Role of Management and Technical C oordination

1. Role of Management and Technical Coordination Lucio Rossi HL-LHC Project Coordinator CERN HiLumi/LARP collaboration Meeting 17 November 2011

2. WP-1 Project Management & Technical Coordination 1.1. Management & Communication 1.2. Parameters, Layout, Integration, Baseline 1.3. Technical Coordination & Quality Assurance 1.4. Safety & Integrity 1.5. Dissemination & Outreach L.Rossi-Mngm&TC@HiLumi 17Nov2011

3. 1.1 MNGT & Communication • Form and coordinate various bodies • CB - Collaboration Board: 1 person/Institute, + invited (CERN DG, CERN A&T Director, DOE representative, CERN liaison to Accelerator Labs, EC Officer…) • SAC – Scientific Advisory Committee: 5-7 people, expert in the matter, not participants to the technical work of the project • SC – Steering Committee WP leaders and deputies (6x2 for HiLumi, 12x2 for HL-LHC) • PLC – Parameter & Lay-out Committee • ITB – Industry and Technology Board (in common with TIARA, EuCARD2…) • Set up and maintain DB of collaboration members • Cleaning of the various Listings and making it accessible to participants • Organize annual meetings, events, workshops • Support for events at CERN; certain support also for event outside (within reason) • Coordinate with US-LARP, other workshops (LHC-CC, WAMSDO, other FP7 program, conference) avoiding doubling as much as possible. L.Rossi-Mngm&TC@HiLumi 17Nov2011

4. 1.1 MNGT & Communication Set up and maintain the project master schedule Good exemple: IR magnets (GLSabbi) L.Rossi-Mngm&TC@HiLumi 17Nov2011

5. 1.1 MNGT & Communication • Set up the project budget and follow up actuals (EVM and all tools). • Support to WP (or Project) leaders at CERN • Support to Budget holders in the Institutes to constitute a consolidate Cost-to-Completion of the project (among all Collaborating Institutes). • Assist PC in evaluating CORE cost for in-kind contribution • Maintain the Project Structure and make it available FP7 HiLumi LHC Design Study L.Rossi-Mngm&TC@HiLumi 17Nov2011

6. Structure & draftCtC (Materialonly!) Draft to be discussed In green what has NOT yetdiscussedwith single project leader (just and educatedguess) Integrationis for the moment inside the single projects (common part and civil engineering NOT yetevaluted) In redwhenitcomesfrom an analyticalevalutionratherthan an global rough evaluation Manyprojectsstill not stable (as technical goals), otherprojects and itemsstillmissing L.Rossi-Mngm&TC@HiLumi 17Nov2011

7. 1.1 MNGT & Communication • Set up and maintain a project risk register (see next presentation) • Report to EU-FP7, collaborations, CERN management • Support from EU project office of CERN (Svet Stavrev, head, Kate Kahle, Catherine Brandt) • Close collaboration with CERN External relation office (JPK) • Close relation with TIARA and EuCARD(2): industry is a partner, not a nuisance, KTT must be always a concern in our activity. L.Rossi-Mngm&TC@HiLumi 17Nov2011

8. 1.2. Parameters, Layout, Integration, Baseline • Parameter & LayoutCommittee(link to task 2.6) • Link to the LHC hardware Baseline • Web-based Baseline and «approved» variants • Link to Detector Upgrade (alsothrough WP on Collider-Experiment Interface) • Link to LIU (LHC Injector Upgrade R. Garoby) • Integration • Is a function of the MNGT (Technical Coordination) • Must beinside all WPs and systems • Is also a separate WP: it si a task by itsown L.Rossi-Mngm&TC@HiLumi 17Nov2011

9. 1.3 Technical Coordination & Quality Assurance • Technical Coordination • Be responsible of the integration WP • Definition of interface and boundariesbetweensystems • Liaison with Civil Engineering and technical services (cabling, CV, …) • QA and definition of boundary condition of in-kind contribution • Project QA, ECR, documentation • Safety files • Probably to lead also Hardware commissioning • Ideal profile: a senior, expert in construction and wideknowledge of CERN environment and services L.Rossi-Mngm&TC@HiLumi 17Nov2011

10. 1.4. Safety & Integrity Lead by Stefan Roesler Too important to besqueezed in few slides in a 3 days meetings. Wewilldiscussproperlyat the due time MeanwhileEnDepo, COL, and MAG shouldmake sure thatwhatthey do isuseful for radiological evaluation… L.Rossi-Mngm&TC@HiLumi 17Nov2011

11. 1.5. Dissemination & Outreach Seenext talk by Kate Kahle! L.Rossi-Mngm&TC@HiLumi 17Nov2011

12. RCS Coordinator: Pierre Bonnal The HL-LHC Resource Schedule and Risk Coordinatorassists the HL-LHC Project Leader in coordinating the human and financial resources and in managing the risks. More specifically, his/her duties are: Preparing, then keeping up-to-date the project Work Breakdown Structure Preparing and maintaining the Project Master schedule Identifying and estimating the resources required to perform the project, then aligning budget requirements to funding; this work in close relation with the Department DPOs Identifying deliverables for setting-up an Earned Value Management reporting scheme  Identifying and assessing the risks associated to the project; keeping up-to-date the project Risk Register. Following up the risk mitigation measures Preparing then releasing regular Progress Reports for the project. The HL-LHC Resource, Schedule and Risk Coordinator (RSR Coordinator) reports operationally to the HL-LHC Project Leader Approved by A&T Director L.Rossi-Mngm&TC@HiLumi 17Nov2011