FAR Definition of “GWAC” Clinger-Cohen Act Get It Right Accessing the GWACs “How are GWACs different from Schedules?” G

2. Overview of GWACs Session: 501 April 25, 11:00 am - noon • FAR Definition of “GWAC” • Clinger-Cohen Act • Get It Right • Accessing the GWACs • “How are GWACs different from Schedules?” • GSA’s GWACs • Summary NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

3. GWAC Defined “… task-order or delivery-order contract for information technology established by one agency for governmentwide use…” NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

4. Clinger-Cohen Act OMB designated GSA to be an executive agent • for Governmentwide acquisitions of IT products and services. • OMB reporting requirements • Oversight responsibilities NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

5. Get It Right • GSA Initiative in coordination with DOD • Secure best value • Make acquisition policies, regulations, and procedures clear and explicit • Improve education and training • Ensure compliance with federal acquisition policies, regulations, and procedures • Communicate with the acquisition community, including agencies, industry partners, OMB Congress and other stakeholders regarding the use of contracting vehicles www.gsa.gov/getitright NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

6. Accessing the GWACs Assisted Services • GSA manages the Task Order acquisition on behalf of the Federal agency Direct Order Direct Bill Authority • Customer manages entire task order acquisition after receiving Delegation of Authority • Pre-award • Post-award • Close-out NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

7. Accessing the GWACs Assisted services • Program/Project Management • Financial Management • Technical • Acquisition • Separate fee assessed for services rendered NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

8. Accessing the GWACs • Direct Order Direct Bill Authority • GWAC program office provides training • Memorandum of Understanding executed between GSA and Government agency • Delegation of Authority issued by GWAC program office • Agency contracting shop performs acquisition • GWAC contract usage fee of 0.75 percent NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

9. Six Easy Ordering Steps • Receive the requirement • FAR 16.505 ordering • Scope review • Solution based task orders • Develop acquisition strategy • Acquisition plan IAW FAR 7.105 • Competition requirements in FAR 6 and policies in Subpart 15.3 do not apply • Describe all services to be performed or supplies to be delivered • Comply with FAR requirements for bundled contracts when task order meets the definition of a bundled contract NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

10. Six Easy Ordering Steps • Prepare and Issue RFP/RFQ • Fair opportunity • Exceptions to fair opportunity • Outreach efforts • Request for Information/ Draft Solicitations • Due Diligence (SOO approach) • Evaluation criteria is stated in the task order RFP/RFQ instructions • Receive proposals/quotes • Proposals maybe written or oral • Specify how the proposals should be received timelines, closing date other limitations NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

11. Six Easy Ordering Steps • Evaluate proposal quotes and recommend award • Follow evaluation methodology • Use evaluation factors provided in the RFP • Evaluate Other Direct Costs to determine if price is fair and reasonable • Issue Task Order • Provide unsuccessful offerors debriefing, if requested • Debriefing not required, but recommended NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

12. Most Frequently Asked Question: “How are GWACs different from Schedules?” NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

13. How are GSA GWACs different from Schedule 70? Schedules GWAC • Fixed period for receipt of proposals at contract level • Provisions for “Access Ramp” or “Onramp” in best interest of government • Standing solicitation NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

14. How are GSA GWACs different from Schedule 70? Schedules GWAC • Items must meet definition of commercial item • No commerciality requirement NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

15. How are GSA GWACs different from Schedule 70? Schedules GWAC • GSA establishes labor categories • Company proposes their established labor categories NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

16. How are GSA GWACs different from Schedule 70? Schedules GWAC • Refreshment initiated by contractor through modification process • Technology refreshment at contract and task order level NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

17. How are GSA GWACs different from Schedule 70? Schedules GWAC • Dedicated program managers at contract level (with the exception of small business GWACs) • Program managers priced hourly if required by the task order NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

18. How are GSA GWACs different from Schedule 70? Schedules GWAC • Pre-established monthly reports at contract level(with the exception of small business GWACs) • Reports specified at task order level NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

