Office of Contracts Administration

1. Contracts Administration assists the originating unit in obtaining signatures of appropriate university signatories and routes the contract to non-university party(ies) for signing. The non-university party(ies) sign the Contract and return an original contract to Contract Administration Contract Administration ensures that the Executed contract, with all exhibits, attachments, and forms, is in compliance with state law, rules and regulations, as well as University policies. Copy of the contract is forwarded to the 0riginating unit. Office of Contracts Administration Office of Contracts Administration This flowchart represents the standard process for all contracts handled by the Office of Contracts Administration. See Section III(A) for originating unit responsibilities. See Section III(A) for College/Division Business Administrator responsibilities. Upon receipt of a contract, Contracts Administration assigns a contract number, reviews for all pertinent compliance, including vendor tax compliance, and otherwise processes the contract, as well as posts to Texas Marketplace (if applicable). See Section III(C). See Sections III(D) and V(C) for Office of General Counsel responsibilities. See Section IV(D) for information on revenue-generating contracts. Originating Unit Non-University Signatories College/Division Business Administrator Office of Contracts Administration Office of Contracts Administrations Originating Unit Office of General Counsel (if nonstandard agreement) Processing Flowchart The Office of Contracts Administration, in collaboration with the Office of General Counsel, has responsibility for processing contractual instruments. The flowchart in this Addendum illustrates the steps in routing general university contracts through their respective processes. Revenue Generating NO Office of Tax Compliance YES Return to Handbook