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Release 12.1 Overview

Release 12.1 Overview. New and Changed Features in Oracle Release 12.1. Release 12.1 Overview. New and Changed Features for Procurement in Oracle Release 12.1. 2. R12.1 Procure to Pay Enhancements. Procurement Buyer Workbench Spend Classification Analytics Dashboards

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Release 12.1 Overview

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  1. Release 12.1 Overview New and Changed Features in Oracle Release 12.1

  2. Release 12.1 Overview New and Changed Features for Procurement in Oracle Release 12.1 2

  3. R12.1 Procure to Pay Enhancements • Procurement • Buyer Workbench • Spend Classification • Analytics Dashboards • Two Stage RFP Evaluation • Award-based Cost Factors • Mass Close of PO Documents • Payables • Supplier – Trading Community Architecture (TCA) • Payment Manager • ACH Formats • iExpenses

  4. Purchasing - Buyer Workbench

  5. Purchasing - Orders

  6. Purchasing - Agreements

  7. Purchasing - Deliverables

  8. Purchasing - Negotiations

  9. Sourcing - Intelligence

  10. Sourcing - Administration

  11. Release 12.1 Overview New and Changed Features for Accounts Payable in Oracle Release 12.1

  12. Supplier (TCA)

  13. Payment Manager

  14. ACH Formats

  15. iExpenses

  16. Release 12.1 Overview New and Changed Features for Grants Accounting in Oracle Release 12.1

  17. Grants Accounting Deltas • Oracle Payables • Payables and Oracle Grants Accounting Reconciliation • New supplier cost adjustment report • Invoice Workbench drilldown to the Project Expenditure • Capture and transfer additional information to and from Projects • Payments, instead of invoices, are interfaced from Payables to Project Costing. • Allows reconciliation of cost in Projects with costs recognized in GL. • Removal of Supplier Cost Adjustment Restrictions • Adjustment Accounting entries interfaced to Oracle General Ledger by from Projects

  18. Grants Accounting Deltas Sub Ledger Accounting Code the same transaction to different ledger books More journal detail (header & line) Multi-Org Access Control (MOAC) Access, process, and report across OU’s with a single responsibility

  19. Grants Accounting • Functionality not Currently Leveraged • Interface to Fixed Assets • Interface Supplier Invoices from Payables • Cost-based billing to reduce manual Events • Improve Reporting Formatting Capabilities • Convert select Grants inquiries to BI Publisher • User-friendly, pre-formatted • Resolve interface issues with Payables API

  20. Grants Accounting • Award Budgeting Enhancements • Increased budget flexibility • Automatic summarization of budgets in Project Status Inquiry • Additional sorting options • Award Status Inquiry Enhancements • New views by various budget periods • Additional parameters for expenditure and commitment inquiries • Increased Processes for Encumbrance Funds Check

  21. Release 12.1 Overview New and Changed Features for Budgeting in Oracle Release 12.1

  22. Typical Budget Processes Are Inefficient • Time – takes too long, results obsolete/stale • Quality – too many input variables • Cost – many wasted resources, dubious benefits • Flexibility – lack of responsiveness to changes Senior Management FP&A Group Dept B Dept C

  23. Oracle Hyperion Planning Shortens Planning Cycles and Improves Business Predictability • Powerful workflow and process management • Intuitive interface • Robust data integration • Leverages Essbase – powerful reporting and analysis • Scalable web infrastructure • Special-purpose planning modules for fast deployment

  24. Hyperion Essbase • Developed by Arbor Software – 1991 • Essbase: • Extended Spreadsheet Server Database • Heritage: • Spreadsheets • Financial modeling tools “Speed of Thought” response

