1 / 37

Spring 2013 Academic Policy Workshop: New Topic Focus

Join us for a comprehensive workshop on Academic Programs and Related Policies. We will discuss Reach Higher, Accreditation, Admission, and Student Related Policies. Get clarity on new policies, changes, and areas of concern.

oyoung
Download Presentation

Spring 2013 Academic Policy Workshop: New Topic Focus

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Spring 2013 Academic Policy Workshop • New Topic Focus • Academic Programs and Related Policies • Reach Higher • Accreditation, Admission, and Student Related Policies • Final Questions and Wrap Up

  2. New Topic Focus • Shorter, sweeter academic policy webinar reviewing only: • New policies • Changes to policy during the past year • Policies needing some clarification

  3. Proposed Fall 2013 Policy Workshops • A comprehensive Policy Workshop for new COI members in the Fall • A comprehensive Policy Workshop for Registrars in the Fall • Smaller workshops after select COI meetings to target specific, requested areas of concern

  4. Proposed Fall 2013 Policy Workshops • Proposed Fall 2013 workshops will be in person • All staff who deal with OSRHE academic policy are welcome • Location of comprehensive COI and Registrar policy workshops to be determined

  5. Workshop Materials • PowerPoint Presentation • Who Can Help Directory • Academic/College Programs Staff Directory • Academic/College Programs Staff Photo Directory • Fall meeting dates for the State Regents, COI, and CEP • Chapter 3 of Policy Manual • Academic Affairs Procedures Handbook • EVALUATION

  6. State Regents’ Meetings Fall 2013 • Thursday, September 5, 2013 • Internal Deadline: August 14 • Due date for submittal of requests: July 29 • Thursday, October 24, 2013 • Internal Deadline: October 2 • Due date for submittal of requests: September 16 • Thursday, December 5, 2013 • Internal Deadline: November 13 • Due date for submittal of requests: October 28

  7. COI Meetings Fall 2013 • September • Committee Meetings: Wednesday, September 11 • COI Meeting: Thursday, September 12 • October • Committee Meetings: Wednesday, October 9 • COI Meeting: Thursday, October 10 • November • Committee Meetings: Wednesday, November 13 • COI Meeting: Thursday, November 14 • December • Committee Meetings: Wednesday, December 11 • COI Meeting: Thursday, September 12 • December meeting will be a video conference

  8. Fall 2013 CEP Meeting Date and Location • 8,000+ courses/40+ disciplines included in 2013-14 CEP document • Meeting date: September 19, 2013 • Meeting location: • Nigh University Center • University of Central Oklahoma

  9. Fall 2013 CEP Meeting Disciplines • Art • Ecology/Environmental Sciences • Engineering • Engineering Technology • Physics • Sociology • Statistics • Theatre

  10. Academic Programs Ms. Stephanie Beauchamp Ms. Sheila Smith

  11. Overview • Forms • New Program Proposal • Modifications • Low Productivity

  12. Current Forms • Using current forms will reduce the need for questions • Current forms can be located at http://www.okhighered.org/admin-fac/academic-forms/ • All forms have been revised in either 2012 or 2013

  13. Letters of Intent • Name of program • Where it will be delivered • How it will be delivered (traditional and/or electronic)

  14. New Program Proposal • Be specific with student and employer demand • Final approval criteria comes from same academic year • Funding and Expenses • Existing State Resources • Tuition • Staff • Faculty • Explanation

  15. Program Modifications • Substantive vs Non-substantive • Substantive = changes in what student does to graduate • Non-substantive = changes in choices students have to meet degree requirements • Clear indication of new and deleted courses • Reallocation of funds for deleted programs and options

  16. Low Productivity • Programs reviewed in 2012 were granted exceptions • New programs in post audit • Liberal Arts and Sciences programs supporting the general education component • Offline programs (suspended or scheduled for deletion) • Restructured programs expected to meet productivity within a specified time period • Special purpose programs designed for specific need (wind energy, Native American, women’s studies, Tinker programs, etc.) • Data discrepancies that can be factually corrected • No cost/justifiable cost programs • 2013 list

  17. Helpful Information • CIP Code Updates (2010 version) • http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55 • Program Forms • http://www.okhighered.org/admin-fac/academic-forms/ • Use current 2013-2014 forms • Program Demand Resources • http://www.oesc.ok.gov/ • Official Copy Sent From President to Chancellor • E-mail copies to Stephanie (these are not official submissions, but we can start a preliminary review from them while awaiting the official submission) • Internal deadlines for State Regents’ agenda are 4-6 weeks prior to actual meeting

  18. Questions

  19. Program Update for COI Policy Workshop June 13, 2013

  20. The Reach Higher initiative provides adult degree completion programs in flexible, non-traditional formats. • Bachelor of Science in Organizational Leadership • Associate in Arts in Enterprise Development • Associate in Science in Enterprise Development • Available at nine universities and 14 community colleges and technical branches across the state.

  21. REACH HIGHER Two-Year Expansion An opportunity for additional existing programs at two-year institutions to be considered for “Reach Higher Endorsement.” The expansion broadens the program to include the associate in applied science degree programs and the transfer degree programs which are offered in a non-traditional format, which could be online, flexible scheduling, or other means of providing quality instruction to the adult learner.

  22. REACH HIGHER Two-Year Expansion The Reach Higher Endorsement Request Form will be submitted to the Council on Instruction’s 2-Year Council. Upon approval, the Council on Instruction’s 2-Year Council will forward the endorsed program to the Two-Year Reach Higher Council to be included in promotional and other events associated with Reach Higher.

