Connecting the Classroom to NRS

1. Technical College System of Georgia Office of Adult Education September 25, 2013 Connecting the Classroomto NRS

2. Technical Housekeeping • On the day of the teleconference, call 1-866-590-5055 and enter access code 8019870# • Please mute your phone line to minimize background noise. • You can access presentation materials on the GALIS “Help” page under Technically Speaking • Technical Difficulties? Email kbryant@tcsg.edu. • When asking questions, please state your name, program, and location. • Stay tuned at the end for a link to an online evaluation form and information about the next ESL Technically Speaking.

3. Teleconference Overview • Introduction – Leatricia Williams, GPS Coordinator • Presenters • Linda Coston, Vice President of Adult Education, Albany Tech • Shelby Ward, Dean of Adult Education, North Georgia Tech • James Wilburn, Coordinator for Adult Education, Clayton County School District • Saketha Williams, Dean of Adult Education, Oconee Fall Line Tech • Questions of Presenters • Sharing from Others • Closing Remarks – Leatricia Williams

4. Introduction “Data-driven educational decision is making is more than a data system. It is a set of expectations and practices around the ongoing examination of student data (instructor data) to ascertain the effectiveness of educational activities and subsequently to refine programs and practices to improve outcomes for students.”

5. Service Delivery Area – Baker, Calhoun, Clay, Dougherty, Lee, Randolph and Terrell Counties in southwest Georgia • FY13 Total Enrollment – 1,432 • Serve ABE, ASE, and Corrections • Mixed of urban (Albany) and rural sites

6. The NRS RoadmapReflecting: • Who is in your program (Demographic) • When students attend (Time and Duration) • Where classes are located (Sites) • How they are progressing (Effectiveness) • What the students needs (Goals & Expectations)

7. Demographics = Target Audience • Offers a snapshot of who you serve (age, race, employment and gender) • Gives the target audience of each county in SDA • Helps develop class schedules to meet demand • Drives material purchases • Sets size of faculty and staff

8. Time and Duration = Contact Hours • Show which classes are attended most • Provide a guide to class size and number of sessions • Drives additional classes in an academic level • Monitor student attendance for post-testing

9. Sites = Location • Reveals the strength of classes in each county • Displays percentage of attendance at site • Offers a picture of services to be compared to the county’s need

10. Effectiveness = Progress • Gives baseline in the form of EFL • Tracks percentage of level completions by level, instructor, subject area and site • Shows pretests and post tests results • Reveals the efficiency of remediation plans from scores generated after post testing • Builds retention

11. Goals & Expectations = Success • Gives academic reports that build retention in the classroom • Provides conference notes from faculty and staff to document a student’s GED test results and tailor instruction • Shows obtainment of completions, benchmarks and GEDs

12. Service Delivery Area – Fannin, Franklin, Habersham, Rabun, Stephens, Towns, Union, and White Counties in northeast Georgia • FY13 Total Enrollment – 1,345 • Serve ABE, ASE, ESL, EL/Civics and Corrections • Primarily rural sites

13. Diving Into Data Without Drowning!!

14. Percentage TableNRS Table 4 by instructor ( AL149) • Provide this table to your teachers on a weekly basis and at monthly staff meetings • This will show them how they compare to the other teachers within the SDA as well as encourage them to keep their completions above 50% • Export this report to Excel and sort by highest to lowest enrollment or percentage to show teachers how they rank

15. GALIS Report AL305 - 40/60 hours without post testing • Print this report on the 11th of each month and send to teachers after you export it to an Excel spreadsheet • Include the teacher’s name by his/her student • Print report again in 3 – 5 days to see progress • Provide assistance to teachers who help with post-testing

16. GALIS Report NRS Table 4 Local (AL149) – by instructor, student • Print this every morning • Keeps you updated on enrollment, contact hours, and completions • Allows you to be proactive if you see a teacher struggling with enrollment, hours, or completions • Allows you to have accurate up to date numbers

17. GALIS Report AL 191 – Post- Test Tracker • Print for every staff meeting to keep teachers up to date with who needs to be post tested. It provides the most recent test info and hours attended since last test date and it saves time from having to pull student folders. • Take this report when you visit teachers • Teachers should also print this report after the 10th of each month to determine who needs to be post-tested.

18. Motivation Tips • A happy teacher is a productive teacher!!! • Provide personal incentives like cakes and gift cards to the teachers for the most enrolled, or contact hours, or the highest percentage for the month. • Give certificates and recognition at staff meetings • Recognize teacher of the month on Facebook • Participate in all classroom parties

19. Service Delivery Area – Clayton County in metro Atlanta • FY13 Total Enrollment – 765 • Serve ABE, ASE, ESL, and Corrections • Primarily urban sites

20. Data Driven instruction

21. Objective Improve student performance using data-driven decision making

22. Evaluation TKES – Teacher Keys Evaluation System Informal Observations/Focus Walks Lesson Plan Template

28. Program Goals 70% completion rate for all classes and for the program Enter Employment – 40% Retain Employment – 55% Obtain a GED – 85% Enter Postsecondary – 35%

29. Service Delivery Area – Bleckley, Dodge, Glascock,Hancock, Jefferson, Laurens, Telfair, Warren, Washington, Wheeler, andWilkinson counties in central Georgia • FY13 Total Enrollment – 1,402 • Serve ABE, ASE, ESL, and Corrections • Primarily rural sites

30. BEARING FRUITS

31. Data based decisions helps Individuals predict their environment Leads to a positive climate Determines action for the organization

32. GALIS AL #086

33. DID YOU KNOW? AL 086 Monitors: Teaching Performance Learning Outcomes

34. DID YOU KNOW? 305 only alerts to post-test NRS Table 4 local (AL 149) provides instant feedback on individual instructors 305 & AL 149 decide about staff training and achievement

35. DID YOU KNOW? To check for………………………….. Enrollment Assessment Contact hours

36. DID YOU KNOW?

37. DID YOU KNOW ……………… • VERIFICATION OF ELIGIBILITY REPORT • #AL290 • Lets you know the number of students missing verification of eligibility

38. Dr. Saketha Williams, Dean of Adult Education (478) 553-2080 | swilliams@oftc.edu Thank You ADULT EDUCATIONFor Your Time!

39. Questions for the Presenters ? Please say your name, program and location before asking your question

40. Sharing of Ideas from other Adult Education Professionals

41. Contact Information

42. Thank you for your participation! Please complete an evaluation of this session at http://surveymonkey.com/s/TechnicallySpeakingNRS Next Program Administration Technically Speaking: Becoming a GALIS Data Detective November 13, 2013 2:00-3:30 pm