A Guide to Project Management

1. A Guide to Project Management

2. 6 Basic Principles to Project Management • Define the job in detail • Get the right people involved • Estimate the time and costs • Break the job down using the 40-hour rule • Establish a change procedure • Agree on acceptance criteria

3. Project Management Framework • Introduction • Project Management Context • Project Management Process

4. Introduction • What is a Project? • What is Project Management? • Relationship to Other Management Disciplines • Related Endeavors

5. What is a Project? • Performed by people • Constrained by limited resources • Planned, executed and controlled

6. What is Project Management? • Competing demands for: • Scope • Time • Cost • Risk • Quality • Stakeholders with differing needs and expectations • Identified requirements

7. Relationship to Other Management Disciplines • Functional departments and supporting disciplines • Technical elements • Management specializations • Industry groups

8. Related Endeavors • Programs • Project portfolio management • Subprojects

9. Project Management Context • Project Phases and the Project Life Cycle • Project Stakeholders • Organizational Influences • Key General Management Skills • Social-Economic-Environmental Influences

10. Project Management Processes • Project Processes • Process Groups • Process Interaction • Customizing Process Interactions • Mapping of Project Management Processes

11. Mapping of Project Management Process

12. Project Management Knowledge Areas • Project Integration Management • Project Scope Management • Project Time Management • Project Cost Management • Project Quality Management • Project Human Resource Management • Project Communications Management • Project Risk Management • Project Procurement Management

13. Project Integration Management • Project Plan Development • Project Plan Execution • Integrated Change Control

14. Inputs Other planning outputs Historical information Organizational policies Constraints Assumptions Tools and Techniques Project planning methodology Stakeholders skills and knowledge Project management information systems (PMIS) Earned value management (EVM) Outputs Project plan(s) Supporting detail Project Plan Development

15. Inputs Project plan Supporting detail Organizational policies Preventive action Corrective action Tools and Techniques General management skills Product skills and knowledge Work authorization system Status review meetings Project management information system Organizational procedures Outputs Work results Change requests Project Plan Execution

16. Inputs Project plan Performance reports Change requests Tools and Techniques Change control system Configuration management Performance measurement Additional planning Project management information system Output Project plan updates Corrective action Lessons learned Integrated Change Control

17. Project Scope Management • Scope Initiation • Scope Planning • Scope Definition • Scope Verification • Scope Change Control

18. Inputs Product description Strategic plan Project selection criteria Tools and Techniques Project selection methods Expert judgement Outputs Project charter Project manager identified/assigned Constraints Assumptions Scope Initiation

19. Inputs Product description Project charter Constraints Assumptions Tools and Techniques Product analysis Benefit/cost analysis Alternatives identification Expert judgement Outputs Scope statement Supporting detail Scope management plan Scope Planning

20. Inputs Scope statement Constraints Assumptions Other planning outputs Historical information Tools and Techniques Work breakdown structure Decomposition Outputs Work breakdown structure Scope statement updates Scope Definition

21. Inputs Work results Product documentation Work breakdown structure Scope statement Project plan Tools and Techniques Inspection Outputs Formal acceptance Scope Verification

22. Inputs Work breakdown structure Performance reports Change requests Scope management plan Tools and Techniques Scope change control system Performance measurement Additional planning Outputs Scope changes Corrective action Lessons learned Adjusted baseline Scope Change Control

23. Project Time Management • Activity Definition • Activity Sequencing • Activity Duration Estimating • Schedule Development • Schedule Control

24. Inputs Work breakdown structure Scope statement Historical information Constraints Assumptions Expert judgement Tools and Techniques Decomposition Templates Outputs Activity list Supporting detail Work breakdown structure updates Activity Definition

25. Inputs Activity list Product description Mandatory dependencies Discretionary dependencies External dependencies Milestones Tools and Techniques Precedence diagramming methods (PDM) Arrow diagramming method (ADM) Conditional diagramming methods Network templates Outputs Project network diagram Activity list updates Activity Sequencing

26. Inputs Activity list Constraints Assumptions Resource requirements Resource capabilities Historical information Identified risks Tools and Techniques Expert judgement Analogous estimating Quantitatively based durations Reserve time (contingency) Outputs Activity duration estimates Basis of estimates Activity list updates Activity Duration Estimating

27. Inputs Project network diagrams Activity duration estimates Resource requirements Resource pool description Calendars Constraints Assumptions Leads and lags Risk management plan Activity attributes Tools and Techniques Mathematical analysis Duration compression Simulation Resource leveling heuristics Project management software Coding structure Outputs Project schedule Supporting detail Schedule management plan Resource requirements updates Schedule Development

