Procurement Management

1. Committee on House AdministrationDiversity Procurement WebinarWashington, D.C.September 22, 2010U.S. House of RepresentativesOffice of Chief Administrative OfficerProcurement ManagementPresentation

2. Procurement Management • The Office of Procurement (OP) was established in January 1995 to provide the House of Representatives with an acquisition system that is fair, competitive, accountable, and which obtains the best value for the taxpayer. • Reorganization in 2007 and renamed Procurement Management • Location: 358 Ford House Office Building U.S. House of Representatives Washington, DC 20515 • Phone: 202-225-2921 • Fax: 202-226-2214 • Hours of Operation: 8:30 AM to 5:30 PM Monday thru Friday • Web Site: http://www.house.gov

3. Types of Procurement OpportunitiesGoods and Services Procured for our Members of Congress, Committees and Administrative Support Offices • The following are samples of Goods and Servicesobtained • IT Products and Services • Training • Concessionaire services • Consulting Services • Furniture and Fixtures • Office Supplies

4. Procurement Practices • The Guidelines for the Procurement of Goods and Services for the House of Representatives regulate the procurement practices of the House. A copy of the Guidelines may be obtained at our web site. • The U.S. House of Representatives is not subject to the Federal Acquisition Regulation (FAR). The FAR regulates procurement practices for the Executive Branch of the Federal Government and its related agencies.

5. Types of Procurement OpportunitiesContracts and Purchase Orders Awarded • Carpet Installation • Concessionaire Support Services • Consulting Services • Management, organizational, and business improvement efforts • Organizational assessments • Program audits and evaluations • Survey services • Equipment Maintenance and Service Support • Furniture • New Furniture and Refinishing • Information Technology Products and Services • Communications infrastructure • Network Operations • Office Supplies • System Integrator • Temporary Personnel Support • Training • Web Site Development and Hosting

6. The U.S. House of RepresentativesOffice of the Chief Administrative OfficerProcurement Management • All full and open competition procurements are published in Federal Business Opportunities (FedBizOps). • Full and Open competition procurements are posted for downloading on the Procurement Management Web site. • http://www.house.gov/cao-opp/currentsol.shtm or • http://www.house.gov • Current Procurement Opportunities link to the Procurement Management Web Page

7. The U.S. House of RepresentativesOffice of the Chief Administrative OfficerSustainable and Environmentally Sound Goods and Services • Contractors doing business with the U.S. House of Representatives are encouraged to operate in an environmentally friendly manner. Products provided by contractors for use on the House Campus or in District Offices must be environmentally sustainable products to the maximum extent practicable. In addition, contractors must ensure energy efficiency in energy-consuming products. • In the near future, the House will begin collecting environmental data on products purchased by the House. The following categories will be tracked using information directly entered by House vendors: • Alternative Disposal • Biobased • Energy Efficiency • Recycled Content • Toxicity 7

8. U.S. House of Representatives Web Sitehttp://www/house.gov 8

9. U.S. House of Representatives General Information – Current Procurement Opportunities Link to Procurement Management Web Site 9

10. Procurement Management Web SiteCurrent Solicitation Page 10

11. Procurement Management Web SiteFrequently Asked Questions 11

12. The Chief Administrative Officer Awardsfor Fiscal Year (FY) • Fiscal Year – Dollars Awarded (Number of Actions) • FY04 --- $ 137,431,167 (16,146) • FY05 --- $ 185,093,069 (15,360) • FY06 --- $ 182,601,834 (14,578) • FY07 --- $ 184,014,363 (15,237) • FY08 --- $ 195,008,181 (14,900) • FY09 --- $ 209,122,507 (20,306) • FY10 --- $ 203,685,704 (15,962) Year to Date • The Fiscal Year award figures above comprise the amounts of contracts and purchase orders

13. Chief Administrative OfficerProcurement Management Statistics

14. Competitive Procurements At A Glance

15. Competitive Procurements At A Glance

16. Competitive Procurements At A Glance

17. Vendor Lists For Solicitations • The Procurement Management department does not compile or retain “vendor lists.” For each new solicitation, the House does retain a bidders list that only applies to that particular solicitation. Your company may register to receive the current solicitation by sending an email with the solicitation number, your name, company name, address, phone number, fax number, and email address to the respective procurement specialist listed in the announcement.

18. FY11 Sample of Future Opportunities • Furniture Refurbishment • Public Area Carpet Cleaning • House Moving Services (interoffice moves) • Translation Services (telephone real time, correspondence, etc.) • Trash Hauling of Compostable Material 18

19. CAO Business Units Contacts • House Information Resources • Lou Magnotti (202) 226-6165 • louis.magnotti@mail.house.gov • Human Resources • Jason Hite (202) 225-2926 • jason.hite@mail.house.gov • Out Sourced Functions (except food services) • Paul Lozito (202) 225-7878 • paul.lozito@mail.house.gov

20. CAO Business Units Contacts • Food Service • Perry Plumart (202) 225-0895 • perry.plumart@mail.house.gov • Furniture • Beth Pence (202) 226-8921 • beth.pence@mail.house.gov • Office Equipment • Charlene Best (202) 226-0916 • charlene.best@mail.house.gov • Office Supplies • Marie Burns (202) 225-3321 • marie.burns@mail.house.gov • Photographic • Tina Agee (202) 225-2840 • tina.agee@mail.house.gov

21. CAO Business Units Contacts • Financial Solutions • Tom Coyne (202) 225-1896 • tom.coyne@mail.house.gov • Procurement Management • Lawrence B. Toperoff (202) 226-2523 • lawrence.toperoff@mail.house.gov

22. Conclusion • Thank you for your interest in doing business with the U.S. House of Representatives.

23. E-mail Address for Questions • CAO.QUESTION@MAIL.HOUSE.GOV 23

24. Frequently Asked Questions • What is the purpose of this Web site? This site is designed to make available procurement- specific documents to vendors that are interested in doing business with the U.S. House of Representatives. • What are your hours of operation? CAO Procurement Management is open from 8:30a.m. until 5:30 p.m., Monday through Friday, except on Federal holidays. This Web site is open at all times. • Does the House follow the Federal Acquisition Regulations (FAR)? No. The FAR regulates procurement practices for the Executive Branch of the federal government and its related agencies. The Guidelines for the Procurement of Goods and Services for the House of Representatives regulate the procurement practices of the House. A copy of the guidelines can be obtained at www.house.gov/opp-web/guidelines.pdf. 24

25. Frequently Asked Questions, Continued • How can my firm find out about upcoming House procurements? The House publishes all of its Requests for Proposals and Invitations for Bids in FedBizOpps and on this web site to make those solicitations available to any interested individual or company. Current or "open" solicitations and any Requests for Information (Market Surveys) may be accessed at www.house.gov/cao-opp/currentsol.htm. • How can my firm get on the House Vendor list? CAO Procurement Management does not compile or retain "vendor lists." Please refer to FedBizOpps or this Web site for any upcoming solicitations. 25

26. Frequently Asked Questions, Continued • How can my firm get its products on the "Approved" List? There is no "Approved" list at the House. • Are there set-asides for Small Businesses? Minority-owned businesses? Women-owned businesses? No. The House conducts procurements that provide for maximum possible competition according to the Guidelines for the Procurement of Goods and Services for the House of Representatives. • Where does my firm submit an Unsolicited Proposal? All unsolicited proposals should be submitted to CAO Procurement Management, U.S. House of Representatives, Washington, D.C. 20515. Please be sure that your proposals are clearly marked "UNSOLICITED PROPOSAL" on all copies. 26