FY2014 Fiscal Management Sub-Certification & Management Certification Updates

1. FY2014 Fiscal Management Sub-Certification & Management Certification Updates Presented by Diana Macias-Ollervidez

2. FY2014 Certification Process • The Fiscal Management Sub-Certification and Management Certification (Certification) is required by all Department Managers (previously Account Administrators) per UT System policy 142.1 • UTS 142.1 highlights the importance of reconciling your Cost Centers as well as establishing adequate segregation of duties and internal controls • Distributed in September and given two weeks for completion • Sent via email from FiscalMgmtSubcert@utsa.edu

3. FY2014 Certification Process • Department Managers will receive a link in the email to access the Certification as well as Cost Center information. • Log in with their myutsa ID & password (abc123) • The Department Chairs will be certifying on behalf of the PI’s this year • Plan to notify the Department Chairs via email prior to the Certification distribution since this is different than in years’ past

4. Changes in the Certification due to PeopleSoft • Department Managers mayhave difficulty answering some of the questions on the Certification, for example: • Developed an option that may help with answering those types of questions - as opposed to “yes,” “no,” or “not applicable.”

5. Changes in the Certification due to PeopleSoft • Example “Yes” Answer Options: Reconciled September 2013-April 2014 and have maintained a transaction log through August 2014 Reconciled September 2013-April 2014 and havenot maintained a transaction log through August 2014 • Required to further explain your answer in a comment box for each response (including No and Not Applicable) P P

6. Important Items to Highlight • Last Statement of Account – April 2014 • Department Managers must continue to review/track expenses and sign certification statement for months May – August. • We are still working on the distribution date – most likely mid September and to be completed by the beginning of October • Encourage your Department Managers to complete the Certification timely (2 week deadline) • VPs will be notified approximately 2 weeks after the deadline of those who have not completed the Certification

7. Contact Information Diana Macias-Ollervidez Assistant Controller Office of the Asst. Vice President/University Controller 458-6915 diana.ollervidez@utsa.edu Sarah Remmert Compliance Assurance Specialist Office of Institutional Compliance and Risk Services 458-4989 Sarah.Remmert@utsa.edu

8. Questions?