Dr. G.K.VISWANADH Director of Evaluation i/c JAWAHARLAL NEHRU

1. WELCOME TO PRINCIPALS’ MEETING 25-09-2010 Dr. G.K.VISWANADH Director of Evaluation i/c JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD Kukatpally, Hyderabad – 500 085, Andhra Pradesh (India)

2. STRUCTURE OF EXAMINATION BRANCH Rector Vice-Chancellor Registrar Director of Evaluation Controller of Exams Addl. Controller of Exams (Academic) Addl. Controller of Exams (On-line) Addl. Controller of Exams (EDEP) Addl. Controller of Exams (PG & Redressal )

3. STRUCTURE OF EXAMINATION BRANCH contd.. Director of Evaluation ACE(1) I B.Tech B.Pharm ACE(2) II B.Tech M.Tech/ M.Pharm ACE(3) III B.Tech MCA ACE (4) IV B.Tech MBA

4. ACTIVITIES OF EXAM. BRANCH PRE-EXAMINATION • Clearance • Question Paper Preparation, • Scheduling of Examinations • On-line registration & Hall tickets • Non-confidential material

5. ACTIVITIES OF EXAM. BRANCH DURING EXAMINATIONS • Uploading of Question Papers (EDEP) • Measures for smooth conduct of exams • Monitoring D-Form Uploads.

6. ACTIVITIES OF EXAM. BRANCH POST EXAMINATION • Valuation of scripts • Processing Declarationof Results • Review on Malpractice cases • Issue of Certificates etc.

7. Class work I Year B.Pharm Class work from 04-10-2010 Arrangements for conduct of classes College codes for new colleges in JNTU website and in Exam portal by 28th Sept. 2010

8. Academic calendar for First year B.Pharm (2010-2011)

12. Principal’s Role During Examination Director/Principal as Chief Superintendent for all university examinations Browse the examination portal everyday Download the required information Action to be taken on the correspondence

13. JNTU EXAMINATION PORTAL • http://122.252.228.133 • www.exams.jntu.ac.in

14. HALL TICKET NUMBER GENERATION Key for allotting Roll Numbers/Hall Ticket Numbers for the I year B.Pharm Students admitted, is given below. The Roll Number & Hall Ticket Number are same. The Code adopted is 10 Character length

15. Example Year of Admission College Code Branch Code Serial No. of Student B.Pharmacy Regular Student Admitted in First Year Course Code (B.Pharmacy)

16. Example Year of Admission College Code Branch Code Serial No. of Student B.Pharm Student Admitted in Second Year First Sem (Lateral Entry) Course Code (B.Pharmacy)

17. CLEARANCE of admissions Schedule for clearance of admissions 12th Oct for LES Furnish the necessary documents in person on the specified date No admission after 4 weeks in the case of semester course No admission after 8 weeks in the case of year course Remit University student registration fee (USRF) in time

18. Conduct of Mid-term Examinations Stick to the schedule given in the academic calendar Conduct examinations both in forenoon and afternoon sessions Complete the examinations in four days for First Year Take 5 more days for valuation and reconciliation with students

19. Conduct of Midterm Examinations contd.. Upload the mid term marks of objective and subjective tests of each subject within 5 days of the completion of the last examination. For subjective tests the institutions are required to conduct by setting a question paper by the subject teacher.

20. Practical examinations Conduct Internal examinations for practicals during last spell of instruction days in the respective laboratory class time tables. University practical Examinations under the supervision of Principal with external examiner Adhere to the time schedule given in the academic calendar

21. Practical examinations (contd..) Award lists for End - practical exams in OMR form ( NO counterfoil) Original award lists are to be dispatched to the university Photocopy must be kept in sealed cover under the safe custody of the Principal

22. University theory examinations The examinations are conducted through EDEP system EDEP (Electronic Distribution of Examination Papers) Issue of Hall-Tickets by the University after clearance

23. ISSUE OF HALL TICKETS NO Hall Ticket - without detention list Notification for Nov 2010 examinations – issued already ( in the portal and website).

24. ISSUE OF HALL TICKETS Principals/ Chief superintendents to check the clearance of admission, eligibility criteria with respect to credits and attendance before issuing the hall ticket to the candidates.

25. Transfer of students • Whenever a student is seeking transfer of college • Check the promotion status • Take a letter from previous college, certifying he/she was not detained in the previous semester. • Ensure online registration is done at your college • Ensure down load of Hall ticket • Ensure submission of sessional marks is done using excel templates upload only

26. D-form upload • Upload during last one hour of exam • Do not miss to upload • It has lot of impact even if one college do not upload in time or miss to upload. • Total present/absent can not be finalized. • Wrong upload-present in D-form for absent candidate --cross check with answer scripts • Impact: Abnormal delay in declaration of result even after completion of valuation.

