Sympa Mailing List Server

1. Sympa Mailing List Server • New features in Sympa • New Web interface • Approving posts (in Moderation) • Web Archive and Posted Files • Membership management • Controlling access with Scenari • Creating a list • Defining membership • Customising notifications • S/MIME (and other cool features) • Questions!

2. Sympa Mailing List ServerNew features in Sympa • Self-service list request, creation, management, etc • Virtual list domains with different rules, interface, etc • High level of control over posting and subscription rules • LDAP, SQL and HTTP integration • S/MIME authentication support • Shibboleth/LDAP authentication • Consolidated personal subscription management • Personalisation (Mail-Merge) support • Autoprovisioning of lists

3. Sympa Mailing List ServerWhy are we changing? • Efficiency • Bringing all list servers together into a common interface • Roles & Responsibilities project • Bring faculty list servers into common systems • Need new features to provide capabilities required • Improved service • Self-provisioning capabilities • Netaccount Integration = simpler membership management • Stability • New software under active development and support

4. Sympa Mailing List ServerNew Web Interface • One login for all your lists • Shibboleth Integration and single-signon • Creation and configuration of lists • Membership management • Post moderation • Web archive of list postings • Vacation controls • Personal preferences

7. Sympa Mailing List ServerApproving Postings: All things in Moderation Sympa User Moderator User makes post Posting scenario checked If rejected, notify sender If accepted, distribute post If moderated, notify user of moderation, and notify editors of arrival of new post Admin can confirm or reject post by web or by email If rejected, notify sender If accepted, distribute post

8. Sympa Mailing List ServerModerator notification email One new message for list sshi052-test from s.shipway@auckland.ac.nz arrived. 1 messages are awaiting moderation. To view the messages, please click on the following URL: /ticket/ <https://sympa.auckland.ac.nz/sympa/ticket/17053309131637> To distribute the attached message in list sshi052-test: <mailto:sympa@sympa.auckland.ac.nz?subject=DISTRIBUTE%20sshi052-test%20bf95f771ef3cc4c59ddb1d825ba68054> Or send a message to sympa@sympa.auckland.ac.nz with the following subject: DISTRIBUTE sshi052-test bf95f771ef3cc4c59ddb1d825ba68054 To reject it (it will be removed): <mailto:sympa@sympa.auckland.ac.nz?subject=REJECT%20sshi052-test%20bf95f771ef3cc4c59ddb1d825ba68054> Or send a message to sympa@sympa.auckland.ac.nz with the following subject: REJECT sshi052-test bf95f771ef3cc4c59ddb1d825ba68054 The messages moderating documentation: <https://sympa.auckland.ac.nz/sympa/help/admin#moderate>

10. Sympa Mailing List ServerMembership Management Posting • User: • Subscribe, Unsubscribe • Via email or web • May require approval Blacklist User Subscribers • Admin: • Add and remove users • Approve pending • Set blacklists Explicit adds External Sources Admin • Database: • NetAccount groups • LDAP query • Other lists’ members • External files • SQL query Exclusions Database Deliver!

12. Sympa Mailing List ServerWeb Archives and Posted Files • Automatic archive expiry • Restrict archives to members, moderators, or public • Searchable • View chronologically or by thread • Posted files are similar to Web Dropoff • Restrict posted files to members or public • Allow members or only moderators to post files • Currently, only limited disk space is available for files

14. Sympa Mailing List ServerMore Advanced Tasks • Access control • List Creation • List configuration management

15. Sympa Mailing List ServerControlling access with Scenari Specific rules for who can perform a task, and what action should be taken. • Result: • Permit action • Deny action • Require approval • Require further authentication • Require Certificate • Check: • How did the person authenticate? • List owner? • List editor/moderator? • Location (IP Address) • LDAP group membership? • Database lookup • Static list lookup • Other list membership status • List moderator approval (subscription, posting) • Email address confirmation (subscription, posting)

16. Sympa Mailing List ServerCreating Lists • Self-service : Request a list online • Custom virtual domains for groups requiring it • Choose a Template, or copy an existing list • Select list name, description • Make any changes to list configuration • Request any @auckland.ac.nz aliases (Service Desk) • Possibly request approval for list creation (Service Desk)

18. Sympa Mailing List ServerControlling Membership Posting • Who can subscribe? • Who can unsubscribe? • List owners can add people • Link to one or more LDAP groups (e.g. NetAccount) • Link to external Database • Link to external address list via HTTP • Include members from another list • Can allow unsubscription of members retrieved from external sources! Blacklist User Subscribers Explicit adds External Sources Admin Exclusions Database Deliver!

19. Sympa Mailing List ServerCustomising Notifications Sympa Disposition: Editor Subscriber Ask for approval Sent to editor Moderated Confirm your post AuthKey Rejected Rejected Approved Add header and/or footer Deliver

20. Sympa Mailing List ServerS/MIME (and other cool features) • S/MIME Signatures • Only Signed messages will be accepted on the list • Protects list from forged postings on official lists • Does not work with Personalisation feature! • Recipients MUST have S/MIME capable mail reader • Can sign or encrypt list postings before delivery with List key • Possibly more trouble than it is worth! • Personalisation • All postings are merged with member data using TT2 templating • Allows “Dear Sid Bloggs…” message personalisation • Can add any other custom data fields to list membership • Awkward to automatically populate custom fields • Does not work with S/MIME signatures! • Was used to create list owner notification emails

21. Sympa Mailing List ServerIf you want to know more… Questions