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Ana Lupe Cristán Policy and Standards Division Library of Congress June 2012

Ana Lupe Cristán Policy and Standards Division Library of Congress June 2012. Name Authorities - What’s New?. 1. March 31, 2013 Day 1 of LC and PCC RDA implementation. 2. http://www.loc.gov/aba/rda/. http://www.loc.gov/catworkshop/courses/rda_naco/index.html. Authorities – What’s New.

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Ana Lupe Cristán Policy and Standards Division Library of Congress June 2012

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  1. Ana Lupe Cristán Policy and Standards Division Library of Congress June 2012 Name Authorities - What’s New? 1

  2. March 31, 2013Day 1 of LC and PCC RDA implementation 2

  3. http://www.loc.gov/aba/rda/

  4. http://www.loc.gov/catworkshop/courses/rda_naco/index.html

  5. Authorities – What’s New • 12 PCC/LC task groups working in 2012 • 3 still looking at authorities issues • Decisions that affect name authorities: • For ongoing conferences there may now be 2 NARs • One with the addition of number, year and place • One without the addition if cataloging the conference as a serial

  6. Authorities – What’s New • Leading and trailing hyphens in dates instead of born and died • New/Changes in MARC fields • 368 (Other corporate body attributes) • 378 (Fuller form of personal name)  • Additional subfields and new indicators in field 382 (Medium of performance) NOT YET ACTIVE • MARBI considering three proposals to add new fields or subfields to further enhance NARs with more machine actionable information.

  7. http://www.loc.gov/aba/pcc/rda/RDA%20Task%20Groups.html

  8. Acceptable Headings Implementation TG • Re-Coding the LC/NAF

  9. http://files.library.northwestern.edu/public/pccahitg/

  10. Acceptable Headings Implementation TG: Final Recommendation • The present task group recommends a scheme that consists of two phases: • Phase 1) Records whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) and which do not contain any field susceptible to an RDA-related mechanical change are reissued with an identifying 667 field. • 046, 378, 382, 383 and 384 fields are added to these records as appropriate.

  11. Acceptable Headings Implementation TG: Final Recommendation • Phase 2) Records containing a field susceptible to an RDA-related mechanical change are reissued as close to Day 1 as possible. • Records in this group whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) are labeled with an identifying 667 field. • 378, 382, 383 and 384 fields are added to these records as appropriate.

  12. 1st phase – When? • Testing is going on at LC now and results are being reviewed • PCC will be asked to help review results and comment • Mid-July 2012 (?) – early August • LC will send out notice ahead of time with a definite date • Current plan is to change 30,000 records a day • 3 weeks to get it done – • this phase will inform on procedures for Phase two

  13. 2nd phase – Changes made to NARs - highlights • For name authority 100, 400, 500 fields: • Convert date abbreviations • For "cent." use "century" • For "Jan." use "January“, etc, • For "ca." use "approximately“ • For "fl." use "active" • For "b." at the beginning of subfield $d, use leading hyphen • For "d." at the beginning of subfield $d, use trailing hyphen

  14. Count and the amount • About 420,000 to be re-issued in phase 1 • About 348,000 records will be re-issued in phase 2 • Plan calls for 2nd Phase changes to begin in early March 2013 with 30,000 records changed each day so that changes will be finished by March 31, 2013 • Possibility of starting earlier with small amounts of changed records distributed over a longer period of time -

  15. Undifferentiated Personal Names PCC Participants Meeting, Sunday, June 24, 2012, 4:00-5:30 p.m. (Anaheim Convention Center 213AB) • Open Forum on Undifferentiated Personal Name Records • Part One of Undifferentiated Names paper: The desirability of splitting up the records • Part Two: Implementation Challenges and Implications of the New Policy • Part Three: Paradigm Shift in the Nature of Authority Work

  16. Authorities – What’s New • Change in PCC Policy for RDA trained catalogers regarding AACR2/RDA headings • The PCC has changed its policy on converting existing AACR2 authority records to RDA for those situations where the AACR2 1XX and the RDA 1XX would be the same. • AACR2 1XX fields that are suitable for use under RDA may be used as the base element in an extended RDA authorized access point (such as a name-title or subordinate body record).

  17. Authorities – What’s New • Change in PCC Policy for RDA trained catalogers regarding AACR2/RDA headings • When using an AACR2 1XX heading as the base element in an extended RDA authorized access point, the AACR2 authority record should be re-coded to RDA. • Optionally, any other existing dependent records may also be re-coded to RDA. • One thing that has not changed we are still asking catalogers to consider the impact of making unnecessary changes to the 1XX in a shared environment.

  18. Authorities – What’s New • Descriptive Cataloging Manual Z1 (NACO guidelines) & the LC Supplement to the MARC Authority Data • Updated (last week) to include all the new MARC 21 fields with some guidance – • Will be updated again to reflect the PCC TG decisions • LCPS now to be called LC-PCC PS (Library of Congress-Program for Cooperative Cataloging Policy Statements) • Under RDA the agreement with LAC to align names will be null and void • Depend on VIAF for clustering matching identities • Creating AACR2 NAR continue to follow DCM and check with LAC for corporate names • Creating RDA NAR – no need to consult LAC

  19. Questions, comments, etc. 24

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