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PROTECT YOUR KEY SYSTEMS

PROTECT YOUR KEY SYSTEMS. Electric and telephone is going to go away. Know which facilities have to function and make sure they are equipped with generators. Have generators with large fuel tanks and the means to refuel them. Have trailer mounted generators as back-up’s.

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PROTECT YOUR KEY SYSTEMS

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  1. PROTECT YOUR KEY SYSTEMS • Electric and telephone is going to go away. • Know which facilities have to function and make sure they are equipped with generators. • Have generators with large fuel tanks and the means to refuel them. • Have trailer mounted generators as back-up’s. • Have a back-up plan for telephone company connectivity including data circuits and back-haul. • Harden the key sites to be able to withstand your risk events and continue to function. DISASTER COMMUNICATIONS

  2. DEVELOP A CONTINGENCY PLAN • So you did everything you could think to do and you still lost the system/site. • Do you have a back-up plan? • Does anyone other than you know how to implement it? • Does everyone know what it is and what to do when the radio goes dead? DISASTER COMMUNICATIONS

  3. CONCEPTC2 And Beyond • C2 - Command and Control • C³ - Command, Control, and Communications. • C4 – Command, Control, Communications and Computing • C4I – Command, Control, Communications, Computing and Intelligence • C4IS – Command, Control, Communications, Computing, Intelligence and Surveillance • C4ISR - Command, Control, Communications, Computing, Intelligence, Surveillance and Reconnaissance DISASTER COMMUNICATIONS

  4. Thinking Outside the Box Where did the phrase come from? What does it mean? What the heck is a Scotoma? What we know and what we believe is based on where we come from! DISASTER COMMUNICATIONS

  5. You mean this? DISASTER COMMUNICATIONS

  6. WRONG! Frank Loyd Wright 1867 – 1959 An admonishment to his students to quit seeing and designing rooms as boxes. Pre-dating the 9 dot puzzle by 20+ years DISASTER COMMUNICATIONS

  7. KEY POINT • If you are the victim of a disaster, you are at the mercy of your neighbors ability to come to your assistance. • If your neighbor is the victim of a disaster, they are at the mercy of your ability to deploy and go to their assistance. DISASTER COMMUNICATIONS

  8. CONCEPT • The best way to be prepared to help yourself in the event of a disaster is to be fully prepared to go help your neighbor in the event they have one. DISASTER COMMUNICATIONS

  9. DISPELLING THE MYTHS • Exactly what is “Disaster Communications” • The systems and procedures you intend to implement and use when your primary, day-to-day communications systems are destroyed. • The systems and procedures you intend to implement to support YOUR operating unit that is tasked to deploy to, and operate in, a disaster area. • It is NOT your “regular” system. DISASTER COMMUNICATIONS

  10. IF YOU ARE A RESPONDER • Do you understand what communications capability First Responders need in order to do their jobs in a disaster? • Have you ever thought about a deployment? • Have you ever practiced for a Deployment? • Do you understand what a Deployment actually entails? DISASTER COMMUNICATIONS

  11. DEPLOYMENT CONCEPT • Deployment is NOT going to a conference. • Deployment is “relocating a self contained, fully functional operating unit, beyond commute range, supporting the operational, logistical and human needs for the duration of a sustained operation”. • “We’re here to save you. Where’s our hotel, and when do you feed us”. DISASTER COMMUNICATIONS

  12. KEY POINT • DEPLOYMENT IS: • Relocating a self contained, fully functionaloperating unit, beyond commute range, and supporting the operational, logistical and human needsforthe duration of a sustained operation. DISASTER COMMUNICATIONS

  13. JOINT COMMUNICATIONS SUPPORT UNIT (JCSU) • The JCSU is a self contained unit consisting of the people and equipment necessary to establish and sustain full spectrum communications in an austere environment in support of disaster response operations. DISASTER COMMUNICATIONS

