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Discover Sailing Club Implementation Plan 2013 Part 7. Risk Management & Member Protection July 2013. TITLE. DATE. Implementation Plan 2013. You should now be hearing sound – if not check your audio and ensure you are in slideshow (full-screen) mode

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  1. Discover Sailing Club Implementation Plan 2013 Part 7. Risk Management & Member ProtectionJuly 2013 TITLE DATE

  2. Implementation Plan 2013 • You should now be hearing sound – if not check your audio and ensure you are in slideshow (full-screen) mode • This is Glen Stanaway, Sport ServicesManager at Yachting Australia • This presentation is the 7th of 11 in theDiscover Sailing Club Implementation Plan

  3. The Monthly Topics

  4. Club Risk Management Safety is Yachting Australia’s first priority.

  5. Club Risk Management • To assist clubs and centres to: • Reduce the risk of injury • Provide a safe environment • Minimise liability

  6. Club Risk Management We have a duty of care to look after our participants. The law requires it!

  7. Club Risk Management What is risk management? What do you currently do to manage risk?

  8. Who Should Be Involved It must have leadership and commitment from the top.

  9. Implementing the Process

  10. Communication

  11. Risk Identification How do we identify risks?

  12. Risk Identification • The YA template includes a pre-populated risk register. • On-Water • Off-Water • Environment • Club/Centre Sailing Operations

  13. Risk Identification • Identify the risks • Categorise them • Develop the controls

  14. Risk Analysis

  15. Risk Analysis

  16. Risk Impact

  17. Risk Impact Key

  18. Risk Evaluation Which risks to treat immediately? Which risks are tolerable?

  19. Risk Treatment Extreme risks must be treated and controlled

  20. Risk – Monitor and Control • Risk management is a continuous process • Has something changed? • What can we learn from an incident or emergency?

  21. Incident Management Plan • Accidents can happen… Make a plan! • This plan is usually called an: • Incident Management Plan (IMP), or • Emergency Management Plan (EMP)

  22. Incident Management Plan • Normal topics for inclusion in an Incident Management Plan:  • Terms of Reference • Organisational Chart • Responsibilities • Protocols and Procedures • Review and Debriefs • Incident Severity • Crisis Management Centre • Facility maps • Key Contacts

  23. Incident Management Plan • The plan needs to be maintained and shared

  24. Incident Management Plan • Terms of Reference • The purpose of the plan • The parameters • What is an incident? • Who it applies to?

  25. Incident Management Plan Organisational Chart

  26. Incident Management Plan Outline of ResponsibilitiesExpectations and parameters for each role Incident Management Team Duties Detail the duties and responsibilities of the team Communication ProtocolsHow will communications be handled? Use of mobile phones, radio channels When should family or authorities be contacted? Social media?

  27. Incident Review • Review incidents • How it was handled? • Feedback from people involved • Reassess the Incident Management Plan • Report to the state Maritime Safety Authority • Report to your MYA and YA

  28. Club Risk Management What can you do now? Check your current Risk Management policy Find the experts in your organisation Review any emergency procedures currently in place Get support from the leadership in your club/centre Speak to your State Association if you need help Conduct a risk identification site walk

  29. Club Risk Management Think about it… act on it… plan for it You have a duty… it is your responsibility Your state association… Government Sport & Rec… even within your Members… can all help

  30. Member Protection Policy • YA’s commitment to: • Fairness • Equity • Diversity. • …to protect rights and responsibilities • …agreed and endorsed by the states

  31. Member Protection Policy The purpose of the Policy…. Set behavioural expectations Outline people’s rights Describe disciplinary procedures

  32. Application of the Policy • Who does this apply to? • Boards and Committees • Employees • Sailing Team personnel • The Sailing Team • Coaches, instructors • Race Officials

  33. Application of the Policy Within Clubs, Centres and Classes If the RRS apply, this does not

  34. Responsibilities • YA’s responsibilities… • Implementation and promotion • Model behavioural standards • Dealing with complaints • Enforcing penalties • Using trained people • Reviewing the Policy

  35. Responsibilities • Individual’s responsibilities… • Being aware of expectations • Working with Children checks • Prioritising the welfare of juniors • Being accountable • Follow the complaints procedures • Complying with any directions

  36. Policy Position Statements The Policy makes ten position statements addressing: Child Protection Taking Images of Children Anti-Discrimination / Harassment Sexual Relationships Pregnancy

  37. Policy Position Statements The Policy makes ten position statements addressing: Gender Identity Alcohol Smoking Cyber Bullying/Safety Social Networking Websites

  38. Complaints Procedures The complaints procedure… Simple Procedurally fair Confidential Other legislations can still apply

  39. Improper Complaints • The complaints procedure… • Has integrity • Is free of victimisation. • Malicious complaints = possible disciplinary action.

  40. Complaints Procedures Can a complaint be resolved… Try to reach agreement by discussion Try to reach agreement by mediation

  41. Complaints Procedures • It can go to a Tribunal if: • It is referred • The serious nature • There is a breach of the Policy • Tribunal decisions can be appealed. • But not the decision of the Appeal Tribunal.

  42. Member Protection Breaches • Breaches of the Policy include… • Bringing the sport into disrepute • Failing to look after the welfare of children • Discrimination, harassment, bullying • Victimisation • Sexually inappropriate relationships • Verbal or physical abuse • Disclosing privileged information • Making untrue complaints

  43. Disciplinary Measures • Disciplinary options must be... • Consistent with contractual and employment rules • Fair and reasonable • Based on evidence and the seriousness of the breach • Determined in accordance with the rules and policies of the sport

  44. Discipline - Individuals • An individual may be subject to… • Direction to apologise • Counselling, or a warning • Withdrawal of awards • Demotion, suspension • Termination of engagement • Deregistration as a coach, instructor or race official • A fine if appropriate

  45. Discipline - Organisations • A club, class or centre… • A warning or fine • Withdrawal of privileges • Any funding support be withdrawn • Cessation of sanctioning of events • Termination of registration

  46. Disciplinary Measures • Depending on… • The seriousness • Contrition • Consequences • Any prior warnings or disciplinary action • Practicality of enforcement • Mitigating circumstances

  47. Member Protection Policy The purpose of the Policy…. Set behavioural expectations Outline people’s rights Describe disciplinary procedures

  48. Member Protection Policy Think about it… recognise values You have a duty… it is your responsibility Your state association… Government Sport & Rec… even within your Members… can all help

  49. Further Information • Your State Association • Yachting Australia website

  50. The Monthly Topics

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