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Formative Evaluation of the JISC SWaNI Programme Interim Report

Formative Evaluation of the JISC SWaNI Programme Interim Report. Veronica Adamson Jane Plenderleith Glenaffric Ltd. Main Purpose.

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Formative Evaluation of the JISC SWaNI Programme Interim Report

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  1. Formative Evaluation of the JISC SWaNI ProgrammeInterim Report Veronica Adamson Jane Plenderleith Glenaffric Ltd

  2. Main Purpose To contribute to the overall achievement of the programme which will maximise the long-term benefits to the sector and provide synergy with the MLE for Lifelong Learning Programme (01-01)

  3. Objectives • To identify the project management activities and systems that are most effective in achieving project objectives • To explore factors influencing effective relationships with vendors and how these relationships may be sustained • To explore the models of consortium working used in the projects and evaluate their effectiveness • To identify and explore the organisational factors that are influential in determining the impact of project deliverables • To identify the aspects of programme management that most contribute to project activities • To investigate the overall impact and potential benefits of the SWaNI programme • To explore the extent to which cultural differences influence the achievements of the SWaNI programme • To establish the lessons that can be learned from the SWaNI programme with relevance to the MLEs for Lifelong Learning Programme and for future interoperability initiatives • To suggest themes, indicators and methods that may inform the summative evaluation of the SWaNI programme

  4. The Process • Consultation with Project Managers (telephone interviews) • Attend SWaNI meetings • Identify initial issues of interest • History of the future exercise • Engage with MLE Evaluation Team (01-01) • Audioconference • Belfast Meeting • Documentary analysis • Interview/visit summary transcripts • Project reports etc • Related programme reports and studies • Visit projects • Other interviews - vendors, agencies etc

  5. Key Respondents A SWaNI programme manager, project leaders, project partners and other project workers B Lead institution senior manager ideally with a strategic role in the provision of information systems, support and management within their institution C Administrative staff who may be involved with the newly interoperable systems within their institution D Academic staff who may be involved with the newly interoperable systems within their institution E Vendors of the interoperability system technologies F Agencies with an over-arching role (CETIS, RSCs)

  6. Project Management • Hit the ground running • Scope/Capacity/Naivety • Project management toolkit • Buy-in versus nurture

  7. Vendor Relationships • Cardiff Meeting • Drivers • Right People

  8. Consortium Working • Models • Subgroup of larger consortium • Chums • Formal agreements

  9. Organisational Factors • The big ideas and plans versus reality • Academic staff and VLEs • Reasonable expectations

  10. Programme Management • Support • Waiting to be told • Reassurance - getting it right • Communication • Dissemination

  11. Impact and Benefits • Sector • Institutional • Individual • Project staff • College staff • Learners

  12. Cultural Differences • FE/HE • Timing and national differences • Scotland ahead? • Northern Ireland SIS • Wales LLWR

  13. Cardiff Exercise • History of the Future • What was done • Why it was important • Own role • Feedback • Think about other perspectives • Self-evaluation • Relief at consistency, surprise at differences

  14. Formative Evaluation • Stop, think and reflect • Feedback • Bringing people on board • Other perspectives • Sharing experience • Losing Fred

  15. Summative Evaluation Themes • The extent to which SWaNI has built on the English interoperability pilots • The bidding and selection process, programme timing and timescales • Process or product • Organisational drivers, strategies and change management • Programme management • Effectiveness and interactions of support agencies • Value for money and long term benefits • The formative evaluation process

  16. Valuing projects • Valuation - putting a value on something • We have done this and it is worth … • Evaluation - bringing the value out of something • We have done this in this wayand we learned …and when we do it again …

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