HR Action Pay Additional Compensation

1. HR Action Pay Additional Compensation

2. Supervisor Home Department

3. Supervisor Home Department No Engineering Employee? STOP! Call BOC Yes ODP Non-ODP Supervisor’s Home Department should be designated as the TIU regardless of funding source. Supervisor’s Home Department should be same as the funding source.* *Split funded transactions should use the Adhoc feature to obtain appropriate approvals.

4. Supervisor Home Department Scenarios Brutus is a faculty member in 14100 (TIU). He is requesting an ODP from 14013. What Home Org should be used for routing? Betty is a faculty member in 14270 (TIU). She is requesting a supplmental comp from 14013. What Home Org should be used for routing? Jones is a faculty member in 14170 (TIU). He is requesting a cell phone reimbursement from 14013 and 14170. What Home Org should be Used for routing? Burns is a faculty member in 03000 (TIU). He is requesting an ODP from 14013. What Home Org Should be Used for routing? 14100 14013 14013 or 14170 Stop Call BOC

5. Payment Type Taxable Reimbursement Taxable Reimbursement/Allowance (e.g. cell, internet) Support Docs: Itemized Bill HRA Approvals: Department Approvals BOC will obtain approval for Robin Gassen 60111

6. Taxable Reimbursement 14013 BOC will obtain College Approval (Robin Gassen’s)

7. Payment Type Supplemental Compensation HRA Approvals: Payment for Work Outside Scope of Position. Split Chartfield: Single Chartfield: Faculty Staff Certification Statement: Adhoc all department’s Chair/Director per COE Signature Matrix. Adhoc Business Managers approval from each org involved per COE Signature Matrix. Approval from Recipient & Supervisor Standard Comments: Work scope, total compensation and hours per week spent on additional activity. Ad Hoc: Chase Canfield/Patti Chrisenberry 60121 Should also note total Supplemental Compensation requested for the year.

8. Supplemental Compensation 60121

9. Supplemental Compensation Workscope, Total Compensation: 5000, 4 hours per week of service, total compensation requested FY2013 5K.

10. Supp Comp – Employee & Supervisor Approval

11. Supp Comp – Employee & Supervisor Approval Certification Statement A request for Additional Compensation for [First Last]’s activities with the College of Engineering is pending.  To finalize the request, we will need your approval as well as your supervisors’ approval certifying that HRA 12345 has been reviewed and that all parties have consented to the terms on the form. Please review the enclosed HR Action request to see the full scope of the supplemental activity and electronically approve the request. To do so, please copy the text between the asterisks below and paste it into the body of your reply to this request.Recipient Response: ***************** “I have reviewed HRA (list HRA 14534) and hereby certify that during the course of supplemental compensation activity, my primary duties, responsibilities, and professional development will not be adversely affected.” **************** Supervisor Response: ***************** “I have reviewed HRA (list HRA 14534) and consent to my employee performing the duties outlined in the HR Action Request.” ***************** Alternatively, you can have both parties sign the attached PDF and return to me. Supervisor Response should be sent to those supervisors who do not have HRA Adhoc approval access.

12. Supp Comp – Requesting Department & College Approval Canfield, Chase 14250 Chair 14015 Chair/Dean

13. Payment Type Off Duty Pay One-time lump-sum payments generally based on the employee’s base salary Comments: Business purpose for each Off Duty Pay Activity HRA Approvals: If funding different than TIU. Adhoc Home Department Chair or Director. Adhoc additional Department Chair or Director. 60123

14. Off Duty Pay

15. Off Duty Pay

16. Off Duty Pay

17. Off Duty Pay Maximum University Funded ODP = 2 months Maximum OSP Funded ODP = 2.5 Months Maximum Summer ODP = 3 months In August you cannot exceed 50% on OSP. Off Duty Pay Issues during off term.