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Just in Time Lessons Learned

Just in Time Lessons Learned CH2M HILL Hanford Group, Inc. and CH2M-WGI Idaho September 12-13, 2006. Just in Time Lessons Learned. Program coordinated between DOE-ORP, DOE-ID, CH2M HILL Hanford and CH2M-WG Idaho Patterned after DOE’s Just in Time Lessons Learned Program

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Just in Time Lessons Learned

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  1. Just in Time Lessons LearnedCH2M HILL Hanford Group, Inc.and CH2M-WGI IdahoSeptember 12-13, 2006

  2. Just in Time Lessons Learned • Program coordinated between DOE-ORP, DOE-ID, CH2M HILL Hanford and CH2M-WG Idaho • Patterned after DOE’s Just in Time Lessons Learned Program • Designed to produce short INPO-style lessons learned documents for use: • In pre-job and pre-shift briefings • During planning

  3. Just in Time Lessons Learned • Augments Traditional Lessons Learned • “Traditional” Lessons Learned • Describe events in detail • Provide analyses of the events • Communicate the lessons learned • List recommended actions • Include considerable supporting information regarding points of contact, trend codes, key words, etc • Just in Time Lessons Learned (JIT-LL) • Summarize events • List key points and contributors • Provide specific preventive actions • Supports HPI SAFER dialogue • More timely

  4. Just in Time Lessons Learned • “Traditional” Lessons Learned • Lesson ID • Originator • Date • Contact • Classifier • Reviewer • Statement • Discussion • Analysis • Actions • Savings • Keywords • Hazard(s) • ISM Code(s) • Work Function(s) • References • Priority Descriptor • JIT-LL • WHAT HAPPENED? • Title • Site/Facility • Reference • Event • WHY? • Important Points • Contributors • WHAT CAN YOU DO TO PREVENT IT FROM HAPPENING TO YOU? • Other Important Considerations – Prevent Events

  5. Just in Time Lessons Learned • Process • Lessons Learned Coordinator reviews internal and external events • Generate JIT-LL • Lessons Learned Coordinator • Project Lessons Learned Points of Contact (POC) • Safety, RadCon, Subject Matter Experts • Distribute JIT-LL • Posted on intranet • E-mailed to Project LL POCs • Hard copies retained in notebooks • Communicate JIT-LL • Wide e-mail distribution • POC’s distribute within projects • Pre-job briefings • Staff and Safety Meetings

  6. Just in Time Lessons Learned • Web site access • CH2M HILL Hanford • Internal web site access (intranet) • CWI • Internal and external web site access (intranet and internet)

  7. Future improvements • Logical Groupings by work activity and hazards • Key word search

  8. Lessons Learned • Promising future • More than 20 generated in last 3 months • Issues/Challenges • Staffing – LL is a collateral duty • Limited feedback on effectiveness/utility • Feedback to date is positive • Limited participation by line and support organizations in generating JIT-LL products • Path Forward • Develop and implement feedback mechanisms • Performance metrics required by DOE-210.2 • Assign LL POCs in ESH&Q support organizations • Develop search capability

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