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How to Organize a FIRST Offseason or Preship Event: FRC, FTC, FLL

How to Organize a FIRST Offseason or Preship Event: FRC, FTC, FLL. Presented by: Kimberly Eckhardt, Team 1511. Outline. Types of Competitions Location & Date Concessions Fields Audio Visual Scoring Volunteers Fun & Awards PR & Advertisement Recruiting Teams Costs.

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How to Organize a FIRST Offseason or Preship Event: FRC, FTC, FLL

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  1. How to Organize a FIRST Offseason or Preship Event: FRC, FTC, FLL Presented by: Kimberly Eckhardt, Team 1511 2010 FIRST Robotics Conference

  2. Outline • Types of Competitions • Location & Date • Concessions • Fields • Audio Visual • Scoring • Volunteers • Fun & Awards • PR & Advertisement • Recruiting Teams • Costs 2010 FIRST Robotics Conference

  3. Types of Competitions • FRC Pre-Ship Event • FRC Offseason Event • FTC Scrimmage • FLL Scrimmage / Qualifier Tournament • FLL Offseason Event 2010 FIRST Robotics Conference

  4. Location & Date • Interdependent • How Large of a Venue do you need? • Pits, Competition, Judging Space, Concessions • What Date will work best? • FRC Offseason: May-Dec, Pre-ship 1-3 days preship • FTC: Late Oct – Aug • FLL Scrimmage: ~ 2 weeks before event • FLL Offseason: Jan – April • Don’t Forget Setup/Teardown Time! 2010 FIRST Robotics Conference

  5. Concessions • Make Money or Break Even? • Set Price List • Outside Vendors/Caterers • Sell Tickets, sides, candy, snacks • “Do it Yourself” • Check Food Sales Regulations (site & state specific) • Volunteer Food • Provide Food In Cost? 2010 FIRST Robotics Conference

  6. Fields • Build Your Own • Good for Scrimmages & Pre-Ship Events • Borrow a Field • FRC: FIRST, AndyMark, NASA • FTC/FLL: Local Teams • Buy Your Own • Good for FLL or FTC • Field Management Systems 2010 FIRST Robotics Conference

  7. Audio & Visual (A/V) • How Fancy do you want to get? • Sound System • Appropriate Playlist • DJ Needed? • Projectors & Screens • Video Cameras • Webcasts • Display in the Pits 2010 FIRST Robotics Conference

  8. Scoring • FRC FMS Lite Scoring System • FTC FMS Scoring System (FTCtraining.com) • FLL Scoring (FLLFTPAnnex - Labview) • Develop Tournament Brackets • How to do Alliance Selections? 2010 FIRST Robotics Conference

  9. Volunteers • Volunteer Coordinator • Referees • MC/Announcer • Scorers • Pit Admin • A/V Cre • Field Tech • Queing • Field Reset • Concessions • Traffic Control • EMT!!! 2010 FIRST Robotics Conference

  10. Fun & Awards • Incorporate Fun Events • Pie in the Eye, Mentor Matches, Dancing • Social Events • Team Awards • Develop Award Titles/Theme • What do you want to give out? • FRC: Fun Themed/Machined Awards • FTC: Fun Themed/Machined Awards • FLL: FLL Brick Awards, Certificates, Etc 2010 FIRST Robotics Conference

  11. Public Relations & Advertisement • Write a Press Release • Call Local Radio & TV Stations • Create a Flier • Advertise at Schools • Make a Promo Video 2010 FIRST Robotics Conference

  12. Recruiting Teams • Have a goal number in mind • Set your Entrance Fee • Free? Donation? $50-$500?? • Get info from TIMS • Advertise at FIRST events • Advertise on Chief Delphi 2010 FIRST Robotics Conference

  13. Costs • Field Costs • Awards & Decorations • Volunteer Food • Volunteer Shirts • A/V Odds & Ends • Concessions (up front) 2010 FIRST Robotics Conference

  14. Questions & Contact Info • Questions? • Kim Eckhardt • kimsrobot@gmail.com • Materials: www.penfieldrobotics.com 2010 FIRST Robotics Conference

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