  14. J.C.S.U. • Radio Tower • Radio Equipment Shelter • Radio Systems • HF Radios • Low Band Radios • 3 VHF Repeaters • 3 UHF Repeaters • 3 800 MHz Repeaters • 800 MHz 5 Channel Trunked Radio System DISASTER COMMUNICATIONS

  15. J.C.S.U. • Radio Systems (Cont.) • 2 Iridium Satellite Phones • 2 Trackstar Satellite Systems • Each with T-1 Internet Access • Each with 4 dedicated VOIP telephone circuits. • Military Tactical Radios • VHF/UHF AM/FM Civil & Military Aviation radios • 100 UHF Portable Radios • 200 800 MHz Portable Radios • WiFi Access Points • Point to Point Microwave DISASTER COMMUNICATIONS

  16. J.C.S.U. • Radio Repair Shop (Trailer) • Crew Support Unit (Trailer) • 2 60-KW Generators • 2 7-KW Generators • Crew of 4 • Commander • 3 Radio Technicians • Security Detachment (4) as necessary DISASTER COMMUNICATIONS

  17. J.C.S.U. • Food for 30 days • Potable Water for 10 days • 500 Gal bladder tank for 30 days • Generator fuel for 16 days (1 Gen) DISASTER COMMUNICATIONS

  18. BREAK - 2 5 MINUTES! DISASTER COMMUNICATIONS

  19. LESSONS LEARNEDUNDERSTANDING THE MISSION • Develop a clear and concise Mission Statement that encompasses both normal operations and disaster operations • Ensure your staff understand the mission • Develop a plan to achieve the level of proficiency necessary to execute the mission • Work the plan DISASTER COMMUNICATIONS

  20. MISSION STATEMENT The three part mission of Radio Services is: • Provide the highest quality communications operations, services, engineering, administration and support to the citizens and government agencies within Polk County. • Provide these quality operations and services on a daily basis in the most cost effective manner to limit the long term expense to the taxpayers within Polk County to the maximum extent that is both possible and prudent. • Be prepared so when requested by Administration and the Board of County Commissioners we can provide the above operations and services anywhere, anytime, in response to disasters and emergencies outside our normal area of operations. DISASTER COMMUNICATIONS

  21. SHORT TERM SOLUTIONS • Joint Communications Support Units. • Transportable Infrastructure. • Deployable technicians who can go in with the First Responders, Implement the transportable infrastructure and support the disaster response operations. DISASTER COMMUNICATIONS

  22. Joint Communications Support UnitJCSU DISASTER COMMUNICATIONS

  23. Joint Communications Support UnitJCSU DISASTER COMMUNICATIONS

  24. Joint Communications Support UnitJCSU DISASTER COMMUNICATIONS

  25. Joint Communications Support UnitJCSU DISASTER COMMUNICATIONS

  26. Joint Communications Support UnitJCSU DISASTER COMMUNICATIONS

  27. Joint Communications Support UnitJCSU DISASTER COMMUNICATIONS

  28. J.C.S.U. EQUIPMENT • AlumaTower Transportable Radio Shop DISASTER COMMUNICATIONS

  29. J.C.S.U. EQUIPMENT • Mobile Radio Repair Shop DISASTER COMMUNICATIONS

  30. J.C.S.U. EQUIPMENT • TracStar Satellite 6x6 Gang Chargers DISASTER COMMUNICATIONS

  31. J.C.S.U. EQUIPMENT • Portable Telephone Systems • Key System Analog IDF DISASTER COMMUNICATIONS

  32. Phase I – Planning & Prep • Problem, • Concept, • Administrative Oversight, • Planning, • Funding, • Equipment Selection and Sources, • Preparation, • Staffing and Training. DISASTER COMMUNICATIONS

  33. Phase II - • Alert Status, • Deployment Options, • Deployment Types, • Deployment Operations, • Rotation Schedules, • Life in the Field, • Reporting, • Support for Deployed Units DISASTER COMMUNICATIONS

  34. Phase III • Hand Off, • Recovery, • Redeployment, • Reconstitution, • Debriefing, • Personnel Issues (CISD) DISASTER COMMUNICATIONS

