Valuing Learning Environments: Providing Sufficient Capacity in Facilities and Resources

1. Valuing Learning Environments: Providing Sufficient Capacity in Facilities and Resources Presentation to Citizens Capital Budget Advisory Committee June 27, 2012

2. CMS is the 18th largest school district in the United States, with a 2011-12 population of more than 140,000 PreK-12 students in 159 schools • There are 866 modular/mobile classrooms currently in use, down from a high of 1254 • Net growth will result in an expected 2021-22 population of 153,000 PreK-12 students • By 2019, CMS must build 34 new schools to accommodate growth and eliminate all mobile/modular classrooms Fast Facts

3. The Ten Year Capital Needs Assessment places in priority order the complete list of capital projects required by the school system for the next decade: - Academic - Administrative/Support These projects address student population growth, scheduled renovations, various legal mandates, and internally-generated initiatives: - New Learning Environments - Existing Learning Environments - Improving Learning Environments Purpose

4. Addressing the most significant overcapacity situations first. • Renovating those classrooms and schools with the greatest need. • Ensuring that we meet mandates required by local, state, and federal laws. • Implementing internally-generated initiatives that assist in the delivery of a 21st Century education. Success

5. Weighted student staffing • Projected enrollments • Baseline design: • 39 classrooms for elementary • 57 classrooms for middle • 100 classrooms for high • Current ten month calendar • Four period day at secondary schools • Superintendent’s Standards Review Committee recommendations Considerations

6. County Population and Student Enrollment Projections

7. Transportation Analysis Zone (TAZ) student yields • Classroom teacher allotments from prior year (includes EC and Pre-K teachers, excludes certain teachers at specific grade levels) • Classroom counts @ elementary, and adjusted counts @ middle and high, to account for floating teachers in general education classrooms Methodology

8. Existing Learning Environments

9. Approximately 21,000,000 square feet of buildings in inventory • Year over year data: • 90 year life cycle • Age • Condition • Cost to operate & maintain • Community perception • Impacts on Student Performance Existing Learning Environments

10. “Once every 30 years” • 33 ES, 10 MS, 7 HS • More than “sticks & bricks” • Complexity (swing spaces, etc.) Existing Learning Environments

11. Electrical • HVAC • Plumbing • Roofing • Paving & Sitework • Playgrounds • Stadiums, Fields, and Tracks Existing Learning Environments

12. 113 projects • $716,886,125 • (2011 dollars) • 39% of the total Existing Learning Environments

13. New Learning Environments

14. 39 CR ES, 57 CR MS, 100 CR HS • Evolving Pre-K – 8 model • Year over year data: • Student enrollment projections (district level) • Student enrollment projections (school level) • Staffing levels • Rezonings/Permits • Community Perception • Impacts on Student Performance New Learning Environments

15. Capacity is determined by comparing the number of classroom teachers assigned to an elementary school against the number of total teaching stations available at that school. Student population is not a factor. At a “baseline” elementary school, the number of teaching stations is 39, one for each classroom. New Learning Environments

16. When an elementary school requires 14 additional classrooms, it is considered to be overcapacity. When an elementary school reaches a deficit of 20 additional classrooms, a new elementary school must be opened to relieve the overcapacity situation. New Learning Environments

17. At a middle school, capacity is determined by comparing the number of classroom teachers assigned to a school against the number of adjusted teaching stations available at that school. This anticipates that each classroom is in use by students all four periods of the day. Each classroom teacher has three periods with students, and one period for planning. The classroom teacher leaves the room for his/her planning block, thereby allowing another class of students to “float” in. Student population is not a factor. At a “baseline” middle school, the number of adjusted teaching stations is 72if all classrooms are floated. New Learning Environments

18. When a middle school has all but 9 teaching stations in use by students every period, it is considered to be overcapacity. When a middle school reaches a deficit of 1additional teaching station, a new middle school should be opened to relieve the overcapacity situation. This indicates that there are no teaching stations available to be floated. New Learning Environments

19. At a high school, capacity is determined by comparing the number of classroom teachers assigned to a school against the number of adjusted teaching stations available at that school. This anticipates that each classroom is in use by students all four periods of the day. Each classroom teacher has three periods with students, and one period for planning. The classroom teacher leaves the room for his/her planning block, thereby allowing another class of students to “float” in. Student population is not a factor. At a “baseline” high school, the number of adjusted teaching stations is 130 if all classrooms are floated. New Learning Environments

20. When a high school has all but 10 teaching stations in use by students every period, it is considered to be overcapacity. When a high school reaches a deficit of 1additional teaching station, a new high school should be opened to relieve the overcapacity situation. This indicates that there are no teaching stations available to be floated. New Learning Environments

21. 52 projects • $1,046,102,954 • (2011 dollars) • 56% of the total New Learning Environments

22. Improving Learning Environments

23. Externally imposed or internally generated • Year over year data: • Student placement (EC, Pre-K) • Facility condition • Deferred maintenance budget • Community Perception Improving Learning Environments

24. Instructional Technology • 21st Century Classroom • Career and Technical Education • Indoor Air Quality • Asbestos Removal • Surveillance Upgrades • ADA • Rain Garden Maintenance Improving Learning Environments

25. 32 projects • $96,179,001 • (2011 dollars) • 5% of the total Improving Learning Environments

26. Each of these criteria are weighted: • Health and Safety • Legal Mandates • Continuity • Capacity – Immediate, short term, and long term • Lifecycle Replacements • Mandates & Initiatives Prioritization

27. Project Categories are given a number based on order of importance. List of Capital Needs assembled, grouped by type, and prioritized within the category. Prioritization

28. The Calculation The numerator = The sum of all of the Weighted Criteria The denominator = The product of the Category Number multiplied by the Category Priority for each project The quotient = The Priority Score Prioritization

29. Total Weighted Criteria Score Category Number X Category Priority = Priority Quotient All Projects sorted in descending order by Priority Quotient Prioritization

30. Assumptions confirmed? • $1.86B unescalated • 187 projects • 2013 Bond Referendum? • Mecklenburg County Rubric Capital Needs Assessment

31. Valuing Learning Environments: Providing Sufficient Capacity in Facilities and Resources