmarking • Visualisations • Incites Author Profile Dataset • Upload of clean author data from eSpace to Incites for accurate identification of current UQ author Web of Science publications • UQ Tiered Journal List integration • Will enable points to accrue in Q-index for journals on the list • ERA 2015 • 2015 Journal/Conference lists integration • Publisher authority list integration • Q-index • Non-traditional research outputs to be included in publication points score

27. Who to contact • eSpace: • Andrew Heath, Manager a.heath@library.uq.edu.au • Mary-Anne Marrington, Librarian m.marrington@library.uq.edu.au