  35. Phase IV • What about the families, • Media Frenzy, • What’s coming next. DISASTER COMMUNICATIONS

  36. DISASTER OPERATIONS PLANS • Have a plan. • Have a plan for everything. • The original plan never works. • Have a back-up plan. • Have a back-up plan for everything. • Have back- ups for the back-up plans. • Murphy lives close by. DISASTER COMMUNICATIONS

  37. BREAK - 3 5 MINUTES! DISASTER COMMUNICATIONS

  38. ISSUES FOR DISCUSSIONPERSONNEL • SELECTION • PREPERATION • TRAINING • EXERCISE • MEDICAL • Medical Folder • LEGAL • Power of Attorney • Will DISASTER COMMUNICATIONS

  39. ISSUES FOR DISCUSSIONSUPPORT • SUPPORT FROM THE TEAM • SUPPORT FROM YOUR ADMINISTRATION • SUPPORT FROM THE EMPLOYEES • UNIFIED VISION • INTERNAL SUPPORT REQUIREMENTS • FLEET, FACILITIES, PURCHASING, • VENDORS DISASTER COMMUNICATIONS

  40. ISSUES FOR DISCUSSIONLOGISTICS • LOGISTICS ENCOMPASSES GATHERING THE PEOPLE, EQUIPMENT AND SUPPLIES NECESSARY, MOVING THEM FROM WHERE THEY ARE TO WHERE THEY ARE NEEDED, KEEPING THEM SUPPLIED WHILE THEY ARE THERE AND BRINGING THEM HOME SAFELY DISASTER COMMUNICATIONS

  41. ISSUES FOR DISCUSSIONDEPLOYMENT • THE PROCESS OF MOVING AN ENTIRE OPERATIONAL UNIT FROM ONE PLACE TO ANOTHER WHERE THEY WILL FUNCTION UNTIL RELIEVED • MISSION STATEMENT • ALERT STATUS • TRAINING • EXERCISE • CONVOY OPERATIONS DISASTER COMMUNICATIONS

  42. ISSUES FOR DISCUSSIONCOORDINATION • LETTING PEOPLE KNOW WHERE YOU ARE AND HOW TO GET IN TOUCH • COORDINATING WITH LOCAL EOC OR INCIDENT COMMANDER • COORDINATING WITH THE F.C.C. (STA) DISASTER COMMUNICATIONS

  43. ISSUES FOR DISCUSSIONREDEPLOYMENT • ESTABLISH A SCHEDULE • DETERMINE WHO WILL TAKE THEIR PLACE • COMMUNICATE AND COORDINATE • RELIEVED FROM OPERATIONAL DUTY • RECOVERY OF EQUIPMENT AND LOAD OUT FOR THE TRIP HOME • ACCOUNTABLE PROPERTY • HEALTH RELATED ISSUES - DISASTER COMMUNICATIONS

  44. ISSUES FOR DISCUSSIONRECONSTITUTION • INVENTORY OF EQUIPMENT • CLEANING OF EQUIPMENT • REPACKING EQUIPMENT • RESTOCKING EXPENDED ITEMS • FOLLOW UP ON ANY REPAIRS NEEDED • REPORTING ON STAFF TIME, EQUIPMENT USE, TRAVEL EXPENSES FOR REIMBURSEMENT DISASTER COMMUNICATIONS

  45. ISSUES FOR DISCUSSIONCREW SUPPORT • FEEDING • WATERING • HOUSING • ENTERTAINMENT • COMMUNICATING HOME DISASTER COMMUNICATIONS

  46. ISSUES FOR DISCUSSIONNORMAL “CYCLE” EVOLUTION • ONCE ON SITE DETERMINE WHAT THE CREW ROTATION SCHEDULE WILL BE. • COMMUNICATE THE SCHEDULE • STAY CAUGHT UP ON REPORTS AND PAYROLL DISASTER COMMUNICATIONS

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