UNAIDS Unified Budget & Workplan A tool for Results Based Management

1. UNAIDS Unified Budget & WorkplanA tool for Results Based Management Session Organizer: Glenn Mittermann, Chief, Planning & Performance Monitoring Unit UNAIDS Secretariat Global Staff Meeting 3 & 4 May 2004

2. Purpose of session Understanding the UBW & how it contributes to results Share ideas how to make the UBW a more effective results tool

3. Topics Covered Essentials of Results-Based Management UBW 2004-2005 UBW performance monitoring & reporting UBW 2006-2007 Brainstorming – improving the UBW

4. The Essentials of RBM

5. Results-Based Budgeting (RBB) “Results justify resources” “X” $ = “Y” Result

6. Results-Based Management (RBM) RBM is RBB plus • regular monitoring & feedback • reporting • in depth evaluation • accountability • staff performance • “results culture”

7. Key concepts • Inputs • Activity • Output • Outcome • Monitoring • Performance indicator • In-depth evaluation

8. RBM Framework Strategic vision Objective Evaluation Indicators outcome outcome Monitor output output service service External factors Assumptions Inputs / resources Adapted from UN Secretariat, 1998 & J. Mueller, WIPO, 2001

9. Key Elements • Logical Framework • Causal linkages • Objectively verifiable indicators • Adapt to the organization • Client orientation

10. Key Elements • Planning with Partners • Planning & reporting tools • Monitoring & evaluation • Complementary management measures

11. Remember Focus on results Modest Realistic Simple Consistent Management commitment !

12. UBW 2004-2005: Structure & scope

13. What is the Unified Budget and Workplan? (UBW) • Two year joint plan • Secretariat, Cosponsor, joint activities • Programme priorities • Objectives & results • Global & regional / intercountry

14. Foundation of the UBW • UNGASS Declaration of Commitment • PCB decisions • New Environment: • Continuing spread of HIV • Impact on more Countries • Humanitarian crises • GFATM; World Bank’s MAP

15. Structured by UNGASS • Building Capacity & Leadership including Human Rights • Prevention & Vulnerability Reduction • Care, Support & Treatment • Alleviating Socio-economic Impact & Addressing Special Situation • Research & Development • Resources, Follow-up, Monitoring & Evaluation

16. Eleven parts • ILO • UNDP • UNESCO • UNFPA • UNICEF • UNODC • WFP • WHO • World Bank • Interagency activities • UNAIDS Secretariat

17. Gender GIPA IDU MSM OVC Sex work Young people Care, support & treatment Condom programming Education sector PMTCT World of work Governance & development planning Evaluation Thematic Areas

18. Components of the Unified Budget and Workplan Cosponsor Country Level AIDS Resourcesare outside Unified Budget and Workplan

19. UBW 2004-2005 Priorities • Help countries scale up response • Improve UN support to national partners • Strengthen strategic info. capacity • Expand response of development sector • Sustain leadership & forge partnerships • Increase UNAIDS accountability

20. Core Budget 1998-1999 to 2004-2005 250.5 190 32% increase 140 120 36% increase 17% increase

21. Core BudgetSecretariat, Cosponsors & Interagency 120 91.2 87.4 83 Secretariat 85.7 65.2 73.6 Cosponsors Interagency 30.1 41.8 22.6 Assumes $ 250.5 million funding for 2004-05

22. Cosponsors’ own resources for HIV/AIDS

23. UBW results orientation UNGASS GOAL PCB Decision UBW Objective UNSSP Objective Cosponsor result Indicator Cosponsor result Secretariat result Indicator Indicator

24. Example of UBW result • UNGASS:“strengthening and acceleration of efforts to prevent new infections”. • UBW objective:“promote the scaling-up of effective prevention programmes for young people”.

25. Example UBW result • Result: “by 2005, life skills education for young people is adopted as in-school core curriculum”. Indicator: “# of countries with in-school life skills core curricula adopted and implemented”. • Result: “increased knowledge and awareness of young people on HIV/AIDS and how to access and use condom”. Indicator: “Increased condom use (correct and consistent) by sexually active young people”.

26. Extract from costed results matrix

27. Performance monitoring & reporting

28. Performance monitoring “deliverables” • Increased transparency across Joint Programme • Better-grounded fund raising • Sound basis for re-programming • Strategic development of next UBW

29. Agreed principles for UBW performance monitoring • Secretariat leads joint performance monitoring exercise • Cosponsors & Secretariat responsible forinternal monitoring & evaluation • CCO mechanism more involved in performance monitoring • Involvement of evaluation offices & CEWG • Two sets of reports: for PCB (shorter) & internal use (comprehensive)

30. Performance monitoring challenges • Multiple agencies • Mutual accountability • Country level

31. UNAIDS UBW Database • Computerized database http://elink.unaids.org/ubwnew • Transparency • Decentralized • Comparability

32. Reports - Internal Cosponsor reports - Annual country reports - Annual update to PCB - Biennial report to PCB

33. The Future UBW 2006-2007

34. UBW 2006-2007 Principles • DOC; 5 functions; 3x5 etc. • Joint Principle Results • Agency / Sect. key results

35. Linking key results to principal result Principal result Key results

36. UBW Consultations Global consultations Priorities, results, resources Regional cosponsors & secretariat Regional consultations Convening agency - IATT * Geographic * Thematic Results, roles, gaps

37. Conceptual framework

38. UBW 2006-2007 Process • Identify 19 principle results • Agencies’ internal analysis • Regional consultations • Identify agency key results • Reconcile / finalize

39. Challenges • Maintaining country level focus • Achieving collective deliverables • Demonstrating value added

40. Making the UBW a more effective tool for RBM

41. Should it include country work? Can I get donor money? Can I get more money for UCCs? Can we strengthen country role?

42. Thank you Merci Gracias Spasibo Shukran Tapadh leibh Shukriya Toa chie Grazie Danke Asante Mahalo Wa'-do Day fon UNAIDS Secretariat Global Staff Meeting 3 & 4 May 2004