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Succession Planning: Is Dustin Prepared?

Succession Planning: Is Dustin Prepared?. Agenda. Employee Statistics. Position Breakdown. Recommendations. Retirement Eligibility. Background. Background. Increase in work = need for more workers. Analysis was conducted of current workforce to determine what our needs are & will be.

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Succession Planning: Is Dustin Prepared?

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  1. Succession Planning: Is Dustin Prepared?

  2. Agenda Employee Statistics Position Breakdown Recommendations Retirement Eligibility Background

  3. Background Increase in work = need for more workers Analysis was conducted of current workforce to determine what our needs are & will be Specific focus was given to retirement eligibility Dustin had a 12.5% increase in business over the past year

  4. Employee Statistics-Gender Dustin currently employs 70 people

  5. Employee Statistics-Age • 18 out 70 employees are currently retirement eligible, or will be within the next 3 to 5 years • Dustin needs to have successors in place for the 26% of our workforce that will be exiting

  6. Position Breakdown

  7. Job Titles reflected by Other Category 58% of Dustin’s jobs are filled by one person • President • Vice President • Controller • Staff Accountant • Chief Estimator • Principal • Marketing Coordinator • HR Specialist • Project Engineer • Scheduler • Receptionist

  8. PositionBreakdownbyRetirementEligibility

  9. Laborers • 2 people are currently retirement eligible

  10. Superintendents • 6 people are currently retirement eligible

  11. Carpenters • 7 people are currently retirement eligible

  12. ProjectManagers & Project Administrators No Project Managers or Project Administrators are currently retirement eligible

  13. ExecutiveStaff & positions with ≤ 2 employees (Represented Previously by Other Category) • 3 Employees in this category are retirement eligible • Vice President is retirement eligible

  14. Critical Positions • Vice President: Currently retirement eligible • Controller: Currently retirement eligible • Superintendents: 6 out of 14 are retirement eligible • Carpenters: 7 out of 16 are retirement eligible

  15. Years of Employment

  16. Years of Employment - Entire Staff

  17. Dustin Employees Average Years of Employment • 10.3 years is the average length employment for a Dustin employee • 4.4 Years is the current market average length of employment

  18. Recommendations

  19. Concerns & Are We Prepared • 26% of our workforce is retirement eligible • Unexpected tragedy • Successors for Executive positions due to retirement or new career opportunities • In-house advancement opportunities – What’s available? • Competitiveness in the job market

  20. Succession Plan – Organizational Chart

  21. Successors – Internal Candidates Vice President: Employee 236 • Been with Dustin for 19 years • Lead Project Manager • Most experience with Construction Management and Design Build jobs • Meticulous and Detail Oriented

  22. Successors – Internal Candidates Controller: Employee 242 • Been with Dustin for 8 years • Knows the company • Performed job when Controller is out of office with flawless performance • Working relationships with Dustin’s financial partners

  23. Successors – Internal Candidates Superintendents: Employee 215 & 296 • Working with Superintendents on regular basis • Perform duties when Super is off site • Knowledgeable of all rules and regulations • Training in order to eventually be promoted to this position

  24. Internal Successors - Training What do we need to do to get them ready? Vice President: • Design team preparation • Writing contract packages • Value engineering • Guaranteed maximum proposal Controller: • Budget preparation • Interest management • Supervisory responsibilities • Financial planning

  25. Internal Successors - Training What do we need to do to get them ready? Superintendent • Report writing • Schedule management • RFI’s • Jobsite decision making • Supervisory responsibilities

  26. Plan of Action - Budget • Recruiting budget = $15,000 (ads/job fairs) • Salary Budget: broken down by position • Vice President $150K • Controller $125K • Staff Accountant $70K • Estimator $75K • Superintendent $70K • Carpenter $45K = $535,000 in total salaries if one person is added ** If we utilize internal promotions = $306,000 in total salaries

  27. Succession Plan – External Candidates • Carpenter • Superintendents • Staff Accountant • Estimator

  28. External Candidates - Training • Training is dependent on candidate experience • Evaluate resume as compared to Dustin job description • Emphasize the “Dustin Way” during onboarding • What can Dustin learn from the new employee?

  29. Recruitment Strategy for External Candidates

  30. Plan of Action - Advertising 1. Washington Post • Continue to use to recruit for Project Managers, Superintendents, Marketing Professionals, Project Administrators • Average cost is $884 per two Sundays & 30 days on Career Builder • Proven track record with this method • Reaches out to job seekers in the area we work • Allows us to reach online candidates

  31. Plan of Action - Advertising 2. Careerbuilder.com • $419 per ad (more ads placed the lower the rate per ad) • Ads last one month online • Can be much more descriptive than newspaper • Use for mid-level positions and above 3. LinkedIn • $295 per ad (more ads placed the lower the rate per ad) • Ads last 30 days • Can be much more descriptive than newspaper • Only reaches members • Use for mid-level positions and above

  32. Plan of Action – Job Fairs 1. Choice Career Fairs - $1595 each site • Two locations – DC & Baltimore • 30 days of resume access after event • Advertise multiple positions 2. Virginia Tech Engineering Expo - $1200 for 2 days • Opportunity to meet numerous engineering students • Recruit for internships and positions

  33. Plan of Action – Colleges 1. Virginia Tech • No fee job/internship postings • Recruit for engineering, marketing, and accounting • Access to student resumes • Extremely employer friendly 2. JMU • $25 per job/internship job posting • Recruit for engineering, marketing, and accounting • Job Fairs yearly for $300 per booth

  34. Plan of Action – Colleges 3. Frederick Community College • Have a Construction Management Program • Can utilize for cross training for current employees • Seek interns and Assistant PMs/Supers • Free job/internship postings for 60 days 4. George Mason University • Marketing, accounting, and civil engineering programs • Enhances Dustin’s relationship with GMU • Career fairs for interns and job candidates

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