  23. REACH HIGHER Two-Year Expansion The Two-Year Reach Higher Council will also discuss implementation and tracking of the programs on the individual campuses. The Two-Year Reach Higher Council is composed of Reach Higher Coordinators from each of the participating two-year institutions. Endorsed programs will be included in a state-wide marketing plan which includes the Reach Higher website and other marketing materials.

  24. To request copies of the two-year expansion proposal or submission forms, contact Sheila Smith, Reach Higher Administrator shsmith@osrhe.edu

  25. Mr. Jose Dela CruzCoordinator of Academic Affairs Projects Accreditation, Admission and Student Related Policies

  26. Federal Program Integrity Rules: State Authorization • On October 29, 2010, the United States Department of Education (USDE) released “program integrity” regulations. These regulations set requirements for states to monitor and enforce statues and policy in their states in various areas including: • Distance education (including correspondence study and online learning); • state-by-state inventory; and • State Complaint Procedure.

  27. Federal Program Integrity Rules: State Authorization • On June 5, 2012, the U.S. Court of Appeals agreed with a lower court ruling to ‘vacate’ the distance education portion (§600.9c) of the USDE’s ‘state authorization’ regulation. • It is important to note that this ruling is for 34 CFR 600.9(c) only and the USDE’s ability to enforce the regulation. This outcome has no impact on the regulations of each state. Those regulations remain in effect and the states still expect you to follow their laws. That is, Oklahoma systems of higher education are expected to follow state requirements for authorization to delivery distance education to students within their boundaries. At least for the time being, there is no risk of federal enforcement of state requirements.

  28. Federal Program Integrity Rules: State Authorization • State Complaint Procedures: • Institutions must provide a process for current and prospective students to file third-party complaints with the accrediting agency and the state agency charged with oversight of institutions operating in the state. • OSRHE process: • Students file complaint with the OSRHE office by completing an online form that is automatically submitted to academic affairs. • OSRHE staff remains in contact with student until it is determined that complaint/issues is resolved or adequately addressed. • OSRHE office serves as mediator between student and institution and allows institution opportunity to address student complaint. NOTE: The State Regents’ Institutional Accreditation policy has been revised to include language pertaining to the student complaint process.

  29. Summary of Amended Changes: The changes align policy with the provisions of Oklahoma § Title 70, O.S., Section 3242 (2007) by: Deleting “unless residency has been established in another state” and “in-state status” and adds “resident tuition” in policy section 3.17.3.E to align with provisions of statute. Regarding section 3.17.6 pertaining to undocumented students, the changes delete the use of “in-state status” and adds the use of “resident tuition” to align with provisions of statute. Policy Revision 3.17 In-State/Out-of-State Status of Enrolled Students NOTE: These changes are pending State Regents’ approval at their June 27, 2013 meeting

  30. Policy Revisions 3.25 Professional Programs – incorporated OUHSC’s Doctor of Science in Rehabilitation Science, Doctor of Nursing Practice, Doctor of Audiology, and Doctor of Public Health and LU’s Doctor of Physical Therapy 3.26 Ardmore Higher Education Program (AHEP) –Legislation was passed in Spring 2012 to change the name of the Ardmore Higher Education Center to the University Center of Southern Oklahoma (UCSO). The following policies were changed to reflect the AHEP name change to UCSO: 3.2 - Functions of Public Institutions 3.8 - Approval of Changes in Academic Structure and Nomenclature 3.16 - Electronically Delivered and Traditional Off-Campus Courses and Programs 3.26 - Ardmore Higher Education Program

  31. Electronically Delivered and Traditional Off-Campus Courses and Programs The purpose of this policy is to establish standards and procedures for offering electronic media and applies to courses and programs delivered both within and outside of the state by Oklahoma state system institutions. • Electronic media is defined as courses and programs offered through videotape, CD ROM, telecourse, web-based (i.e., online), interactive television, or other digital methodologies. • An online program is defined as: • 100 percent of the courses for the major is offered through online delivery; or • Major is defined as courses in the discipline of the student’s declared major, excluding support, general education, and elective courses. • The program is advertised as available through online delivery.

  32. Electronically Delivered and Traditional Off-Campus Courses and Programs • Academic Standards • The expectation is that there is no difference in the academic quality, academic standards including admission and retention standards, and student evaluation standards for courses and programs regardless of delivery method. • All State Regents’ and institutional policies, standards, and guidelines for on-campus instruction apply to electronic and traditional off-campus instruction.

  33. Electronically Delivered and Traditional Off-Campus Courses and Programs • Electronic media and traditional off-campus courses and programs must address the following academic standards [3.16.5]: • Faculty Qualifications • Faculty/Student Interaction • Academic Integrity • Student Confidentiality • Advertising • Learning Resources • Academic Calendar Requirements • Admission, Retention, and Assessment • Student Services • Technical Support System • Equipment and Software/Tools

  34. Electronically Delivered and Traditional Off-Campus Courses and Programs • Academic Calendar Requirements [3.16.5.G]: • The standards observed relating to the number of course meetings and total time spent in the course or in satisfying the course requirements shall be comparable to those observed on the main campus [refer to 3.18 Academic Calendars policy for guidance]. • An exception to course meeting time is allowed as defined in the Competency-Based Learning (CBL) section in the State Regents’ Academic Calendars policy. • Institutions utilizing this exception must have documented and validated methods for students to demonstrate competencies, student assessment, and awarding academic credit as required by the CBL section. NOTE: Must have CBL approved and on file with the OSRHE.

  35. Questions?

More Related