Rotary District 7610 Youth Protection Policy Implementation Overview May 18,2013 PJ Maddox LT.Gov

1. Rotary District 7610 Youth Protection Policy Implementation Overview May 18,2013 PJ Maddox LT.Gov Club Leadership Training Seminar

2. Policy Overview District 7610 Youth Protection Policy (YPP) Download from District 7610 website at http://www.rotary7610.org/youthservices.htm Definitions and responsibilities Prevention, Response and Reporting Procedures Club Certification & Compliance Requirements Volunteer Compliance & Background Checks Training for individuals

3. District 7610 Youth Protection Plan • Developed in response to RI Directive • Policy Development and Roll-Out Plan • Policy developed by District TF (Oct-Jan 2013) • Consultation/review by experts (Jan-Feb 2013) • Training & resource development (Mar-May 2013) • District wide awareness training (July-Aug 2013) • Policy Overview and Implementation Highlights

4. Why Youth Protection Policy Needed? • Safety of Youth involved in all Rotary Programs • Youth Abuse and Harassment is a global problem • Compliance with RI Directive • Protection of Club Members from Allegations • Liability Protection • Legal Compliance: Reporting • Consistent and Supportive Incident Management

5. District YPP Policy & Purpose • It is the policy of Rotary International and District 7610 that every Rotary Activity conducted or sponsored by or within District 7610 will take place in an environment that is free of Abuse and Harassment of any kind. • The District 7610 Youth Protection Policy is established to comply with Rotary International Conduct Standards for working with youth (Adopted by the RI Board of Directors in November 2002; amended in November 2006).

6. District YPP Policy Content • Prevention, Response and Reporting Procedures • Definitions of Abuse and Harassment • Guidelines for Abuse and Harassment Prevention • Club Certification Requirements • Annual Club Compliance Agreements • New Role (Club Youth Protection Officer) • Background Check Requirements, Procedure • District funded in 2013-014 • District and Club Training Resources • District Youth Protection Officers • District Youth Protection Committee • On-demand Training for Individuals

7. Key Roles in Youth Protection • Youth Protection Officers • District Youth Protection Officer (DYPO): Oversees the enforcement of the Youth Protection Policy for the District and supervises background checks, recommending approval/denial. • District Youth Exchange Protection Officer (YEPO): Oversees enforcement of the Youth Protection Policy related to the Youth Exchange Program and supervises background checks, recommending approval/denial. • Club Youth Protection officer (CYPO):.Overseas the enforcement of the Youth Protection Policy at the Club level.

8. YPP Implementation Overview • Clubs will assign the Youth Protection Coordinator function to a relevant club role. What makes sense in your club? • Club certification • Done annually as part of the new Rotary year start-up • Individual training and certifications may be accepted from a variety of credible sources (public school systems, Boy Scouts, NAYEN)* • Training and clearances depend on responsibility level and type of youth program(s) • EVERYONE does not need a background check • Common-sense SOPs • No one on one youth contact • 2 adults present

9. District Youth Protection Committee • Comprised of the District Governor Elect, and individuals appointed annually by DG: The New Generations Chair, Lt. Governor or Past District Governor, District Youth Protection Officers; Youth Exchange Chair, Interact Chair, RYLA Chair and the District Executive Secretary (ex-officio). • The District Youth Protection Committee is responsible for • Revising, and maintaining the District 7610 Youth Protection Policy • Receiving periodic reports pertaining to Youth Protection activities and assurances and periodic reports pertaining to the youth protection practices of District Rotary Clubs, Rotarians and designated Youth Programs.

10. Youth Committee Cont’d •  The District Youth Protection Committee responsibilities: • Certify Rotary Clubs annually for participation and/or sponsorship of Rotary Activities involving Youth. Certify Youth Program Chairs, Coordinators and Supervisors for work with Youth. • As requested by District Youth Protection Officer(s), evaluate selected Volunteer files containing the results of background and reference checks to determine the course of action to be taken to approve or deny certification to work with youth. This committee makes final determinations about contested background check clearances. • As requested by the District Governor, oversee the District response to allegations of Abuse and Harassment in an appropriate and timely manner in accordance with District 7610 Abuse and Harassment Allegation Reporting Guidelines. • Review and revise the District Youth Protection Policy annually. • Review and approve youth protection training sources and individual

11. Club Responsibilities •  The District Youth Protection Committee responsibilities: • Certify Rotary Clubs annually for participation and/or sponsorship of Rotary Activities involving Youth. Certify Youth Program Chairs, Coordinators and Supervisors for work with Youth. • As requested by District Youth Protection Officer(s), evaluate selected Volunteer files containing the results of background and reference checks to determine the course of action to be taken to approve or deny certification to work with youth. This committee makes final determinations about contested background check clearances. • As requested by the District Governor, oversee the District response to allegations of Abuse and Harassment in an appropriate and timely manner in accordance with District 7610 Abuse and Harassment Allegation Reporting Guidelines. • Review and revise the District Youth Protection Policy Annually. • Review and approve youth protection training sources and individual

12. On Demand Youth Abuse and Prevention Training • http://training.nayen.org/training/sample/player.html • http://www.scouting.org/Training/YouthProtection.aspx

13. http://training.nayen.org/training/sample/player.html

14. http://www.scouting.org/Training/YouthProtection.aspx Directions to establish account and take the training

15. District YPP Implementation Training • Regional and clubs training sessions in July/August by Asst. Governor area • For Asst. Gov, Club Presidents and Club Youth Protection Officers • Will be scheduled through each Asst. Governor

16. Resource Personnel for YPP Implementation YPP Policy TF Chair: Lt. Gov. P.J. Maddox 703-304-1306 pjmaddox@earthlink.net District Youth Protection Officer: Ted Hussar 703-256-6900 hussarlaw@gmail.com YE Youth Protection Officer: Phil Rusciolelli 703-431-3859 pbrusciolelli@aol.com New Generations Chair: Obie O’bryon 301-718-5029 tom.obryon@ubs.com