INTRODUCING WP1: COORDINATION & MANAGMENT ACTIVITIES

1. INTRODUCING WP1: COORDINATION & MANAGMENT ACTIVITIES Giovanni Guaraldi CUSCOS - University of Modena and Reggio Emilia

2. WP1 Objectives • Ob1.1. Monitoring and handling of the cost and budget situation and provide an early-warnings system. • Ob1.2. Information distribution: keep partners, and the ACP Secretariat, fully informed about the project status. • Ob1.3. Scientific and co-ordination issues, the work planning (adjustments) and all other issues which are important and relevant to the partners to achieve transparency, synergy and interaction of the consortium.

3. Tasks T1.1 Project management T1.2 Kick-off meeting (Malawi) T1.3 Second meeting of the project (Namibia) T1.4 Final meeting of the project (Dar es Salaam) WP5 . T5.3 Training session on fund raising (Brussels)

4. WP 1. Management and Coordination of the project Kick-Off meeting - Lilongwe

5. kick-off meeting The kick-off meeting will be dedicated to • definition of managerial aspects of the project • setting-up of Scientific committee of the project - able to validate the results of each WP taking into consideration results of the Quality Control activity (WP6) • Setting-up of Steering Committee - involved in the project management. Each partner will be represented by one person in these committees

6. Discussion points for WP1 • Definition of managerial aspects of the project • Describe human resources that will be employed • Create a Steering and a Scientific Committee • Discuss a communication strategy among partners

7. 1. Definition of managerial aspects of the project 1.0 CoBaSys Tasks 1.1 CoBaSys Risks

8. 1.0 CoBaSys Tasks T.1.1.1 Sharing the detailed project plan on a sub task/partner level including detail budgeting and scheduling for all three years of the projectUNIMORE T.1.1.2 Set-up and maintenence of project documentation archievesUNIMORE T1.1.3 Supervision of progress of the project (specifically the task ,deliverables, milestone, budget) including visits of partner of the individual partner facilitiesUNIMORE T.1.1.3 Preparation, organisation, administration, minutes and follow-up of Steering committee meetingsUNIMORE

9. 1.0 CoBaSys Tasks T1.1.4 Writing and compilation of management summaries on the basis of progress reports including mid-term assessment, task reports, annual reports and final reports.UNIMORE T1.1.5 Monitoring and collection of individual partner administrative documents and statements of expenditures, and transmission to the ACP Secretariat. Keeping track of payments, which are to be made to each partner.UNIMORE T.1.2 Kick Off MeetingUNIMORE T.1.3 Second MeetingUNIMORE T.5.3 UNAMT.1.4 Final MeetingUNIMORE

10. 1.1 CoBaSys Risks Lack of trust of institutional actors from involved countries to cooperate on fighting HIV in the CobaSys Framework Problem caused by burocracy and Institutional administration Some partners of the consortium are not willng to collaborate. Lost or rubery in the Archieves

11. 2. Describe Human ResourcesScientific Resources from CUSCOS Administrative Resources from Research office

12. 3. Create a Steering and a Scientific Committee The kick-off meeting will be dedicated to • setting-up of Scientific committee of the project - able to validate the results of each WP taking into consideration results of the Quality Control activity (WP6) • Setting-up of Steering Committee - involved in the project management. Each partner will be represented by one person in these committees Our proposal is that all the Reppresnetative person of the partners here present will be members of both Scientific and Steering Committee. Moreover we suggest to include in the Scientific Committee higly qualified Scientific supervisor able to provide an external review of scientific content produced by coBaSys

13. 4. Communication strategy among partners • Needs to be improuved • CoBaSys Web Site will give technical support (Wiki model) • WP forum • Task forum • Document sharing CUSCOS ACP Partners Administrative Office -UNIMORE