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Help@NutmegIT Nutmegit

HMIS Data Coordinator Meeting. February 2013. Help@NutmegIT.com Nutmegit.com. Provided by: P W. Before we get Started. This meeting is for you, please ask questions. Very open format

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Help@NutmegIT Nutmegit

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  1. HMIS Data Coordinator Meeting February 2013 Help@NutmegIT.com Nutmegit.com Provided by: P W

  2. Before we get Started • This meeting is for you, please ask questions. • Very open format • You are on mute, if you have a question either type in it the Chat Box or select the Raise Hand button. • Your feedback on the format and content is important; we want this to be useful and informative to you. • The meeting is being recorded and will be posted on CTHMIS.com.

  3. Agenda • HMIS Conversion Update- CCEH • AHAR Update • New DSS Rapid Re-Housing Program • Exit Destinations in HMIS • HMIS Training Classes: Which one is the right one for you? • HMIS and HEARTH: How they work together • Dotting the I’s, Crossing the T’s- 1st in an on going segment • Open Discussion

  4. HMIS Conversion Update • Sarah Zucker- CCEH

  5. AHAR Update • Nutmeg has completed the AHAR for the following CoCs: • Stamford • Norwalk • Bridgeport • New Haven • Hartford • Waterbury

  6. AHAR Update • Status of our AHAR Submissions:

  7. DSS Rapid Re-Housing Program • New Program from DSS for homeless clients. • Started February 1st. • Offers Case Management as well as some financial assistance.

  8. DSS Rapid Re-Housing Program • Regional Contacts

  9. DSS Rapid Re-Housing Program • Regional Contacts

  10. DSS Rapid Re-Housing Program • Regional Contacts

  11. Exit Destinations • Whenever a client leaves a program it is very important to capture why and where they went. • Accurately reporting this reflects on your program’s performance. • Let’s look at how we did for the Month of January.

  12. Exit Destinations

  13. Exit Destinations • Emergency Shelters have the vast majority of exits. • Internal process should begin to be reviewed to assure Exit Destinations are captured. • The State Performance Committee is working on standards on this performance item to make sure we are HEARTH Compliant and the proposed standard is 85% KNOWN exit destinations from shelter!

  14. HMIS Training Classes • So you are new to HMIS and you need training. • You go to CTHMIS.com and look at all the classes. • And you go UGH!!! Which one do I need? • Well let’s try to help you!

  15. HMIS Training Classes • First you need to know which HMIS system you are on. • PROVIDE (New Haven only) or Service Point (Everyone Else) • If PROVIDE, it is real easy: we offer only two Provide training class per month. • Provide Shelter Work Flow- shelter staff only • Provide DMHAS Work Flow Training- for DHMAS Funded Programs • To attend a Provide training YOU MUST HAVE A PROVIDE LICENSE FIRST.

  16. HMIS Training Classes • Now if you are a Service Point HMIS program we have several trainings to attend. • Statewide HMIS ServicePoint User Training for THP,SHP, Shelter + Care & DSS Aids Funded • Statewide HMIS ServicePoint End User Training for Shelters and Service Based Programs • Depending on what you will be doing for your agency you may need only one of these trainings or maybe both. • Either way you must start with one of these!

  17. HMIS Training Classes • If you will be the person running reports for your programs then you will need to take: • General ART Report Training • This class will not only teach you how to run an ART report but also all the various types of ART reports there are. • You need to have an ART license already to attend this class. • If you will be an HDC then you must take: • Statewide HMIS ServicePoint Training for Agency Administrators • This class will allow you to do certain things in HMIS a normal user cannot.

  18. HMIS and HEARTH • HMIS use is REQUIRED to report to HUD and DSS. • HUD Programs (and future funding!) are now driven by performance outcomes. • These outcomes MUST come out of HMIS. • High-Performing Communities (HPC) • In order to qualify as an HPC, a Continuum of Care must demonstrate through reliable data that it meets all of the required standards.

  19. HMIS and HEARTH • Some of the measures are: • Length of Stay in Emergency Shelters • Work on reducing LOS and episodes each year • Measuring Return to shelters after housed.(CT is working on setting it’s own goals on these) • 5% or less that leave a program to go to permanent housing return to homelessness • Each year the goal will be lowered • An Individual program may not be able to determine these numbers • The COC can by obtaining reports out of HMIS

  20. HMIS and HEARTH • HMIS will play a big role in any Centralized or Coordinated Assessment system. • ALL ESG programs must be entered into HMIS. • ‘‘Each homeless individual or family who sought homeless assistance services in the data system used by that community, will be measured using reliable data from an HMIS” • Page 47 of the HEARTH Interim Rule

  21. Dotting the I’s, Crossing the T’s: an on-going segment • Our world of homelessness is filled with acronyms and it is easy to get lost in knowing how what you do affects the bigger picture. • This is the first of a series to help you pull it all together. AHAR HIC NOFA PIT COC APR ESG HMIS

  22. Dotting the I’s, Crossing the T’s: an on-going segment • Lets start with some terms and definitions: • AHAR= Annual Homeless Assessment Report: • Done yearly, covers 10/01 current to 09/30 of following year • A COC report based on HMIS data; data such as: • Clients served yearly basis and for 4 specific dates • Measures data quality • Measures utilization • Breaks data down between all clients and Veterans • COC must submit data for AHAR • Final data is reported to Congress by HUD

  23. Dotting the I’s, Crossing the T’s: an on-going segment • NOFA= Notice of Funding Availability (NOFA) • Yearly application completed by the COC for all HUD funded programs both Renewals and new Projects. • Supplies funding for : • Transitional Living Programs • Permanent Supportive Housing • HMIS • Outreach Programs, etc.

  24. Dotting the I’s, Crossing the T’s: an on-going segment • PIT = Point in Time • Done yearly, however one year is for sheltered persons the next for both sheltered and those living on the streets (unsheltered). • Done 4th Wednesday of January. • Collects certain demographic information. • Designed to supply a CoC and Statewide idea of homelessness. • Is a HUD requirement that needs to be executed.

  25. Dotting the I’s, Crossing the T’s: an on-going segment • HIC= Housing Inventory Chart • Done yearly. • All agencies that do PIT supply data on their programs for the HIC. • Names • Type • Client type served • Program capacity • If they enter into HMIS or not • All this information is entered into a HUD website. • HUD then compiles this list into the HIC for CoC use. • Next month: How do they all fit together?

  26. Open Mic Questions or Comments??

  27. Closing Items • I want to thank Jackie Janosko of Operation Hope and Noel Kammermann of Inspirica for their help on this month’s agenda and help on the discussions. • There will be two meetings in March. • Dates and registration links will be sent out.

  28. P 866-721-HMIS (4647) W CTHMIS.com E HMIS@NutmegIT.com

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