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What’s New in OPS

What’s New in OPS. By Dylan Richardson November 2007. Report and Log Viewer. Report and Log Viewer. Allows you to view and/or print reports or logs. Typing ‘ ,L’ anywhere in OPS launches this program Define a Date Range Define a Directory Produces a listing of all *.L files

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What’s New in OPS

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  1. What’s New in OPS By Dylan Richardson November 2007

  2. Report and Log Viewer

  3. Report and Log Viewer • Allows you to view and/or print reports or logs. • Typing ‘ ,L’ anywhere in OPS launches this program • Define a Date Range • Define a Directory • Produces a listing of all *.L files • Creation date & time allows you to determine which report or log files you want to view

  4. Report and Log Viewer

  5. Report and Log Viewer • This feature will roll out with OPS 9.06 • To use this feature now setup in 4,1,10 REPORT AND LOG VIEWER/SRB$GLBEXE:XXLOGV

  6. How to view a log file when there is an error in the payroll stream Type ‘log’ to access VMS Prompt Type ‘look’ to look at .log or .lst files

  7. Enter the location & filename Location Name Filename

  8. Reviewing Earnings Detail Processing .log file displays Error

  9. Earn Statement [M/E/W] Using ‘M’ is sufficient when you do NOT want to send email notifications. Using ‘E’ or ‘W’ tells the system that you want to send an email notification and requires an email address on the employee’s master.

  10. Earning Statement Messages

  11. Employee Memo

  12. 4,1,8 Earnings Statement Profile

  13. 4,1,A Profile Audit • All OPS Profiles are now audited to record: • The date • Name of person that made each change • Global System Parameters Menu do not belong to OPS and are not audited by OPS

  14. 4,1,8 Earnings Statement Profile • Need to print the working days per month on the earnings statement while at the same time to omit the printing of the days from the regular salary. • WFDAY—reports the full working days from the payroll calendar • WPDAY—reports the working days from the calendar prorated by employee’s FTE

  15. 4,1,8 Earnings Statement Profile • PHOUR remains so you can control which hours/days per pay code will be displayed on the earning statement

  16. 4,1,6 Cheque Parameter Profile • New fields have been added: • DNET, Dollar portion of net pay, no decimal • CNET, Cents portion of net pay • CDATX, Y Y Y Y M M D D • MDATX, M M D D Y Y Y Y • DDATX, D D M M Y Y Y Y

  17. 4,1,5 20=Display PRM Cert# • When activated, the employee’s PRM certificate number will display on the payroll master pay screen. • Most commonly used to display the employee’s teaching certificate # although any certificate number under PRM can be displayed. • Once activated you then define one or more PRM Certificate codes

  18. 4,1,5 20=Display PRM Certificate • PRM Certificate codes are setup in the PRM database 10,1,3,31.#

  19. 4,1,5 20=Display PRM Certificate • Certificate codes are attached to employees through the PRM Certificate Entry Menu 7,1

  20. 3,2,13 Salary Grid Increment by Date • Allows you to increment grids based on the value of the Increment Date (Field 11 Pay Screen).

  21. 1,1,22,4 Emp. Mass Email Process

  22. 2,8,6 Arrears Adjustment

  23. 4,1,11,# Payroll Register Export

  24. 4,1,1,# Mandatory Storage Banks

  25. 2,1,5 Variable Deduction Entry

  26. 2,3,6,13 Amended ROE - Web • Places a finalized ROE back in to a preliminary ROE in order to amend. • The finalized ROE # will be placed in the Amended ROE field • Import back to TSC must be FTP’d in Binary Format • Use <PF1> E to FIND by employee # • User <PF1>R to FIND by ROE #

  27. 4,1,5 #16 • Salary Adjust from Schedule Dates • Reduces days/hours of the function line based on No. days/hours worked in a pay period based on the FL start/end dates • Requires use of the PRM Assignments with Schedules to determine when and how much an employee works per day.

  28. 4,1,5,#47 • Ignore on leave & bens function line dates • Ensures that on leave with benefits employees will have the applicable deductions arrears

  29. 4,1,5,#13 • Exclude from 2nd Bank • Pay codes defined here will be excluded when determining the monies to go to the 2nd bank account.

  30. 4,1,5,#62 • Process PRM Salary Grid Updates • Allows you to omit the updates to PRM when its not appropriate without having to remember to change the profile settings.

  31. 3,2,10 Salary Grid Increment by SB

  32. 2,7,8,1 Deduction Arrears Statement Report • Allows report access to the employees per pay period arreared benefit costs reported in summary or statement format. • Employee’s opening balance • All current period arreared amounts • Total amount due • Statement version of report is designed for form overlay for printing and mail out.

  33. 1,1,8 Global Deduction Changes • Option added to allow selection of employees based on existing deduction codes (E.g. Union Deduction).

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