19. How are GSA GWACs different from Schedule 70? Schedules GWAC • Pre-qualified pool of contractors • Ordering office responsible for market research NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

20. How are GSA GWACs different from Schedule 70? Schedules GWAC • Require receipt of appropriate number of bids to meet 803 requirements • Contracts meet DoD Section 803 requirements NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

21. How are GSA GWACs different from Schedule 70? Schedules GWAC • FP (all types), CR and T&M/LH (depending on contract) • FP (all types), T&M and LH task orders NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

22. How are GSA GWACs different from Schedule 70? Schedules GWAC • Orders not protestable (except for scope, period of performance and maximum dollar of contract) • Ombudsman process • Orders may be protested to the Contracting Officer or Government Accountability Office (GAO) NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

23. How are GSA GWACs different from Schedule 70? Schedules GWAC • Contracting Officers must be granted Delegation of Authority and receive training • Open for use by all warranted federal Contracting Officers and purchase card holders NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

24. How are GSA GWACs different from Schedule 70? Schedules GWAC • Worldwide coverage required • (optional for Small Business GWACs) • Opportunity to offer worldwide coverage NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

25. How are GSA GWACs different from Schedule 70? Schedules GWAC • Team Arrangements • Total Solutions NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

26. Contract Vehicles ANSWERMillenniaAlliantITOP II HUBZone8(a) STARS VETS Alliant SB Millennia LiteSmart Card Enterprise GWAC Center Small Business GWAC Center IT GWAC Center NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

27. Enterprise GWAC Center San Diego, CA (877) 534-2208 www.gsa.gov/egc NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

28. ANSWER GWAC • Awarded 1998 • MA/IDIQ • Worldwide coverage • 10 Industry Partners • 10-year contract period of performance through December 31, 2008 • FFP, FPIF, FPAF, T&M and labor hour • $25B ceiling • Scope – a full complement of IT services NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

29. ANSWER GWAC Distinguishing Characteristics • Fully dedicated Program Managers • Fully dedicated Group Managers • Contractor employees receive state-of-the art training at no extra charge to the client • Rate areas based on geography • Comprehensive scope • Ongoing technical refreshment NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

30. ANSWER Factoids • 2614 Projects awarded • $3.63 Billion Obligated • $7.60 Billion Estimated Value • 147 Skill Levels • 23 IT Functional Applications • 7,250 Contractor Personnel • 48/63 Coverage (States/Countries) NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

31. Millennia GWAC • Awarded 1999 • Worldwide coverage • $25B contract ceiling • 9 Industry Partners • Specifically designed for large scale IT projects • 10-year contract period of performance • Fixed Price and Cost Reimbursable tasks NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

32. Millennia GWAC • Software Engineering - planning, design, development, maintenance, improvement & conversion • Communications - definition, design, implementation & management of digital and integrated systems • System Integration - integration of technical components resulting in a turnkey system NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

33. Millennia Factoids • 101 Projects Awarded • $3.95 Billion Obligated • $8.48 Billion Estimated Value • 17 Skill Levels NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

34. Follow-On Procurements • Alliant Contract will replace ANSWER AND Millennia • URL: www.gsa.gov/alliant • New Task Orders on ANSWER and Millennia may be issued up to three months after the award of ALLIANT and must be completed within five years of Task Order issuance NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

35. ITOP II GWAC • DOT Contract transferred to GSA • Awarded February 28, 1999 • Contract Ceiling $10 Billion • New Task Orders can be issued up to January 27, 2006 for a period of five years • All types of task orders available (FP, CR, T&M/LH) • 173 task orders awarded • $1.52 Billion obligated • $4.44 Billion estimated value NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

36. ITOP II GWAC • Three Functional Areas intended to cover the gamut of IT efforts: • Information Systems Engineering Support Services (14 contracts) • Systems Operations and Management Support Services (13 contracts) • Information System Security Support Services (8 contracts) NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

