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Supply – Transportation Interface by Heidi Daverede

Defense Logistics Agency. Supply – Transportation Interface by Heidi Daverede. Briefing for : Supply PRC October 15, 2008. Background. USTRANSCOM Information Data Flow IPT (July 24-25, 2007) Identified several “air gaps” as systems hand off data to one another Problem:

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Supply – Transportation Interface by Heidi Daverede

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  1. Defense Logistics Agency Supply – Transportation InterfacebyHeidi Daverede Briefingfor: Supply PRC October 15, 2008

  2. Background • USTRANSCOM Information Data Flow IPT (July 24-25, 2007) • Identified several “air gaps” as systems hand off data to one another • Problem: • Manual processing by downstream system • Decrease data quality due to human intervention • Increase processing time due to manual work • Chartered Standard Transportation Interface sub-IPT to document gaps, identify standard transactions and propose “way ahead” • Standard Transportation Interface sub-IPT (August 2007) • Top priority gap: lack of seamless interface between retail supply and transportation systems at origin • Need two-way standard interface for supply receipt and acknowledgement • Pre-position release order (material, disposal, and lateral) data to transportation • Allow for supply follow-up requests and status responses • Allow for cancellation requests and associated acknowledgements • Provide material release acknowledgements to supply • Provide flexible solution set for legacy and DLMS compliant systems • No changes to legacy retail supply systems • Use existing transactions to maximum extent possible

  3. Project Participants

  4. Retail Supply Warehouse (e.g., SBSS, DMLSS) Transportation Docks (e.g., CMOS) Virtual Warehouse

  5. DLMSO Approach • Two-phases: • Phase I: Stock transactions (e.g., DD1348-1A) • Phase II: Non-stock transactions (e.g., DD1149) • Initial focus is on Phase I • Commence Phase II analysis in Fall 2008

  6. Phase I Approach • Identify data requirements • MILSTRIP guidance • Interface agreements (general cargo, ammo, medical) • Identify candidate DLMS EDI/XML • Perform gap analysis • Develop legacy and migration courses of action (COA) • Legacy Transition (MILS-DLMS): Use DAAS to provide interim capability with minimal impact to supply domain • Migration (DLMS-DLMS): Fill gaps via PDC/ADC and implement in Service ERPs and other DLMS-compliant systems

  7. 1.Release Order 940R Material Release/Redistribution Order (W0506=NA/NI) DIC=A4_/A5_/A2_ 2. In-check/Hold Status 945A Material Release Advice (W0611=NO) DIC=AE6 5. Shipment Notification 945A Material Release Confirmation (W0611=NJ) DIC=AR_ Functional CONOPS(Normal Process) Retail Source of Supply AIS Retail TMO AIS Note: This process also applies to disposal transactions with their applicable DLMS qualifiers and DIC codes

  8. 3a. Status Inquiry 940R Material Release Inquiry (W0506=NB) DIC=AF6 3b. Status Response 945A Material Release Advice (W0611=NL) DIC=AE6 Functional CONOPS(Status) Retail Source of Supply AIS Retail TMO AIS Note: This process also applies to disposal transactions with their applicable DLMS qualifiers and DIC codes

  9. 4a. Order Cancellation 940R Material Release Cancellation (W0506=ND) DIC=AC6 4b. Order Cancellation Response 945A Material Release Advice (W0611=NL) DIC=AE6 Functional CONOPS(Cancellations) Retail Source of Supply AIS Retail TMO AIS Note: This process also applies to disposal transactions with their applicable DLMS qualifiers and DIC codes

  10. Retail Source of Supply AIS Retail TMO AIS 1.Release Order 940R Material Release/Redistribution Order (W0506=NA/NI) DIC=A4_/A5_/A2_ 2. In-check/Hold Status 945A Material Release Advice (W0611=NO) DIC=AE6 3a. Status Inquiry 3b. Status Response 940R Material Release Inquiry (W0506=NB) DIC=AF6 945A Material Release Advice (W0611=NL) DIC=AE6 4a. Order Cancellation 4b. Order Cancellation Response 945A Material Release Advice (W0611=NL) DIC=AE6 940R Material Release Cancellation (W0506=ND) DIC=AC6 5. Shipment Notification 945A Material Release Confirmation (W0611=NJ) DIC=AR_ Functional CONOPS(Overall)

  11. DAAS DIC A4_/A5_/A2_ 1. Release Order 940R Retail Source of Supply AIS Retail TMO AIS DIC AE6 2. In-check/Hold Status 945A 940R DIC AF6 3a. Status Inquiry DIC AE6 3b. Status Response 945A DIC AC6 940R 4a. Order Cancellation DIC AE6 4b. Order Cancellation Response 945A DIC AR_ 5. Shipment Notification 945A MILS-DLMS(Legacy Transition) Existing MILS formats Standardized DLMS formats

  12. DAAS 1. Release Order 2. In-check/Hold Status 3a. Status Inquiry 3b. Status Response 4a. Order Cancellation 4b. Order Cancellation Response 5. Shipment Notification DLMS-DLMS(Migration) Standardized DLMS formats 940R 940R Retail Source of Supply AIS Retail TMO AIS 945A 945A 940R 940R 945A 945A 940R 940R 945A 945A 945A 945A

  13. Status • Identify data requirements • Identify candidate DLMS EDI/XML • Perform gap analysis • Develop legacy & migration courses of action (COA) • Deliverable to USTRANSCOM/DTEB (April 2008) • Conduct work group meeting with stakeholders to review analysis • Validate criticality of gaps • Finalize COA • Submit required Proposed DLMS Changes to DLMSO/Supply PRC to fill critical gaps

  14. PDC 324 Highlights • DoD 4000.25-1-M, MILSTRIP, Chapters 2, 3, 4, and selected Appendixes: • Inserted hooks to revised procedures in DOD 4000.25-M, Volume 3, Chapter 2 • Follow-ups (C2.13); Cancellation of Requisitions (C2.17) • Preparing Materiel Release Orders (C3.15); Materiel Release Confirmation (C3.16); Processing Follow-ups (C3.21); Processing Redistribution Orders (C3.23); Supply Source Submission of Single Line Cancellation/Diversion Requests to Storage Activities (C3.33); Storage Activity Processing of Single Line Cancellation/Diversion Requests (C3.34); Directing Materiel to the Defense Reutilization and Marketing Service (C3.39) • Status, General (C4.1) • Appended definition for DIC AE6 to support unsolicited supply status messages (AP2.1) • Established unique distribution code for this interchange (AP2.12) • Appended definition for status code “BA” to support incheck of cargo by transportation (AP2.16) • Inserted footnotes explaining dual use of signal code field triggered by distribution code = “1” (AP3.10) • DoD 4000.25-M, Volume 3, Chapter 2 (NEW) • Retail Supply Activity Procedures; Servicing Transportation Activity Procedures; DAASC Processing Procedures • Data Interchange Procedures • Multi-pack Processing • Assemblage (e.g., Medical) Processing • DS 940R and DS 945A • New DLMS Notes to support this interchange • New qualifiers for the action code segment • New qualifiers for lead document number and AIN for multi-pack and assemblage processing

  15. Questions?

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