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Lesson 7: Creating and Editing Business Letters

Lesson 7: Creating and Editing Business Letters. Learning Objectives. After studying this lesson, you will be able to: Type a professional business letter Save a document Select and edit text Use the AutoCorrect feature Set AutoFormat as You Type options Copy and move text

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Lesson 7: Creating and Editing Business Letters

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  1. Lesson 7: Creating and Editing Business Letters

  2. Learning Objectives • After studying this lesson, you will be able to: • Type a professional business letter • Save a document • Select and edit text • Use the AutoCorrect feature • Set AutoFormat as You Type options • Copy and move text • Set Page Layout options • Preview a document

  3. Typical Business Letter Styles • Block Style • Modified Block Style – Standard Format • Modified Block Style – Indented Paragraphs

  4. Block Style Date line Inside address Salutation Body Signature Initials Enclosures

  5. Modified Block Style-Standard Format Date, close and signature begin at the 3½ inch mark Other lines begin at the left margin

  6. Modified Block Style-Indented Paragraphs First lines of the body paragraphs are indented ½ inch

  7. Inserting Text • AutoComplete • Recognizes names, dates • Using the [Enter] Key • New paragraph or blank line • Word Wrap • Makes formatting consistent when text is added or removed

  8. Showing Formatting Marks Show/Hide to see paragraph markers [Enter] inserts a paragraph symbol in the document

  9. Spacing in Letters • Different styles use different spacing • Apply spacing changes with the Line Spacing button

  10. Creating an Envelope Word recognizes the delivery address Print separate envelope or add to document top Return address Envelope size and more options are available

  11. Saving Your Work • The Save Command • Save button • [Ctrl]+[S] • Save vs. Save As • Save As allows new versions and locations • Save As allows different formats • .docx format • Different format from Word 2003 and earlier

  12. Selecting Text • Mouse • Double-click to select a word • Hold down the left button and drag to select a block • [Ctrl]+click to select a sentence • Keyboard • Navigate with arrow keys • Hold [Shift] to select blocks • [Ctrl]+[A] to select all

  13. Editing Text • Inserting and Deleting • [Backspace] and [Delete] to remove text • [Backspace] deletes left • [Delete] removes right characters • Undo and Redo • Undo or [Ctrl]+[Z] reverses your last action • Redo undoes an undo!

  14. Working with AutoCorrect • Corrects common spelling errors • AutoCorrect Options • Setting Options • File tab > Backstage View > Options

  15. AutoFormat as You Type Options • Found in the AutoCorrect dialog box • Place checkmarks to set your options

  16. Copying and Moving Text • Commands on the Ribbon • Cut, Copy, and Paste • [Ctrl]+[X], [Ctrl]+[C], [Ctrl]+[V] • Clipboard Number of items Clear Clipboard Paste all at once Paste one item

  17. Switching Between Documents • Viewing open documents on the Windows Taskbar • Active document is lighter • Hover for a preview (Win 7/Vista only)

  18. Using Page Layout Options • Margins • Set for entire document or a selection • Orientation • Vertical (portrait) or landscape (horizontal) • Paper size • Letter, legal, or custom

  19. Combined Print and Print Preview • Print & Print Preview combined in Word 2010 • File tab > Print • Print options • Layout options Note! You can no longer edit while previewing.

  20. Lesson 7: Creating and Editing Business Letters

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