37. Small Business GWAC Center Kansas City, Missouri (877) 327-8732 www.gsa.gov/sbgwac NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

38. HUBZone GWAC • HUBZone: Historically Underutilized Business Zone • HUBZone Act of 1997, Title VI of P.L. 105-135 created the HUBZone Empowerment Contracting Program • Goal: Stimulate the economy and create jobs in areas of pervasive unemployment and underdevelopment NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

39. HUBZone GWAC • Competitive Multiple-Award HUBZone set-aside • Five-year contract (Jan ’03 – Jan ’08) • Two-year base period, three one-year options • Fixed price, labor hour, time & material task orders • $2.5 billion program ceiling • Teaming arrangements with niche subcontractors are often available • Worldwide coverage, not limited to HUBZone area NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

40. HUBZone GWAC • 34 HUBZone-certified Industry Partners • Seven functional areas based on North American Industrial Classification System (NAICS) codes • Eight to 10 contract awards in each functional area • Fixed price, labor hour, time & material task orders • Nine of 34 firms with task orders worth $16.4 M • Top 3 customers: DOJ, EPA, Navy • www.gsa.gov/hubzone NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

41. New! 8(a) STARS • 8(a) Streamlined Technology Acquisition Resources for Services • Competitive, multiple-award 8(a) set-aside • Awarded pursuant to Section 8(a) of the Small Business Act (Public Law 85-536) and in accordance with the FAR Part 19 NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

42. 8(a) STARS GWAC • Awarded May 2004 • Seven-year contract (2004 - 2011) • Three-year base with two, two-year options • Fixed price, labor hour, time & material task orders • Directed orders allowed up to $3 million. Fair opportunity process must be used for orders in excess of $3 million • $15 billion program ceiling • Worldwide coverage NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

43. 8(a) STARS GWAC • 432 8(a) certified Industry Partners • Eight functional areas based on North American Industrial Classification System (NAICS) codes • Fixed price, labor hour, time & material task orders • 92 firms with task orders worth $57.7 million • Top 3 customer accounts: Air Force, Navy, Army • www.gsa.gov/8astars NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

44. New GWAC Initiatives • Veterans Technology Services (VETS) • Competitive, multiple-award Service-Disabled Veteran-Owned Small Business set-aside • www.gsa.gov/vetsgwac • Alliant Small Business • Competitive, multiple-award small business set-aside • www.gsa.gov/sbgwac • www.gsa.gov/alliant NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

45. IT GWAC Center Fort Worth, TX(877) 929-4822www.gsa.gov/itgwaccenter NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

46. Millennia Lite Basics • Awarded April – June, 2000 • Base period of three years with seven years of award term extensions available through 2010 • Four functional areas mirroring the IT life cycle • 33 industry partners with over 300 teaming partners • $20 billion contract maximum over the ten-year contract period • 251 skill levels NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

47. Millennia Lite Basics • Service Improvement clause • Worldwide scope • MA/IDIQ contract providing a full spectrum of information technology services • Customized integrated IT support and solutions • Award term performance incentive • All types of task orders may be issued - Fixed Price, Cost Reimbursement and T&M/LH NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

48. Smart Card GWAC • 4 Industry Partners • Contract period May 2000 – April 2010 • $1.5 billion program ceiling • Firm, Fixed Price and Time and Material tasks • Expert technical assistance available from GSA Center for Smart Card Solutions www.gsa.gov/smartcard NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

49. Smart Card GWAC • Tailored to fit your requirements • Enhances security • Promotes growth of e-commerce • Support wide range of services • Promotes automation to streamline business functions NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”

50. Smart Card GWAC • Secure • Cost- effective • Robust: • Physical access • Logical access • Public Key Infrastructure • Medical information • and more … NCMA World Congress 2005 “Prime Time: Contract Management at the Core of the Enterprise”