1 / 52

NAVY JROTC JOINT AREA 11/AREA13 IN-SERVICE MAY 6 THROUGH MAY 8 2008

NAVY JROTC JOINT AREA 11/AREA13 IN-SERVICE MAY 6 THROUGH MAY 8 2008. DEFENSE FINANCE ACCOUNTING SERVICE WIDE AREA WORKLFLOW (WAWF). NAVY JROTC JOINT AREA 11/AREA13 IN-SERVICE MAY 6 THROUGH MAY 8 2008. Brenda Hinson NETPDTC. WAWF Work…. #&$#*#. SNSI.

palti
Download Presentation

NAVY JROTC JOINT AREA 11/AREA13 IN-SERVICE MAY 6 THROUGH MAY 8 2008

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 DEFENSE FINANCE ACCOUNTING SERVICEWIDE AREA WORKLFLOW (WAWF)

  2. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 Brenda Hinson NETPDTC WAWF Work…. #&$#*# SNSI

  3. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) • What is it? For NJROTC purposes, it replaces the previous 1034 processWhy are we doing it? Because the 1034 process costs DFAS $21.00 per 1034 transaction -vs - WAWF, which costs DFAS $3.00per transaction What in the heck am i supposed to do? File for travel, clothing alterations/ maintenance, and orientation claims using WAWF; - Organization and Clothing purchases will continue to be done through JUMSI have to do what - with what - by when? Working with your School and/or District Financial/accounting offices, firstestablish your WAWF account with NETC through the https://wawf.eb.mil web site, Using your DUNS number and school EIN. Once registered, you can access the WAWF website through NETC’s training.navy.mil web site.Why can’t i just submit a 1034? DFAS is no longer accepting them, and they will be rejected by the Area Managers. Are you kidding me? Nope! It’s here to stay.

  4. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) This brief will cover 1. how to file a claim for your Uniform Maintenance, professional NJ travel or orientation reimbursements; 2. How to track the status of your claim through the “MyInvoice” web site.

  5. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) General Notes on WAWF Submissions:1. You must submit WAWF claims within 10 days of travel; You should file WAWF claims for uniform and orientation purposes within a brief period of time as well 2. Submit receipts for travel, invoices, orientation expenses that you incurred during the present fiscal year. If you submit receipts from a previous fiscal year, your WAWF claim will be declined either by Gloria at NETPDTC or DFAS. Usually Gloria catches these and disapproves them. 3. In order to file any claim in WAWF, you will want to have a scanner. Although a scanner poses additional work or initial cost on the unit’s part compared to a fax machine, it will make processing time for the Area manager, NETPDTC and DFAS go much faster; in turn, you and/or your financial/accounting office will get their (or your) money faster.4. You must forward to the Area Manager All required receipts (for travel), all invoices/contracts for cleaning, hemming, etc, and all invoices for orientation from your school or district transportation office.5. The AM will forward them on to NETPDTC for payment processing through WAWF and DFAS.

  6. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) • General Notes on Scanning Step 1: Ensure that any receipt or invoice you plan on using to make a claim reflects the name, address, phone number, point of contact and amount paid. Step 2: Scan your invoice or receipt and save it preferably as a PDF file on your computer. You can also fax it to the Area manager, however, this increases the AM’s office workload and slows the process down considerably.When scanning your invoices/receipts, select a conventional way to name your files. Examples I use include the letters of my high school and NJ: ExampleFor Clothing: 1st invoice of fiscal year 2008: AVHSNJ_WAWF_CLOTHMAINT_0801For professional NJ Travel: 1st receipt of FY 2008: AVHSNJ_WAWF_TVL_IT_0801 (for it conference) Step 3: At the appropriate time as demonstrated in this brief, attach your scanned PDF receipts to your WAWF claim.Step 4: Save your original receipts in case you are audited in the future.

  7. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) – filing claims Where do I start?This step assumes you have already registered in WAWF through the CCR web site, and have established your process with your School/ District Financial / accounting offices.)Step 1:Sign into the NETC training.navy.mil web site;https://www.training.navy.mil

  8. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 2:Click on the Wide Area Work Flow Homepage;

  9. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 3:Once on the WAWF home page, you must scroll down to see the Logon Icon; SCROLL DOWN

  10. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 4:Click on Logon ;

  11. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 5Click on “OK”;

  12. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 6Click on “OK”; again

  13. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 7sign in:Your WAWF sign-in and Password are created during the self-registration process.If you haven’t registered in WAWF and set up your school/district information, you will not be able to sign in.

  14. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 8Once you have signed in, Click on the Plus “(+)” sign next to Vendor to expand the list:

  15. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 9Click on “Create New document”:

  16. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 10Type in your current year’s contract number and select your Cage Code from the pull down menu; Then click “Continue”Your contract number will be the letter “N”, followed by your UIC, followed by the two numbers of the current fiscal year, followed by the letters “MJRTC”.Ex: N3605A08MJRTC

  17. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 11Click “OK”

  18. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 12Type in the Pay DoDAAC, Then click on “Continue”Note: it will always be “N68566”

  19. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 13Select the “Invoice as 2 - in -1 (Service Only) Then click on the “Continue” radio button after scrolling down to the bottom of the page. To see “Continue”, scroll down

  20. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 14Input the following fields:A. Issue Date (2007/10/01)B. Admin DoDAACArea 11 - N35109 Area 13 - N35111C. Service Acceptor:Area 11 - N35109 Area 13 - N35111D. LPO DoDAAC Always N3560AE. EXT Always JROTCThen click on “Continue”