28. Inputs Project schedule Performance reports Change requests Schedule management plan Tools and Techniques Schedule change control system Performance measurement Additional planning Project management software Variance Analysis Outputs Schedule updates Corrective action Lessons learned Schedule Control

29. Project Cost Management • Resource Planning • Cost Estimating • Cost Budgeting • Cost Control

30. Inputs Work breakdown structure Historical information Scope statement Resource pool description Organization policies Activity duration estimates Tools and Techniques Expert judgement Alternatives identification Project management software Outputs Resource requirements Resource Planning

31. Inputs Work breakdown structure Resource requirements Resource rates Activity duration estimates Estimating publications Historical information Chart of accounts Risks Tools and Techniques Analogous estimating Parametric modeling Bottom-up estimating Computerized tools Other cost estimating methods Outputs Cost estimates Supporting detail Cost management plan Cost Estimating

32. Inputs Cost estimates Work breakdown structure Project schedule Risk management plan Tools and Techniques Cost budgeting tools and techniques Outputs Cost baseline Cost Budgeting

33. Inputs Cost baseline Performance reports Change requests Cost management plan Tools and Techniques Cost change control system Performance measurement Earned value management (EVM) Additional planning Computerized tools Outputs Revised cost estimates Budget updates Corrective action Estimate at completion Project closeout Lessons learned Cost Control

34. Project Quality Management • Quality Planning • Quality Assurance • Quality Control

35. Inputs Quality policy Scope statement Product description Standards and regulations Other process outputs Tools and Techniques Benefit/cost analysis Benchmarking Flow-charting Design of experiments Cost of quality Outputs Quality management plan Operational definitions Checklists Inputs to other processes Quality Planning

36. Inputs Quality management plan Results of quality control measurements Operations definitions Tools and Techniques Quality planning tools and techniques Quality audits Outputs Quality improvement Quality Assurance

37. In puts Work results Quality management plan Operational definitions Checklists Tools and Techniques Inspection Control charts Pareto Diagrams Statistical sampling Flow-charting Trend analysis Outputs Quality improvements Acceptance decisions Rework Completed checklists Process adjustments Quality Control

38. Project Human Resource Management • Organizational Planning • Staff Acquisition • Team Development

39. Inputs Project interfaces Staffing requirements Constraints Tools and Techniques Templates Human resource practices Organizational theory Stakeholder analysis Outputs Role and responsibilities assignments Staffing management plan Organization chart Supporting detail Organizational Planning

40. Inputs Staffing management plan Staffing pool description Recruitment practices Tools and Techniques Negotiations Pre-assignment Procurement Outputs Project staff assigned Project team directory Staff Acquisition

41. Inputs Project staff Project plan Staffing management plan Performance reports External feedback Tools and Techniques Team-building activities General management skills Reward and recognition systems Collocation Training Outputs Performance improvements Input to performance appraisals Team Development

42. Project Communications Management • Communications Planning • Information Distribution • Performance Reporting • Administrative Closure

43. Inputs Communications requirements Communications technology Constraints Assumptions Tools and Techniques Stakeholder analysis Outputs Communications management plan Communications Planning

44. Inputs Work results Communications management plan Project plan Tools and Techniques Communications skills Information retrieval systems Information distribution methods Outputs Project records Project reports Project presentations Information Distribution

45. Inputs Project plan Work results Other project records Tools and Techniques Performance reviews Variance analysis Trend analysis Earned value analysis Information distribution tools and techniques Outputs Performance reports Change requests Performance Reporting

46. Inputs Performance measurement documentation Product documentation Other project records Tools and Techniques Performance reporting tools and techniques Project reports Project presentations Outputs Project archives Project closure Lessons learned Administrative Closure

47. Project Risk Management • Risk Management Planning • Risk Identification • Qualitative Risk Analysis • Quantitative Risk Analysis • Risk Response Planning • Risk Monitoring and Control

48. Inputs Project charter Organization’s risk management policies Defined roles and responsibilities Template for the organization’s risk management plan Work breakdown structure Tools and Techniques Planning meeting Outputs Risk management plan Risk Management Planning

49. Tools Risk management plan Project planning outputs Risk categories Historical information Tools and techniques Documentation review Information-gathering techniques Checklists Assumptions analysis Diagramming techniques Outputs Risks Triggers Inputs to other processes Risk Identification

50. Inputs Risk management plan Identified risks Project status Project type Data precision Scales of probability and impact Assumptions Tools and Techniques Risk probability and impact Probability/impact risk rating matrix Project assumptions testing Data precision ranking Outputs Overall risk ranking for the project List of prioritized risks List of risk for additional analysis and management Trends in qualitative risk analysis results Qualitative Risk Analysis