  25. Hyperion Planning: Out-of-the-box ModulesWorkforce, CapEx, Allocations • Workforce Planning • Special-purpose planning module that makes headcount, salary and compensation planning fast and efficient across the enterprise. • Designed with pre-built functionality and best practices that are ready to use right out of the box • Includes predefined data forms, accounts, calculations, menus, and Smart lists. • CapEx Planning • Specialized planning module that automates the planning of capital assets and capital asset related expenses, such as depreciation, maintenance and insurance. • Capital Expense Planning includes pre-built functionality and best practices that easily plan for all your capital expenses. • Includes predefined data forms, accounts, calculations, menus, and Smart lists

  26. Drill-through to General LedgerInsight into Action in a Single System Hyperion Financial ManagementHyperion Planning Oracle Oracle Account Analysis and Drill-Down for both Actual and Budget

  27. Excel Financial Reporting Other MS Office Dashboards Webform Interaction Options for Planning Workspace Hyperion Planning

  28. Release 12.1 Overview New and Changed Features for Human Capital in Oracle Release 12.1

  29. R12.1 Content by Focus Area • Core Human Resources • Self Service Human Resources • Advanced Benefits • Performance Management • Compensation Workbench • iRecruitment • Time & Labor • Payroll

  30. R12.1 Core Human Resources • Legislative updates for reporting • Ethnic categories • Statutory changes • Comply with Social Security Administration changes • Delete “Pending for Approval” Transactions • Initiator may delete transactions prior to final approval • Enhanced Change Pay Rate Functionality • Allow multiple pay actions as part of one transaction • Propose/Update/Delete future base salary changes • Support Salary Basis change 30

  31. R12.1 Advanced Benefits • Reopen Scheduled Life Events process • Reopen distinctive number of life events as a batch • Extend enrollment window after reopening processed events • Manage Open Enrollment Process • Modify Enrollment Period End Date • Modify Processing End Date • Modify Default Enrollment Date • Provide “Number of Days” Extension • Additional Input Parameter – Fast Formula • Person_ID can now be passed as input value in fast formulas

  32. R12.1 Performance Management • Manage Offline Appraisals • Download in-progress appraisals • Update, in Excel format, without connecting to application • Upload updated appraisal to application • Maintain Succession Plans function • Supports Web ADI spreadsheet to retrieve and update succession information • Delivered in Manager Self-Service

  33. R12.1 Compensation Workbench • View All employees as CWB Administrator • Compensation Detail Report enhancements • Employee information grouped by tabs • Plan selection page and parameters replaced by filters • Able to check Do not restrict by Hierarchy • Salary statistics tab – downloadable to spreadsheet • Responsibility based access for Administrators • “Super Administrator” able to map responsibilities of other administrators to plans they are allowed to access

  34. R12.1 Compensation Workbench • Person Selection Rule on Post Process • Parameter of Person Selection Rule has been added to Compensation Workbench Post Process • Perform Dynamic Calculations in Multiple Columns • Define dynamic calculations on worksheet amount rates, separately from custom columns • Define conditions and condition results using column names • Define custom errors and warnings based on requirements

  35. R12.1 iRecruitment • iRecruitment Create Enrollment Process • Automatically enroll New Hires in compensation plans included in their offer letter • Process creates enrollment records for the employee for plans associated with an offer

  36. R12.1 Time & Labor (OTL) • Automatic Days-to-Hours Conversion • Users can now enter Hours and Days within a single timecard • System converts Days into Hours for Oracle Projects. • Mixed Format Entries • Allows user to enter mixed format for certain time elements based on certain conditions • Example: “Regular” could be start and end, such as 09:00-12:00; Lunch could be entered as number of hours, such as 2 – in the same timecard

  37. R12.1 Human Resources Benefits • Performance management can help the organization identify systemic performance problems, identify training needs, and save money for the organization. • Compensation Workbench will help the organization identify compensation distribution patterns that may not be consistent with organizational goals and will help assure compensation dollars are spent in the most effective manner. • Allocated checklists help the organization save money by putting critical steps into defined tasks list so that work is not overlooked. • New reporting capabilities will help HR become an important strategic partner in the organization by providing key analysis about the organization’s Human capital ROI. 37 37

