United States Postal Service BlueEarth Federal Recycling Program

1. United States Postal Service BlueEarth Federal Recycling Program

2. Agenda eWaste Situation and Directives Federal Recycling Program The Transaction is Easy Program Participants Summary Appendix

3. NOAA Specific Policy • Must complete a Request for Retirement in Sunflower. • Must remove barcodes from assets. • Must complete a NF 37-45 Sanitization Form. • If the postal worker does not want to sign the NF 37-50 form then you CANNOT release the assets to them. You will need to find another recycle source.

4. eWaste Situation Improper Disposal is Harmful to the Environment • The average U.S. household spends $1,407 per year on new electronics • The average home has twenty-four (24) used, unwanted electronics • 130 million cell phones are retired each year • Electronics containhazardous materials(such as lead) that cause health and environmental damage when trashed instead of recycled • Only 10-15% of all used electronics are being recycled • In a USPS survey, 35% of respondents said that they are not willing to travel ANY distance to recycle electronics at a local collection center

5. eWaste Directives Policies to Combat Electronics Waste (eWaste) • Executive Order 13693: U.S. agencies must “employ environmentally sound practices for the disposition of all agency excess or surplus electronic products” • e-CFR 102-36: GSA policy on the Disposition of Excess Personal Property1 • State eWaste Regulations: 25 states have passed laws mandating statewide e-waste recycling2 1http://www.gsa.gov/portal/ext/public/site/FMR/file/Part102-_36.html/category/21858/ 2http://www.epa.gov/osw/conserve/materials/ecycling/rules.htm

6. Federal Recycling Program USPS Introduces a Comprehensive Recycling Program for Federal Agencies • Supplements Existing Recycling Programs • Recognized-National Strategy for Electronics Stewardship • All Domestic Sites, including • Alaska, Hawaii, • Puerto Rico, Virgin Islands, Guam • Includes Agency and Employee • Small Electronics and Printer Cartridges • At No Cost for U.S. Federal Agencies • Simple to Launch and to Use • Agency Reports 5

7. Program Overview WHAT USPS is assisting U.S. federal agencies to be more green. Agencies and their employees can recycle qualified end of life products FREE of charge. HOW The USPS designated recycler receives residual value in these products. The USPS designated recycler funds the transportation cost via US Mail from the federal agencies location to the recycler’s destination.

8. Program Overview The Program Has Two Major Categories A recycling program for federal agencies on a national level for official equipment at the agency location A recycling program for federal agency employees disposal of their employee owned property from home

9. Program Overview Web based For official equipment only, shipped from the agency location For employee’s personally owned equipment only, shipped from home Simple Process Enter information on web site Print label Pack in box (not provided, recommend re-use of boxes) USPS picks up with existing mail. Provides a Process to Separate Federal Assets from Employee Owned Equipment

10. Separation of Agency & Employee Property Official Agency Assets • Shipped through secure USPS network from an agency location • No change to policy & protocols for electronics • Security access is required to process official agency assets on all electronics • User name & password • Access managed by agency • Ink & toner cartridges can be processed by any employee

11. Separation of Agency & Employee Property Employee Owned Equipment • Recycle personally owned equipment • Shipped through secure USPS network from employee’s home • No user name and password is needed* • System asks user to confirm item is personally owned • All qualified personally owned items can be sent *Employees personally owned cell phones may be entitled to payment. In these cases, employees will create a personal account with user name and password.

12. What Items Qualify? • Media Games & Games Systems • DVD & Blu-ray Players Recycled Items are Limited to the Above 11

13. What Items Qualify? • Accessories may only be sent when packed with cell phones or computers Recycled Items are Limited to the Above 12

14. The Transaction is Easy USPS BlueEarth Web Site • Central Depository of Information • Specific to Sustainability Programs • http://blueearth.usps.gov 13

15. The Transaction is Easy Select Get started today to link to Transaction Page

16. The Transaction is Easy 1. Select your Agency 2. Select Agency Assets or Personally Owned 3. Describe your Items

17. Security & Tracking USPS Parcel Return Service Full Network Package pick-up via the internet Pallet pick-ups are available – one label per box on pallet” e.g. 50 boxes, 50 labels Ability to print more than one label at a time

18. Security & Tracking 17 • Steps Note: Instructions on Each Web Page • Enter Information • Print label • Pack in box (not provided, recommend re-use of boxes) • Schedule free pick-up https://tools.usps.com/go/ScheduleAPickupAction!input.action • Print confirmation page for your records • USPS sends an e-mail confirmation receipt of scheduled pick-up • The mail carrier leaves a pickup notification “Thank You” letter with the customer • Track your packages via www.USPS.com

