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SCOMIS Basics

SCOMIS Basics. Jan Hickey, JIS Education Services. SCOMIS Basics. Filing Cases Judgments SCOMIS Reports Calendaring Resolution and Completion. SCOMIS customizations are stored in a series of tables called the Superfile. SCOMIS. County Options. Judge Codes.

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SCOMIS Basics

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  1. SCOMIS Basics Jan Hickey, JIS Education Services

  2. SCOMIS Basics • Filing Cases • Judgments • SCOMIS Reports • Calendaring • Resolution and Completion

  3. SCOMIS customizations are stored in a series of tables called the Superfile. SCOMIS County Options Judge Codes Calendar Codes & Print Options User Security Options

  4. SCOMIS Manual Online

  5. SCOMIS Codes Manual Online

  6. Statistical Reporting Manual Online

  7. SCOMIS Command Screen The Command screen provides a way to navigate to a particular section of a SCOMIS case.

  8. SCOMIS Commands Restore Add Delete Expunge Verify Move Change Amend Display Copy Prepare Print Find Search Link County Arbcounty Set Signoff

  9. Basic Names Docket Sentence Charge SCOMIS screens (sections)

  10. Verify Case and Add Case commands link sections for data entry. Basic Names Docket For a Criminal or Juvenile Offender Case, the Charge screen is added to the sequence. Charge

  11. Change Resolution and Change Completion Commands Basic Docket Sentence Charge For a Criminal or Juvenile Offender case the Charge and Sentence screens are added to the sequence. These commands also link Sections for data entry

  12. Basic Screen The ? Field or Sub-Command Field provides a way to navigate within a SCOMIS case.

  13. Names Screen Protected names (shown in blue) are sent to SCOMIS from JIS. Victim Name is NOT transferred from JIS to SCOMIS.

  14. Names Screen Column title and usage vary by case type. Connection Codes and sequence numbers describe a person's role in the case. Sub-Connection Codes are used to record additional information about the person.

  15. Sub# in the docket is a way to keep track of corresponding items in the paper case file. Docket Screen Docket Codes are used to record documents and events. Sub-Docket entries are used to further define items. Some Docket Codes also change case management status. A number of Docket Codes ripple to JCS as dispositions in juvenile offender and dependency matters.

  16. SCOMIS Docket and Protection Orders Docket Screen JIS sends messages to the SCOMIS docket when a protection-type order is recorded for a case in JIS.

  17. Docket Screen Proceeding Docket Codes Proceeding Docket Codes are counted in caseload statistics and many will also result in a change in case management status. The Statistical Reporting Manual and the Proceeding Docket Codes section of the SCOMIS Codes Manual are good references.

  18. Charge Screen Charge descriptions come from the SCOMIS law table that is maintained by AOC. PCN number is used to report the results of the case to WSP. Enter the PCN number as soon as possible in the life of the case .

  19. Charge Screen Result Codes are used to record the outcome of each primary charge.

  20. Sentence Screen Sentence information is transmitted to the WSP and a WASIS Disposition Transfer Report is generated. This screen also shows status of Felony Conviction Reporting to the Secretary of State (OSOS).

  21. SCOMIS searches only one case type in one county. Index Screen

  22. Index Screen The Index for a case type lists SCOMIS litigant names in active and archived cases.

  23. Index Screen For a criminal or juvenile offender case, the ORIGINAL charge displays on the Index.

  24. SCOMIS Judgment Cases • RCW 36.23.030(5) • A separate case type (S9) linked to an originating case • Contains only a Names and Docket sections • Originating Case litigants become the Judgment Case debtor(losing party) and creditor(prevailing party) • Multiple originating case litigants may mean multiple judgment cases for one originating case • Status is recorded when judgment is closed

  25. SCOMIS Judgment Commands • Add – Case ( goes to Names then Docket) • Display or Change (Names, Docket) • Change – Execution or Find - Judgment (lists judgment cases for the originating case, can select the use Change sub-command) • Prepare – Abstract

  26. Data from the originating case is copied to the Names screen of the Judgment Case. Copied data includes the originating case title and the names and connection codes of the litigants.

  27. Add Docket - Judgment Case The Judgment Docket does not use sub-numbering and has an Amount field instead of a Secondary field.

  28. SCOMIS Reports Documentation

  29. Prepare Reports Command The Print command is used to access the print menu so that a report can be printed.

  30. SCOMIS Calendaring • Docket Code for setting instrument • Date and Calendar Code in Secondary field • Action Lines further describe the entry • Display Calendar and Prepare Calendar

  31. Calendar Code Options • Calendar Code (for use in secondary field) • Calendar Title and Caption • Printed Format (two layouts offered), margins, separator lines • Case Type Sequence • Sort Sequences for continuations, pro se • Sequence Numbering • Day of Week Editing • Participant Name Blanking (in restricted case types)

  32. Calendaring on the SCOMIS Docket

  33. Recording proceedings as held, continued, cancelled, or stricken • Proceeding Docket Codes • Link judicial officers to proceedings • Actual Times (optional)

  34. Ex Parte Actions • May take place off the bench or on the bench but without oral argument or testimony. • Are not counted in caseload statistics but may be counted using a query in Hyperion for docket codes: • EXWACT Ex Parte Action With Order • EXOACT Ex Parte Action Without Order

  35. Minute Entries • Summary entries can be done on the Docket using a CHMIN or TRMIN docket code and up to 7 continuation lines. • Detailed entries are sometimes done outside of SCOMIS using a local word processing program and downloaded calendar data. "Auto text" features and macros make the recording process more efficient.

  36. TrackingPending Decisions • Pending Decision Sub-Docket Codes are entered below a proceeding held entry. • A Pending Decisions Report can be prepared. • The pending decision entry should be deleted after the decision is rendered and recorded in the Docket.

  37. Resolution & Completion • Resolution = a case is "tried, settled, or otherwise concluded" and a judicial decision is rendered. • Resolutions are grouped into pre-trial and post-trial categories. • Completion = dispositional documents filed with the clerk. • Resolution and completion may be recorded consecutively or concurrently.

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