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PHCC Annual Budget Preparation Workshop

PHCC Annual Budget Preparation Workshop. March 16, 2010 WC Bldg R Conference Room 9 :00 A.M. W E L C O M E . From Dr. Katherine Johnson, President Pasco Hernando Community College. The State Perspective by Ken Burdzinski. Budget Overview. Budget Reports & Resources.

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PHCC Annual Budget Preparation Workshop

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  1. PHCCAnnual Budget Preparation Workshop March 16, 2010 WC Bldg R Conference Room 9:00 A.M.

  2. W E L C O M E From Dr. Katherine Johnson, President Pasco Hernando Community College

  3. The State Perspective by Ken Burdzinski Budget Overview

  4. Budget Reports & Resources

  5. Budget Status Reports

  6. Budget Process • Budget Requests via SPOL • Budget Decision Makingvia Budget Hearings • Presentation and Approval of Recommended Budget to DBoT • State Budget Approval

  7. Principal Administrators and Budget Supervisors DR. jOHNSON Mr. Burdzinski Paul Wright Jan Cessna Jonathan Myers Brian Horn Vivian Friend Keith Braun John Collins • Arla Altman • Lucy Miller • Michael Malizia • Stephen Schroeder

  8. Principal Administrators and Budget Supervisors Dr. harres Dr. beard Bob Bade Imani Asukile Ron Thiessen Robert Bowman Donna Burdzinski Debra Marvel Rebecca Shanafelt Greg Hlad Sonia Rodriguez Melissa Rushton • Mary Crew • Anne Arto • Debra McGuigan • Bonnie Clark • Sue Matheny • Ray Calvert • Cheryl Sandoe • Jayme Rothberg • Michelle Balon

  9. Principal Administrators and Budget Supervisors Dr. Stovall Dr. Giannet Edwin Goolsby • Jim Thigpen

  10. SPOL= Strategic Planning On Line http://spol.phcc.edu/spolnet/

  11. SPOL Process • Proposed Budgets • Enhanced Budgets • Budget Approvals

  12. SPOL Proposed Budgets • Proposed Budgets, also known as recurring base budgets, are budgets composed of operational expenses or funds needed to maintain the Planning Units programs without any changes or Enhancements”. • The proposed budgets have already been loaded into SPOL. • Principal Administrators and Budget Supervisors may change and reallocate proposed budgets between GL Codes or between accounts that are within their Planning Unit. • Must maintain Budget Control Totals

  13. SPOL Budget Enhancements • Any increases or decreases in the proposed budget amount should be handled as an enhanced budget request (including inflationary costs). • Each enhanced budget request must be attached to a “Objective/Task”.

  14. SPOL Approvals • An E-mail is sent to the Principal Administrators notifying them when they need to review and approve budget requests. • Principal Administrators approve or disapprove requests.

  15. SPOL – Budget Preparation Timeline • 3/22/10 - 4/02/10 Budget Supervisors enter budget requests into SPOL • 4/05/10 - 4/16/10 Principal Administrators approve/disapprove and prioritize requests in SPOL • 4/16/10 Principal Administrators submission of Budget Requests • 4/16/10 “Lockdown” SPOL at 4:30 pm

  16. Budget Timeline After SPOL • 5/12/10 - 5/13/10 Budget Hearings. • 5/17/10 - 5/20/10 Principal Administrators make final decisions on Annual Budget. • 6/15/10 Presentation and Approval of Budget to the District Board of Trustees. • 6/16/10 - 6/30/10 Presentation of Approved Budget to Faculty and Staff. • 6/30/10 Submission of Approved Budget to the Division of Community Colleges.

  17. Budget Office Before SPOL

  18. SPOL Training

  19. Need help? Additional individual or group training upon request. Contact • Brian Horn, ext 3458 • Kyle Kilian, ext 3445

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