SharePoint Saturday Gulf Saturday, April 12 th ,2014 Live Online # SPSGulf

1. SharePoint Saturday Gulf Saturday, April 12th ,2014 Live Online#SPSGulf Our Sponsors:

2. SharePoint Search – An Indispensable Tool SaifullahShafiq SharePoint Consultant, Author, and Blogger SharePoint MVP since 2007 W: http://hotsharepointjobs.com T: http://twitter.com/sshafiq F: http://facebook.com/saifullah.shafiq L: http://linkedin.com/in/sshafiq B: http://blog.walisystemsinc.com

3. Free Books Go to http://hotsharepointjobs.com/spsgulfto download slide deck and to register for a free book (A Practical Guide to SharePoint 2013 – 400 pages hard copy) and free eBook (SharePoint Search – 36 pages full of useful exercises).

4. Topics Covered • SharePoint Search • Search Navigation • Search Result Preview • Search Results • Search Interface Customization • Federated Search • Search External Data Sources • Managed Metadata

5. Why This Topic? • It interests everyone • Search is one of the reasons companies deploy SharePoint as Intranet portals • Data is useless, Information has value

6. SharePoint SharePointSharePoint • SharePoint helps teams stay connected • SharePoint plays major role in helping organizations convert data into information • SharePoint serves as a central location to store all information • Managing roles and permissions is easy • SharePoint is integrated with popular Office tools like Word, Excel, PowerPoint, etc

7. Brief History • Introduced in 2001 • Gained immense popularity by 2003-2004 • Started as a document sharing system • Gained popularity because of its rich collaboration features • Gelled easily into existing infrastructure

8. SharePoint Search • Regarded as one of the world’s best search technologies • New enhancements • Phonetic search • Search results display authored documents and information about past projects • Contact cards provide a way to contact people directly from the search results

9. Search Navigation • Navigation enhancements • Results logically grouped and provide query suggestions • Search center sites can be created that focus on particular scopes • New terminology: Search Scopes are now called Result Sources

10. Search Result Preview

11. Search Results • Result Blocks • Quickly return to important sites • Result Types

12. Demo – Customize Search Interface • We will add a new content source • We will add a new scope (result source) • We will create a page that will host the Search Box web part • We will create a results page that will display the results for the keyword passed from the search box web part. • We will modify Search Box web part and associate it with the newly created scope. This way we will get filtered search results.

13. Federated Search • Two approaches: Content Crawling and Federated Search • Content Crawling: Results returned from the search service application’s content index based on the query • Federated Search: Display results from sources other than SharePoint. • Query can be performed over the local content index or can be forwarded to an external content repository • Advantages of using Federated Search are many: • No Additional capacity requirements • Take advantage of repository’s existing search engine • Access repositories that are secured against crawls

14. Search External Data Sources • SharePoint could search external data sources • You can search PHP sites, line of business data, file shares and folders External Web Sites Business Data SharePoint Search File Shares Folders

15. Line of Business Data • Importance of good quality data • Data is the basis for all research endeavors • Useful data helps stakeholders in efficient decision making • Collecting good quality data plays vital role in supplying objective information for analytical understanding of the decision making problems • Business connectivity services • External content types

16. Managed Metadata • What is Managed Metadata? • Taxonomy • Folksonomy • Term set • Terms • Group • Term Store Management Tool • Managed Metadata Column • Enterprise Keywords Column • Social Tags • Metadata advantage • Metadata Navigation • Planning Metadata The term store management tool is the tool that is used to define term sets and terms. It is used by the admins and is available in Central Admin site. A term set is a group of related terms. Term sets can have different scope, depending on where you create the term set. A folksonomy is an informal classification system. It evolves gradually as users collaborate on words used in a site. Managed metadata is a hierarchical collection of centrally managed terms that you can define and then use as attributes for items in SharePoint Taxonomy is a formal classification system. It groups the words, labels, and terms that describe something, and then arranges the groups into a hierarchy. This is a special kind of column that you can add to lists. It is used to attach metadata to the items. This is an auto-populate column. A term is a specific word or keyword that you associate with an item. It is a single item in a term set. It is unique but can have many labels. Group is a collection of term sets. Only users having contribute permissions can manage term sets within a group. Careful planning is very important before managed metadata service can be used. This is part of governance and is considered best practice. This is a column that users can add to content types, lists, or libraries to enable users to tag items. It is a multi-value column. Social tags are tags that site users can apply to content to help them categorize information. Social tagging improves discoverability. Metadata allows users to tag items consistently. Common keywords make it easier for the users to tag items. Metadata navigation enables users to create view dynamically, based on specific metadata fields. It makes navigating easier.

17. Demo – Managed Metadata

18. Summary • SharePoint enterprise search: World’s best search technology • New enhancements • Two approaches for processing queries: Content Crawling and Federation • Search external data sources • Enhance search by enabling managed metadata and creating term stores

19. Thank You Download slide deck and register for free books at the following link: http://hotsharepointjobs.com/spsgulf Note: To open file after downloading, you may have to unblock security. Go to file properties and click Unblock.

20. SharePoint Saturday Gulf#SPSGulfThank You! Our Sponsors: