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Digital Workplaces Are Helping Field Services Win

<br>A digital workplace is literally your entire office online. You can easily access images, plans, documents, protocol, and detailed instructions whenever and wherever you want. By implementing a digital workplace, you can effectively manage tasks, share information and keep your team members up to speed on the go, 24/7. Visit: https://www.intraboom.com<br>

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Digital Workplaces Are Helping Field Services Win

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  1. How Digital Workplaces Are Helping Field Services Win

  2. 1. Introduction When you’re working in construction or field services you need all the right tools. Hammers. Saws. A… digital workplace…? Well, even though you might not be accustomed to hearing digital tools lumped in with the classics, get used to it because 80% of construction professionals already use mobile devices when managing projects.1 So, let’s take a look at why the digital workplace is becoming such an important part of the modern tool belt. 1 https://www.tsheets.com/infographics/construction-apps-infographic 2

  3. 2. Connecting A Disparate Workforce The industry has a lot of moving parts, to say the least. The carousel of personnel and resources can almost feel like The Logistics Olympics at times. So, any way to build connectivity isn’t just welcome, it’s critical. And what follows are just a few of the ways a digital workplace helps bring everything together. 2.1It’s Inclusive The construction industry is famously slow to adopt new technologies. In fact, McKinsey rated it as one of the least digitized industries period. 2But the right digital workplace can blend new technologies with old school habits. Some software even allows you to set up text notifications, so your more, um… “seasoned” co-workers don’t have to stop communicating according to preference. That means the ability to loop in a wider number of people, regardless of technical skill set. 2.2Your Job Just Got Easier A digital workplace is literally your entire office online. You can easily access images, plans, documents, protocol, and detailed instructions whenever and wherever you want. You’ll always have everything you need to nail whatever’s on your plate, especially since the current expectation is always at your fingertips. 2 https://www.mckinsey.com/industries/capital-projects-and-infrastructure/our- insights/imagining-constructions-digital-future 3

  4. 2.3Tapping The Hive Mind We’ve mostly seen the term “Hive Mind” used in reference to groupthink online. But there’s a version of it in construction and field services, as well. Digital workplaces can be places of discussion, sharing wisdom, methodology, and even just connecting in a less formal way through the chat tool. Any cohesion is good cohesion. So, whether your team is sharpening their skill set or building camaraderie, a digital workplace helps us tap the collective wisdom even when you’re not at the same job site. 3. It Helps Management Manage “Communication” can be a bit of a fluffy, vague term. But in this case, it’s everything. In construction and field services, management doesn’t have the opportunity to gather everyone into an office each morning and walk through the expectations on a white board. And not only can a digital workplace help, it’s the most efficient way forward in several respects. 3.1Clarity of Directives Sometimes assigning work can feel like a game of telephone. But assigning work on a transparent platform gets everyone working off the same information at the same time. And that’s not just efficient, but also saves money. In fact, The Mediterranean Journal of Social Sciences estimates that 30% of construction is rework.3 So, get everyone on the same page and you won’t just see a better project, but a fatter wallet. 3 http://www.mcser.org/journal/index.php/mjss/article/viewFile/8491/8151 4

  5. 3.2Better Game Planning When we say a digital workplace allows for “better game planning,” you could also say LESS game planning. Calendaring online means transparent project milestones and delivery dates that everyone can see. This gives management the information they need to shift around resources. It also cuts down on the time your team spends filling each other in. And given FieldWire’s estimate that 70% of the time on a construction jobsite is spent coordinating, a digital workplace could be the magic wand that lets you stop talking, and start actually doing.4 3.3Transparency of Tasks Management doesn’t just come up with the plan, but can actually assign deliverables with a simple click. This means that leadership can see what’s on everyone’s plate so they can better allocate resources and keep things moving forward. Online tasks also double as a status report. Comment directly on the task, ask questions, mark it complete when you’re done… all great and instant ways to help narrow that communication gap. 4. Communicating With External Parties If you’re like most people in construction and field services, your team isn’t just internal, but external as well. You’re communicating with everyone from clients, to vendors, to safety commissions. That means a lot of processing requests, looping people in, clarifying specs, and just crossing your fingers and hoping you sent out the right version. Well, not only can the digital workplace help with all this, but that’s exactly where it shines. 4https://www.fieldwire.com/blog/construction-management/mobile-technology-at- the-jobsite/ 5

  6. The secret lies in how you form your groups. When you set up your groups, The secret lies in how you form your groups. When you set up your groups, you’re basically setting permissions, looping in whoever you want, and restricting access for everyone you don’t. So forming a group with a client already gives them access to the most up-to-date information without you ever having to process a request. Groups with vendors allow you to post delivery specs and get updates on project milestones. And for more sensitive documents like logs and proof of safety compliance, you can share those with the appropriate commission directly from an internal group that’s otherwise kept private. And after the 78% increase in OSHA Safety Violations, there’s never been more incentive to get your house in order.5 5. Conclusion: The Right Digital Workplace Can Save You Money The right digital workplace not only improves your workflow, but also your ability to disseminate accurate directives in real-time. And given TSheets’ estimate that eliminating errors could save the construction industry up to $15 billion per year, what are you waiting for?6 5 https://www.osha.gov/Publications/OSHA3879.pdf 6 https://www.tsheets.com/infographics/construction-apps-infographic 6

  7. About Intraboom Intraboom is the simple, all-in-one digital workplace. It’s a single work app for communicating, sharing files and media, scheduling, and managing tasks. Intraboom is the ultimate mobile intranet that keeps teamwork and projects on track and allows you to work from anywhere, on any device. This fun and engaging platform facilitates remote collaboration, provides real-time access to materials, and integrates the tools required for efficient communication. Contact Information Email: support@intraboom.com Address: 7135 E Camelback Rd., Suite 360 Scottsdale, AZ 85251 7

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