Is this a Work Center?

1. Is this a Work Center? Requirements for Establishing a Work Center for MEPRS/EAS

2. Executing with Precision

3. Rules for Work Center Establishment • The DoD 6010.13M (MEPRS Manual) outlines the general requirements for the establishment of a work center • All MTFs and DTFs must establish work centers in accordance with these requirements and with BUMED service level guidance

4. Work Center vs. Cost Center • A work center is: • A discrete functional or organizational subdivision of an MTF for which provision is made to collect and measure expenses and determine workload performance • A cost center is: • A discrete functional or organizational subdivision of an MTF that provides services, such as utilities, but does not generate workload

5. DoD Work Center Requirements • Normally operate 16 hours or more per month • Has identifiable expenses • Has allocated physical space • Has allocated or assigned manpower. • Has a valid work output • Uses a valid workload measure • Services provided or expenses incurred are unique when compared to other established work centers • Is compatible with the MTF organizational structure • Facilitates the management decision-making process

6. BUMED Work Center Additions • BUMED M-84 has also established the following requirements: • For Inpatient, there should be more than 10 admissions per month • For Outpatient, there should be more than 30 visits per month. • Note: for all work centers and costs centers, unique expenses must be incurred. A work center must have a separate Operating Target (OPTAR) established.

7. What’s the EAS Requirement • Quality Data in EAS requires correct alignment of: • Manpower data • Workload data • Cost data • Source system file and table alignment is the key • DMHRSi for Manpower • CHCS for Workload • STARS/FL and FASTDATA for Cost Data • DMLSS for square footage

8. Setting up the Work Center • Determine the valid FCC/MEPRS • Establish Accounting data in FASTDATA • Align the source system tables • DMHRSi – must have a valid project & task for labor reporting • EAS – update the ASD table and determine includes/excludes • CHCS – add to Site Definable Table, Clinic Location Table, and Provider File • DMLSS – enter square footage

9. What if the Requirements for a Work Center Are Not Met? • Your Work Center has • less than 10 admissions per month, or • Less than 30 visits per month then • Report the workload within the specialty MEPRS code

10. Coordination is the Key Accounting & Finance Data Quality Team CHCS DBA MEPRS/EAS Clinical Champion Manpower/HR

11. Success Depends on all the Pieces Coming Together

12. Achieving the Goal

13. Questions on Work Center Establishment • Contact your Regional MEPRS Representative for guidance and direction. • NME: Ms. Crystal Jefferson Crystal.Jefferson@med.navy.mil (757) 953-9570 DSN 377-9570 • NMW: Mr. Nick Coppola Nicholas.Coppola@med.navy.mil (619)767-6661 DSN 577-6661 • NCA: Ms. Patricia Huston Patricia.Huston@med.navy.mil (301) 319-8955

14. Government POC Colleen Rees, Colleen.Rees@med.navy.mil 202-762-3538 CAI Team Nicole Meyers, NMeyers@changearchitect.net 877-897-0691 ext. 601 Randy Van Nostrand, RandyVanNostrand@changearchitect.net 877-897-0691 ext. 602 Kate Burchess, KBurchess@changearchitect.net 877-897-0691 ext 104 Bonnie Rehbein, BRehbein@changearchitect.net 877-897-0691 ext. 603 Points of Contact FOR OFFICIAL USE ONLY

15. Questions FOR OFFICIAL USE ONLY