  21. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 15input the following fields:A. Invoice Number Use the voucher number you have locally created for orientation, personal travel or uniform maintenance claims. Note: this is not the receipt or invoice number you scanned and saved to your computer earlierB. InvoiceDate(2007/05/06 format)or you can simply press the plus sign “+” and the Tab key to enter date automatically.NOTE: DO NOT select the “Create document” button yet.C. Click on “LINE ITEM”

  22. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 16Click on the lower File Folder Icon to create a new contract line item or “CLIN”

  23. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 17Input the following fields:A. Item Number:0001B. Stock Part No:NoneC. Type: Always “SV”:D. Qty Shipped:1E.Unit:EAF. Unit Price: The price of your claimG.Description: Write a brief description of what you are claimingThen scroll down to the bottom and click on:“Save CLIN/SLIN”

  24. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 18A summary of the CLIN (or Contract Line Item Number), will appear on the screen. If you need to make changes, click on the pen icon.If no changes are needed, then click on the “Header” tab.

  25. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 19Once on the Header Tab, scroll to the bottom of the page and click on “Create Document”.

  26. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 20A summary of your invoice will be displayed.Click on the “Misc Info Tab”This is where you will attach your scanned PDF receipts or uniform maintenance invoice/ contract

  27. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 21Click on the File folder icon next to the Pull-Down menu box which will allow you to attach your scanned documents

  28. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 22Click on the browse button to select the scanned receipts, or uniform cleaning invoices saved earlier to your computer.Attach every document you need to support the total expense of your claim.Note: If you forward a receipt for an expense you incurred in the prior fiscal year, it will not be accepted! area manager and/or NETPDTC will reject the claim.

  29. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 23Select each document in turn and click on “Continue”In this example, I have five (5) documents needed to support my travel claim.Therefore, I will select each document in turn. They cannot all be selected at one time. Remember to select only documents which you incurred an expense for in the current fiscal year.

  30. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 24Use the pull-down arrow to Review and ensure you have attached all supporting receipts/ invoices needed to substantiate your claim.Be sure to retain your receipts/ invoices for future audits.Once you have ensured all receipts are attached, then click on the “Header Tab” to review your claim.

  31. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 25Once you have clicked on the “Header Tab” and reviewed your claim, scroll to the bottom of the header page and click on “Submit” button.After submitting, you will receive three (3) email notifications:1. Submitted2. Accepted by the Area manager3. Accepted by NETPDTC.Once your claim has been accepted by NETPDTC, DFAS will usually turn your claim around and deposit monies into your school or district’s bank account.

  32. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 26After submitting your claim, you will receive three (3) email notifications (See examples):1. Submitted2. Accepted by the Area manager3. Accepted by NETPDTC.Once your claim has been accepted by NETPDTC, DFAS will usually turn your claim around within 2 to 5 working days and deposit monies into your school’s or district’s bank account, whichever you set up with DFAS.Note: The following slides will demonstrate how to check the “MyInvoice” link in WAWF to check for status of your claim.

  33. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) how to check the “MyInvoice” link in WAWF to check for status of your claim.

  34. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) – filing claims Before you can use the NETC Training Networkto go to the MyInvoice web site, you must first register with MyInvoice.https://myinvoice.csd.disa.mil/index.htmlFrom this site, select the Instructions button and follow along to register.

  35. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) – filing claims Select the U.S. Vendor button

  36. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) – filing claims After selecting the U.S. Vendor button, you will be presented with a PDF document which guides you through the process.You must have registered in WAWF and received your CAGE Code and DUNS number through the CCR web-site.If you encounter an issue with registration, the following may be of help:ASSISTANCE: For assistance contact the help desk at CCO-MYINVOICEHELP@DFAS.MIL-or call us; we’ll do our best to assist where possible

  37. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) – filing claims Step 1:Once you have registered in MyInvoice, you can proceed directly to MyInvoice via the NETC Training Network.Sign into the NETC training.navy.mil web site;https://www.training.navy.mil

  38. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 2:Click on the Wide Area Work Flow Homepage;

  39. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 3:Scroll down as before to Logon; SCROLL DOWN

  40. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 4:Click on Logon ;

  41. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 5Click on “OK”;

  42. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 6Click on “OK”; again

  43. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 7sign in:Your WAWF sign-in and Password are created during the self-registration process.If you haven’t registered in WAWF and set up your school/district information, you will not be able to sign in.

  44. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 8Instead of clicking on the plus (+) sign next to the “vendor” sign, as you would to create a new claim, scroll all the way to the bottom of the left section SCROLL DOWN

  45. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 8Click on the “Pay Status (myInvoice – External Link) “You will be directed to an external secure site, which will require you to sign in

  46. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 9Input your User ID and PIN which you created when you registered with the MyInvoice web site. then click on “Submit”.

  47. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 10Click on the “Status and Date” radio button and click on “Submit”

  48. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 11Select your CAGE Code and then click on the top arrow to move your CAGE Code from the “CAGE” column over to the “Report List” Column

  49. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 12Once you have moved your CAGE Code to the “Reports List” Column, click on the “Detailed Report” button at the bottom

  50. NAVY JROTCJOINT AREA 11/AREA13 IN-SERVICEMAY 6 THROUGH MAY 8 2008 WIDE AREA WORKLFLOW (WAWF) Step 13Print off your Report and deliver to your school or district financial or accounting office to demonstrate proof of payment .Request your travel reimbursement if you do not receive advance payment.see next slide

More Related