New Animal Ethics Application Web Form Go Live – 12 December 2012

1. Research Branch New Animal Ethics Application Web FormGo Live – 12 December 2012 adelaide.edu.au

2. What is happening? The animal ethics application web form (AEAWF) and application process will change on 12 December 2012 (easily remembered as 12/12/12). A new enhanced AEAWF will replace the current version. The link you currently use remains the same for the new AEAWF: https://recu.adelaide.edu.au/aea/ University of Adelaide

3. When will the AEAWF and application process be changing? Until 7 December 2012 you will be able to access the current form but once the new form goes live any applications that are still in draft status will need further attention before you can submit them. This is because the new form has more fields to complete. All existing applications irrespective of the status will remain accessible. University of Adelaide

4. Why a new web form? The new AEAWF will facilitate online review of the ethics application prior to final submission and sending of the endorsed hard copy for Committee consideration. The new form will benefit the applicant, the AEC, and the University by: • Improving communication with the Animal Ethics Committee • Improving the efficiency of the approval process • Improving the record of approved projects The new AEAWF has been developed in response to experience with the current online process, external review and inter-institutional (common form) requirements. University of Adelaide

5. What has changed? Updated application content • Uploading of attachments as part of the form, providing access to all documents, including approval and variation documents post approval University of Adelaide

6. What has changed? Updated application content • Declaration of responsibility by applicants is clearer. Names of all involved are auto listed to sign and declare acceptance of responsibilities • Greater emphasis on aspects of ethical consideration • Rewording to improve clarity • Step by step help text is embedded in the AEAWF and printable versions of the same help text and images of each AEAWF section will be available at https://www.adelaide.edu.au/ethics/animal/guidelines/applications/ University of Adelaide

7. What has changed? Updated application content • Details of individual roles and responsibilities in relation to the project are collected • Records animal ethics training completed • Details of skills and experience in techniques relevant to the particular project of all involved are collected University of Adelaide

8. What has changed? Changes in process • The new form has a ‘tier’ system for review and monitoring of application by progress through use of statuses • Use of workflow University of Adelaide

9. What has changed? Changes in process • A preview takes place online before hard copies are sent to the Research Branch • System generated emails alert applicants to actions required University of Adelaide

10. What has changed? Changes in process • All correspondence between applicant and committee is now online in the application University of Adelaide

11. What has changed? Changes in process • It remains that only the Primary Investigator and the Co-Investigator can edit and only the Primary Investigator can submit the application but now all named investigators are able to view the application. University of Adelaide

12. What do applicants need to know? • Consider allowing a little extra time for drafting the first submission using the new web form to allow you to familiarise yourself with the changes. • Check submission deadlines at: http://www.adelaide.edu.au/ethics/animal/deadlines/as timelines will change to accommodate the new online review process. • For any queries related to the new web form please contact the Animal Ethics Committee secretaries: http://www.adelaide.edu.au/ethics/contacts/ • Information relating to animal ethics applications can be found at: http://www.adelaide.edu.au/ethics/animal/guidelines/ University of Adelaide