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Guideline 3 Model Recordkeeping Policy

Guideline 3 Model Recordkeeping Policy. Brisbane August 2012. Model Recordkeeping Policy. Recordkeeping for Good Governance Toolkit GUIDELINE 1: Recordkeeping Capacity Checklist. Model Recordkeeping Policy Adaption and Implementation Guidance. What is a Policy?.

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Guideline 3 Model Recordkeeping Policy

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  1. Guideline 3Model Recordkeeping Policy Brisbane August 2012

  2. Model Recordkeeping Policy Recordkeeping forGood Governance Toolkit GUIDELINE 1:Recordkeeping Capacity Checklist • Model Recordkeeping Policy • Adaption and Implementation Guidance

  3. What is a Policy? • A principle or rule to guide decisions and achieve rational outcomes • Can be considered as a "Statement of Intent" or a "Commitment"

  4. Group Discussion Recordkeeping forGood Governance Toolkit GUIDELINE 3:Model Recordkeeping Policy • Why have a recordkeeping policy?

  5. Why have a Recordkeeping Policy? • Demonstrates high level commitment to recordkeeping • Helps staff to understand the importance of managing records well • Sets broad standards that staff should follow

  6. Existing Recordkeeping Policies?

  7. PARBICA Model Policy Recordkeeping forGood Governance Toolkit GUIDELINE 3:Model Recordkeeping Policy

  8. Elements of the Model Policy • ISO 15489 states that policies should: • include an objective to create and manage authentic, reliable and useable records • communicated and implemented at all levels • adopted and endorsed at the highest levels • assign responsibilities • recognise laws, standards and best practice • be reviewed regularly

  9. Elements of the Model Policy… • In addition the recordkeeping capacity checklistsuggests that the policy includes: • email and other electronic records in its definition of records • Allow for penalties for staff who do not comply with the policy

  10. Group Activity • In small groups • read the Policy Statement • and the Responsibilities Section • What is the purpose of each section? • What changes might need to be made for it to apply in your jurisdiction ?

  11. Implementing the Policy • Well drafted policies will have no impact unless you think about how to implement them

  12. Implementing the Policy • Consultation

  13. Implementing the Policy • Senior • Management • Support

  14. Implementing the Policy • Staff awareness • and training

  15. Implementing the Policy • Other tools

  16. Actions

  17. Thank You

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