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Office of Research: Sponsored Programs

Office of Research: Sponsored Programs. Examples of Key Process Improvement Initiatives February 5, 2009. GOAL:. THE OFFICE OF SPONSORED PROGRAMS IS IMPROVING BUSINESS PRACTICES AND GAINING PROCESS EFFICIENCIES IN ORDER TO IMPROVE SUPPORT TO RESEARCHERS AND SCHOLARS ON THE UW CAMPUS.

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Office of Research: Sponsored Programs

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  1. Office of Research: Sponsored Programs Examples of Key Process Improvement Initiatives February 5, 2009

  2. GOAL: • THE OFFICE OF SPONSORED PROGRAMS IS IMPROVING BUSINESS PRACTICES AND GAINING PROCESS EFFICIENCIES IN ORDER TO IMPROVE SUPPORT TO RESEARCHERS AND SCHOLARS ON THE UW CAMPUS

  3. Process Improvements • 21 On-going Initiatives: • Categories: • Priority Ongoing Process Improvement Initiatives • Long Term Process Improvement (SPAERC/SAGE) • Business Practice Modifications (File Mgmt) • Tools and Materials Development (Master Agreement list)

  4. Budget Extensions • For no-cost and cost extensions or supplements. • Anticipated date, April, 2009 • Web-based for easier access and processing • Request will go to OSP for approval • Flow down responsibility • Combines three budget actions into one form and process.

  5. Budget Extension Process: Anticipated Outcomes • Much faster turn around time for requests for no-cost extensions and supplements • Paperless: cost saving on materials • Fewer duplicated efforts • Lower workload for dept administrators/GCA and OSP

  6. 2. Clinical Trial Process Improvement • Goal: decrease time to enrollment of subjects to 90 days. • Led by Richard Meisinger • Exec. Sponsors: Dr. Mary Lidstrom, Dr. John Slattery and Kathryn Waddell • Completion date: Winter 2010 • Cross campus participation (SOM, HSD, OSP, Health System)

  7. Clinical Trials Anticipated Deliverables • Firm plan to reduce time to enroll patients • Clinical Research Handbook • A plan, consistent with the Roadmap, for a tracking system to monitor status/location of a proposal in the pipeline • Enhanced knowledge of process, timelines and responsibilities

  8. What is Next in OSP? • More Efficiency Improvements in Process • System 2 System proposal submission (Grant Runner) • Revised award process for clinical trials • VA contracts processing and tracking • Intranet re-design • Extranet re-design • Sub-contract processing • Non-federal Model Documents Reference • Master Agreement tracking and posting • “Expert” list compiled and posted • Review of F&A Waiver Request Process

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