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The Coca-Cola Company Tradeshow Equipment Recouping Project Proposal

The Coca-Cola Company Tradeshow Equipment Recouping Project Proposal. ITMGMT 510 – Spring Quarter 2010 Chitalu Mwila. Project Goal.

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The Coca-Cola Company Tradeshow Equipment Recouping Project Proposal

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  1. The Coca-Cola CompanyTradeshow Equipment Recouping Project Proposal ITMGMT 510 – Spring Quarter 2010 ChitaluMwila

  2. Project Goal The project goal is focused around creating a streamlined process to return The Coca-Cola Company’s fountain unit equipment used at tradeshows across the country back into inventory within 30 days while cutting storage fees down by 75% annually.

  3. Problem Definition The current process to recoup equipment back into inventory is financially ineffective and there is no structure around the tradeshow equipment recouping process. Two major issues identified: • Length of time to return equipment back into inventory • Operational costs associated with storage

  4. Proposed Solution Assign two Research Analysts that will: • Research, coordinate, and process equipment shipping • Work closely with field networks to ensure tradeshow equipment is returned back to The Coca-Cola Company’s inventory system within 30 days of a completed tradeshow • Generate reporting to track progress and field performance and steward results to leadership

  5. Budget Although $80,000 is annually allotted for storage fees, by minimizing the total number of days tradeshow equipment is kept in storage, this will reduce storage fees down drastically. The projected budget needed for this project is $14,500 ( this amount excludes associate salaries as they will still be accounted for under their respective departments that they work within).

  6. Research Candidate Selection As a part of the selection process for the Research Analysts, the candidates must have the following 4 critical skill sets: • Research and analysis • Transportation and logistics experience • Experience with tool pouch (internal project database) • Strong communication / stewardship skills

  7. Departmental Interdependencies Due to the complexity of the transportation and logistics process, the Research Analysts, Transportation Team, Shipping, and Warehouse Team’s will work closely together to ensure that pallet shipments are sent out within designated time frames

  8. Project Urgency This project has a high priority status due to the current departmental objective which is focused around reducing operational expenses. Because the project has the potential to save the department $60,000, it has been placed as a high profile project.

  9. Cost / Benefit Analysis • Potential 75% operational cost savings • Minimized storage fees • Tradeshow equipment recouped within 30 days • Equipment can be placed into other outlets at a faster rate once equipment is remanufactured • Equipment shipping error rates will be minimized • Unreturned equipment counts will also be minimized

  10. Director Acceptance Criteria The following criteria has been put in place by the department director as a part of the project acceptance criteria: • Ease of project • Minimum of 50% equipment recouping rate • Support team needs to fully understand project goals and be available for support on call

  11. Scope This project will be responsible for fostering a streamlined process where equipment used in the field at tradeshows is efficiently returned back into the Coca-Cola System within a specified number of days in order to minimize storage fees with field network partners. The project will begin with a preliminary research process then will go on to follow 3 phase approach before the official launch of the project.

  12. Obstacles • Designating couriers within each region ( North / South , and East / West) • Remanufacturing team deadlines being met

  13. Risks • Equipment not being remanufactured in time to be used at other tradeshows or other outlets • Internal operations to keep remanufactured equipment in stock since remanufactured equipment is a high commodity in this economy due to cost savings vs new equipment cost

  14. Schedule • Preliminary Research – May 2010 thru June 2010 • Phase I – July 2010 thru September 2010 • Phase II – October 2010 thru December 2010 • Phase III – January 2011 thru December 2011 Project is scheduled to be fully implemented on January 1st, 2011

  15. Late Delivery The goal of this project is to drastically minimize late delivery of equipment as that is a primary component of the project. If unavoidable, impacts of late deliveries are: • Additional storage fees incurred • Remanufacturing process is delayed • Increased shipping fees

  16. Questions ? ? ?

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