  38. Performance Management and Incentive Compensation Defining the Program

  39. Performance Management and Incentive Compensation Defining Individual Components

  40. Performance Management and Incentive Compensation Link to Other Documents

  41. Release 12.1.1 Overview Upgrade Considerations

  42. 12.1.1 Base Technology • Oracle RDBMS 11g 11.1.0.7 • The Database • Oracle Application Server 10gAS 10.1.2.3 • Forms and Reports Services • Oracle Application Server 10gAS 10.1.3.4 • Web and Java Services From: Oracle Applications Concepts Release 12.1 Part No. E12841-02

  43. E-Business Tech Stack Version Changes • All EBS Versions above are certified on 11gR1 • Discoverer is 10gAS 10.1.2.3 • Still requires stand-alone install of 10gAS • Similar for Portal, SSO, OID, BPEL • See note 373634.1

  44. Several R12 Technical Differences… • Client JVM for Forms Applet • No longer use Oracle Jinitiator now use Sun J2SE • $INST_TOP • Centralizes logs, configurations, scripts • Most tools are pretty familiar…. • adpatch, RapidClone, OAM, adadmin– no major changes • Upgrade by Request • Reduce Upgrade Downtime– Fin, CRM, PO, PA, SCM • No more auto-upgrade • Upgrade processes are consolidated into upgrade driver • R12.1.1 can run on 10gR2 or 11gR1 • Upgrade can be performed using either

  45. A Few Requirements for Upgrade • Directly upgradable versions of E-Business to 12.1.1 • 11.5.9, or 11.5.10 • <11.5.9 must first upgrade to 11.5.10.2 • Disk Space • Technology sizes slightly larger than 11i • Apps tier technology stacks require about 35GB • Data growth size • Estimate ~10% see note 399362.1 • Server Specifications • Consider many of the same metrics • Modules used – Heavy (PAY/PA), medium (AR/PO), light (GL,CE) • User counts – Web only, forms based • Concurrent processing – Usage and timing • Other applications… • Most vendors have EBS sizing calculations

  46. Basic 11i to R12.1 Upgrade Overview • Stage Media • Install R12.1.1 Technology • Backup • Preparatory Scripts 11i and R12.1.1 • Upgrade Database to at least 10gR2 • Upgrade Apps to 12.1.1 • Patch to latest levels • Post Upgrade Scripts • Migrate Customizations • Cleanup • Backup • Testing • Go-live! • Post Upgrade Support

  47. <11.5.7 to 12.0.6/11g Upgrade Process

  48. Considerations for an Upgrade • Planning for time requirement • Allocate plenty of time especially to the first run • Consider how many iterations will be needed • Count on at least three • How to reduce downtime? • Upgrade database ahead of time • Partial business data upgrade • Fully pre-build technical Production R12.1.1 environment

  49. Considerations for an Upgrade • Hardware and environment • New hardware requirements • Can existing hardware be utilized? • Will we have space and processing? • Need at least two existing 11i systems + R12 • Run (at least) one iteration on Prod like hardware • Useful tools • Maintenance Wizard • A very useful tool • Search Metalink using upgrade driver name • Good source for issues others are seeing • 12.0- u4440000.drv, 12.0.4- u6394500.drv, 12.1.1- u6678700.drv

  50. Good R12.1 Information Sources • Overall Planning and Documentation • Note 790942.1: Oracle Applications Documentation Resources • Note 580299.1: Best Practices for Adopting R12 • http://blogs.oracle.com/stevenChan/2008/04/five_key_resources_for_upgrading_to_ebusiness_suit.html • Technology • Note 380482.1: Technology Stack Documentation Roadmap • Note 403537.1: Best Practices for Securing R12 • Sizing • Note 399362.1 :Oracle Applications Upgrade Sizing and Best Practices • http://www.oracle.com/technology/products/applications/sizing/Sizing_EBS_LongVersion.ppt • http://blogs.oracle.com/stevenChan/2008/12/whitepaper_options_for_reducing_ebs_database_size.html

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