27. Online Registration Timely registrations Thorough verification for subject registrations Correct upload of name, Photograph, etc. Timely upload of detention lists Download of Hall Tickets Thorough verification of Hall Tickets

28. Upload of sessional marks First & Second cycle after 5 days of last exam. Download all finalized marks. Display in the notice board Allow 3 days for verification Any change should be brought to the notice of exam branch No correction in sessional marks after result declaration. Ensure that marks are uploaded from your college

29. USRF • Adhere to the schedules for payment of USRF – University Student Registration Fee • Rs. 2500/- per Candidate for First year • Rs. 1500/- per Candidate for Second & Third years • Rs. 1500/- per Candidate for LES of Fourth year • Last date for payment is postponed to 30-09-2010

30. OMR ANSWER BOOKS specific to the candidate No alterations in OMR books permitted Part 1 to be detached by the invigilator Part 1 bundle to be handed over seperately

31. OMR Answer Book

32. EDEP – Training EDEP (Electronic Distribution of Examination Papers) One high-end desk-top computer with minimum of 1 GB RAM Biometric finger print capturing unit Finger prints of all students of final year must be uploaded during February – 2011 RFID Degree Certificates to all students

33. TRAINING ON EDEP Depute the system administrator of your institution along with a CPU Each college is provided with a distinctive login ID and password The software required for EDEP is loaded into the CPU The administrator is trained by SDC Programmers to work on EDEP Date of training will be intimated shortly through portal

34. CONDUCT OF EDEP SYSTEM OF EXAM The relevant encrypted question papers (day-wise) will be uploaded through internet, before commencement of the examinations. Download the encrypted question papers into the “ Exclusive Examination Computer System”.

35. CONDUCT OF E D E P SYSTEM OF EXAM (contd…) Release of Password for decryption through Examination Portal, 30mins. before commencement of examination. Decrypt the question papers using password Get print copies of each set of Question Paper Prepare sufficient number of photo-copies of question papers. Obtain the starting set number in each room from portal, 10mins before start of Exam.

36. CONDUCT OF EXAMINATIONS In case of any problem, report to University examination Branch Obtaining question papers/password from other institutions is strictly prohibited Cell Phones and other electronic gadgets except calculators are strictly prohibited in the examination halls and possession of these come under malpractice case

37. CONDUCT OF EXAMINATIONS contd.. Ensure smooth conduct of examinations Observers to follow all the given instructions Special squad visits the Examination centers Any malpractice cases noticed by squad will be viewed seriously to the extent of cancellation of centers Pack the answer books and part 1 in the presence of observers Arrange to send the answer books immediately

38. Dispatch of answer scripts Verification of the answer scripts after conduct of examination w.r.t D-form Packing & sealing before dispatch to the University Dispatch on same day of Exam

39. MALPRACTICE CASES Formation of malpractice (MP) prevention committee Specific recommendation as per norms Enclosures for M.P report M.P (prevention) committee report Letter from student Letter from invigilator Answer script Objectionable material Covering letter from Chief Superintendent Dispatch on same day of Exam to CE separately

40. COURT CASES Report all the Court cases duly to the University without fail Dispatch answer scripts relating to Court cases and malpractice to Smt. M Indira Rani, Addl. Controller of Exams(Academic), Examinations Building, JNTUH, Kukatpally, HYDERABAD-500085.

41. CO-OPERATION FROM PRINCIPAL Timely action for all the letters Involvement of teachers for Question papers setting Observer duties Spot valuation For any other confidential duties

42. CO-OPERATION FROM PRINCIPAL (contd…) Finalization of detention list Adherence to academic regulations Number of working days Verification and display of sessional marks

43. SPOT VALUATION All Principals are requested to depute faculty for spot valuation Minimum Five years Experience desirable for valuers At least Three years Experience in certain subjects is must. Must have taught the subject at least once for taking up valuation in a particular subject

44. SPOT VALUATION Instructions to the valuers, chief examiners available in the Portal. Co-operation from the spot centers is solicited to stick to the schedules notified for valuation More spot centers proposed for this year

45. Major initiations/reforms in this year Biometric/RFID Identity cards to The employees working in Exam Branch The authorized employees of affiliated Colleges Survivelance System Entire Building is under 24 X 7 survivelance system

46. Payment system and VPN It is proposed to avoid DD submissions, in phased manner, completely Payments to University either by using on-line challan (payable at any branch of SBH) and by Payment gate-way Likely date of implementation: 15th Oct., 2010

47. Best Practices for Evaluation • The nodal centres along with identified spot centres carry out this “Noble task”. • The valuation has to be done by teachers with strong moral values. • An invitation to the teacher to be involved in valuation and becoming part of a confidential team of the University but not for a source of earning of Rs. 12/- per script. • The teacher should feel proud of being identified in a trust worthy team and discharge his/her duty with utmost sincerity honesty and uniformity. • This will solve many problems of exam branch.

48. REMUNERATION FOR EXAMINATIONS Theory and Practical Examinations ---- as per University rules in Vogue External examiner compulsory for conducting practical examinations The expenditure for the above may be met from the examination fee amount retained by the colleges (recently enhanced to Rs.200/- per candidate)

49. Finally, Request to all the chief superintendents to strictly adhere to • Utmost confidentiality • timely download of EDEP file • use of high speed copiers • prevent any pilferage of question papers • distribute correct set number in exam halls • Malpractice free examinations • timely upload of D-form • verify and bundle correct set number-wise scripts • verify correct bubbling of data by students • issue correct pre-printed answer books • dispatch the answer script bundles in time • draft senior teachers as hall invigilators • select appropriate OIE’s and system administrators

50. The Examination Branch Wishes to Express sincere thanks for the continued, unstinted support in all respects for smooth, efficient and timely conduct of Examinations and Evaluation We expect the same co-operation in future for conduct of the University Examinations.