19. NOTE: Add Instructions if necessary

20. Admin Reports Admin Log On Log On

21. Recycling Activities Report Recycling Activities Report • Accessible by designated individuals • Contains agency and employee transactions • Future • By Sub Agencies, Locations, etc. • Ability to create own admin user name & passwords

22. Agency Name PO Number Tracking Number Serial Number OEM Model Description Pass or fail Sanitization method Destroyed Wiped Date completed Recycling vendor Postal code Authority code 29 FSC Group 70 Disposition Report Disposition Reports • Follows GSA & EPA reporting requirements • Reports available on line • Access via User Name & Password • Excel format • 3-4 week delay from date received

23. Program Participants 22

24. Program Participants 23

25. Cartridges & eWaste Clover Technologies Group

26. Recycler Processing When the Electronics are Received IE: PC, Cell Phones, servers etc. Scanned Serial # Model # Information is documented on the disposition report Data is wiped Follows the data sanitization standards of the DOD, Standard 5220.22-M Back-up to agencies existing data wipe process

27. Summary • eWaste Recycling Made Simple • No Cost to Activate Program • FREE Pick-up • R2 Certified • Proper Re-use, Recycle and Disposal of Products • Transaction Data Captured for Sustainability Reports

28. Summary • Supplements Existing Programs • National Reach 155 Million Mailboxes • Compared to other recycling programs • No need to wait for a full truck load for pick-up • Saves storage space • Proven Successes in Sustainability and Recycling Efforts 27

29. Summary Go for a Test Drive/Demo Site http://test.fedrecycling.com Link to the Federal Recycling Program http://blueearth.usps.gov

30. Next Steps Federal Agency • Concur that agency will deploy the program nationally • Complete a Memorandum of Understanding • Develop a marketing program to communicate within the federal agency 29

31. Agency Name

32. Thank You Federal Recycling Program For More Information Ron Kecman ronald.n.kecman@usps.gov 703-406-6277 31

33. Appendix Appendix Clover Technologies Group Certifications Data Destruction/Data Security Standards

34. Certifications Clover Technology Group Certifications: ISO 14001 Environmental Certification- Independent third party validation of environmental stewardship at CES 3 Degrees Partnership- Strategic partnership supporting our renewable energy credit initiatives (REC) EPA Green Power Partner- EPA recognition of CES’ 100% offset of energy consumption through purchase of REC’s Waste Wise Program Participant- EPA partnership that recognizes our commitment to waste reduction Sustainable Forestry Initiative (SFI)- Recognizes our packaging partners commitment to responsible forestry initiatives Forest Stewardship Council (FSC)- FSC provides a credible link between responsible production and consumption of forest products Responsible Recycling Practices (R2)- The R2 Standard sets forth requirements relating to environmental, health, safety, and security aspects of electronics recycling

35. Destruction/Data Security Standards Clover Technologies Strategic Partners Data Destruction Standards – Hard Drives Consistent with the data sanitization standards of the Department of Defense, DOD Standard 5220.22-M, and with the aid of DOD approved software for data clearing. CORE and/or its subcontractors will utilize the following process methods: • Drive Sanitization Utility: • Triple pass overwrites characters across the drive platters • First Pass writes initial character • Second Pass writes complementary character • Third Pass writes random character • Data is rendered irretrievable by standard recovery methods • Allows multiple passes • No drive/partition size limitation • Useable on all IDE/SCSI drives • Destruction/Shredding • If the storage medium is unable to be processed via software destruction, it is physically destroyed. • All such storage mediums will be immediately placed in a secure lock box and transported for shredding. • Equipment is physically shredded and/or smelted at our Electronic Equipment Recycling Company • Compliant with DOD Standards for Classified Material

36. Destruction/Data Security Standards Clover Technologies Destruction/Data Security Consistent with the data sanitization, purging, or destruction practices described in the NIST Guidelines for Media Sanitation: Special Publication 800-88, and with the aid of manufacturer approved data clearing software when applicable. CORE and/or its subcontractors will utilize the following process methods: Digital Camera/Camcorder Memory Cards – An all in one reader should be used to remove any user data from flash or memory cards and format them to factory default settings. Camcorder Tapes (Any type or size) - All tape-based media should have the exterior case crushed, and the internal tape severed before being scrapped. DVD or CD Media – All DVD or CD media (rewritable or non rewritable) should be cracked in half before being scrapped Embedded memory devices –Software specific to the correct unit should be used to sync the unit and use the reset function to remove any user data and restore them to factory default settings. Smartphones/PDAs/Cell Phones – delete all memory files such as email, photo files, calls made, contact lists, downloads, etc., remove and destroy all media SD cards and sim cards per section 2:2 above, then, select the internal “hard reset” function to reset these units to original factory default settings and test to verify full deletion. All devices should be tested to verify the data clearing was successful. Any equipment that does not pass data clearing shall be coded as defective and scheduled to be scrapped.