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F ORT V ALLEY S TATE University

F ORT V ALLEY S TATE University. FALL 2009 DIRECTORS TRAINING & UPDATES DECEMBER 8, 2009. F ORT V ALLEY S TATE University. Training Agenda. 9:00 Policy/Procedures Ethics Training Defibrillator Program Adp

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F ORT V ALLEY S TATE University

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  1. FORTVALLEY STATE University FALL 2009 DIRECTORS TRAINING & UPDATES DECEMBER 8, 2009

  2. FORTVALLEYSTATE University Training Agenda 9:00 Policy/Procedures Ethics Training Defibrillator Program Adp 9:45 Budget (Carter) 10:00 Admissions Update (Coley) 10:20 Financial Aid Update (Nimes) 10:40 Environmental Issues (Jones) 11:00 Gifts and Solicitations (Carter/Williams) 11:30 Security Awareness (Morgan 2

  3. FORTVALLEYSTATE FVSU by the Numbers Non Paid Associates 5 Benefited Monthly 288 Benefited Bi Weekly 234 Benefited Faculty 159 Part Time Bi Weekly 335 Part Time Faculty 108 Students 485 Graduate Assistants 28   2009 Total Employees:1642 3

  4. FORTVALLEYSTATE University Dates to Remember Annual Performance Evaluations: January 26 – February 26, 2010 Annual Administrative Retreat: June 3-5, 2010 Location: Callaway Gardens You are expected to clear your calendars for this event. Those scheduled to attend will be required to be there the entire time period. If you leave the retreat early, you will be responsible the cost of the room. 4

  5. FORTVALLEYSTATE University Ethics Training • The BOR has instituted a mandatory ethics training class that each employee must take before June 30, 2010. • Online classes will begin in January 2010 by department • A Final Score of less than 80% requires that the assessment be re-taken. • ???Those persons in your departments who are not computer savvy???? • Must attend a class and pass the test • . 5

  6. FORTVALLEYSTATE University Campus Events Management Donald Moore - Campus Events Manager Any non academic event scheduled outside of the Pettigrew Center or Hendrick’s House should be scheduled through him. Includes events on the lawn, and all off campus locations. Responsibility will include coordination with campus police, Sodexo, plant operations and others as needed. As well as collect all associated fees. 6

  7. FORTVALLEYSTATE University Campus Events Management Events without the proper approval will be closed down by Campus Police Events where admission requires the payment of fees requires coordination with Accounting services. -Tickets 7

  8. FORTVALLEYSTATE University Outside Employment Vs. Outside Activity State employee can only work for one state entity at a time. If you hire a person who works for any other state of Georgia entity, they must be hired using the Agreement Between Institutions. Payment is made via a purchase request and is sent to the primary institution Please ensure a copy of the approved form is filed with HR 8

  9. FORTVALLEYSTATE University Outside Employment Vs. Outside Activity Request to Engage in Outside Activities Form Any FVSU employee who has employment outside of his/her position at FVSU must complete this form. FVSU must ensure there is no conflict between the two A copy of the approved form is filed in the employees personnel file in HR 9

  10. FORTVALLEYSTATE University Background Investigation Policy Condition of employment with any institution of the University System of Georgia Offers of employment shall be conditional pending the result of : A state and federal criminal history check covering a minimum of seven (7) years; A social security number check; and For all professional, faculty and academic positions, an academic credentials check. 10

  11. FORTVALLEYSTATE University Background Investigation Policy Sensitive Positions are those that involve interaction with children, after-hours access to facilities, access to financial resources or that have been otherwise identified by the hiring official to require a more extensive background investigation: Credit check Sexual Predator Registries 11

  12. FORTVALLEYSTATE University Arrests and Convictions Any current employee Arrested Convicted (other than a minor traffic offense) Must report incident to the Office of Human Resources within 72 hours. Failure to report may result in appropriate disciplinary action, including termination of employment 12

  13. FORTVALLEYSTATE University Vehicles An analysis of the accidents in state of Georgia vehicles showed an alarming number of fender benders due to sloppy driving.  13

  14. FORTVALLEYSTATE University Vehicles All Vehicles must be clearly marked (no faded decals) Only state employees (does not include students) may operate a vehicle Must be at least 21 years of age to operate an FVSU vehicle 14

  15. FORTVALLEYSTATE University Vehicles Contractors are not authorized to drive state vehicles except when specifically authorized by state law. Golf carts are not considers vehicles Utility vehicles that can exceed 15 mph are (gas card?) 15

  16. FORTVALLEYSTATE University Vehicles All drivers must undergo a driver’s license check every 12 months. 100% drivers’ license checks will be done by December 31, 2009. Authorized business use: see list Unauthorized business use: See list 16

  17. FVSU Defibrillator Program Grab N Run Wall Cabinet With Alarm Wall Mounting Bracket Soft Carrying Case

  18. FORTVALLEYSTATE University ADP 17

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  20. FORTVALLEYSTATE University ADP 25

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  22. FORTVALLEYSTATE University ADP Electronic hiring process will begin in January 2010 using ADP. College work study Student Assistants Graduate Students April/May 2010 Summer Faculty Temporary Summer Employees July 2010 All remaining hiring processes 20

  23. FORTVALLEYSTATE University ADP Electronic hiring process will begin in January 2010 using ADP. December Test Departments Head Start OIT (Student Technology) Wild Cat Commons 21

  24. FORTVALLEYSTATE University ADP Work Flow Hiring/Terminations College Work Study Students Financial Aid HR/Payroll Student Assistants Department Financial Aid Registrar’s Office External Affairs HR 22

  25. FORTVALLEYSTATE University ADP Work Flow Hiring/Terminations Graduate Assistants Department (Dr. Holloway) Financial Aid Registrar’s Office External Affairs HR 23

  26. FORTVALLEYSTATE University ADP Work Flow Hiring/Terminations Regular/Temporary Employees Department Divisional VP Budget HR 24

  27. FORTVALLEYSTATE University ADP Work Flow Hiring/Terminations Grant Funded Regular/Temporary Employees Department External Affairs Divisional VP Budget HR 25

  28. FORTVALLEYSTATE University ADP 17

  29. Janie Carter-Jackson Barbara Humphries Johnny Nimes Sam Ellison Donovan Coley Brenda Jones Ken Morgan Dr. Melody Carter Arletha Williams Donald Moore Michael Ort You Pettigrew Center Budget1 Budget2 Financial Aid1 Financial Aid 2 Admissions Environmental Campus Police External Affairs External Affairs2 Campus Events Cintas Supporting Role Supporting Role The Cast and Crew This has been a production of Dr. Dwayne M. Crew Business & Finance at The Fort Valley State University

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