Child and Adult Care Food Program

1. Child and Adult Care Food Program Adult Day Care Programs 2008 Training

2. State Agency Staff Shodie Akin, Program Specialist Ann-Marie Martin, Program Specialist Child Nutrition Services Child and Adult Care Food Program 907-465-4788 907-465-8711 Shodie.Akin@Alaska.govAnnMarie.Martin@Alaska.gov Tonia Haggard, Ed. Prog. Assistant Jo Dawson, Project Coordinator CACFP Commodity Food Distribution 907-465-4969 907-465-8710 Tonia.Haggard@Alaska.govJo.Dawson@Alaska.gov

3. Eligibility To participating in the Child and Adult Care Food Program, a program must: • Be public or private non-profit or for-profit with 25% of participants meeting low income guidelines (Medicaid, Title XIX or XX of Social Security Act) • Provide non-residential day care • Be licensed or approved by the Federal, State or local licensing authorities

4. Eligibility • Be a community based program • Provide services to functionally impaired disabled adults 18 years or older, or to persons 60 years of age or older. • Develop an individual plan of care for each functionally impaired adult participant • Offer a structured, comprehensive, program that provides a variety of health, social, and related services.

5. Eligibility Definitions: • Adult participant: a person who is functionally impaired or over 60 years of age. • Functionally impaired adults: Chronically impaired disabled persons 18 years or older. These include victims of Alzheimer’s disease and related disorders with neurological or organic brain dysfunction. Functionally impaired are physically, mentally impaired to the extent that their capacity for independence and their ability to carry out activities of daily living are markedly limited.

6. Update & Renewal • Centers renew every 3 years • Coincide with Administrative Review • Updates & Renewals due October 1 7 CFR 226.6(b)(2)

7. Renewal (every 3 years) All Centers need to submit to the state agency by October 1st: • Sponsor Renewal Sheet (includes mgmt. plan) • Site Sheet(s) • Certification Statement • CACFP User Authorization • Date & Method of Media Release • Rate Percentage Certification

8. Update (2 years between renewal) All Centers need to submit to the state agency by October 1st: • Sponsor Update Sheet • Site Sheet(s) • Approval to Continue • CACFP User Authorization • Date & Method of Media Release • Rate Percentage Certification

9. What if you miss the deadline? CNS has 30 days to approve a completed Update or Renewal packet from Center The October claim will not be paid until the Renewal/Update is approved

10. Rate Percentages Principal: • Eliminate overt identification 7 CFR 226.9(b)(2)

11. Eligibility Participants are categorically eligible for FREE meals if they receive food stamps, aid from the Food Distribution Program on Indian reservations (FDPIR) Supplemental Security Income (SSI) or Medicaid benefits.

12. Rate Percentages Certification Four Steps: 1.) Collecting the Family Size-Income Data: • Distribute sample Letter to Participant & the Income Eligibility form. • Distribution may begin any time after July 1st. • Eligibility must be based on information reported on the Income Eligibility Form

13. Rate Percentages Certification 2.) Establish the 30-day study period & Attendance Roster: • 30-day period must be established to determine the total attendance at the center. • All participants who attend the center during the study period must be counted & recorded on the attendance roster.

14. Rate Percentages Certification 3.) Categorizing & Approving the Income Eligibility Forms: • Must be signed & dated by the participant or guardian after July 1st. • Determination by the center can’t be done after the study period. • A participant will be counted as paid if the form is not signed by self/guardian

15. Rate Percentages Certification 4.) Documenting the Certification Statement. A file folder containing, the following back-up should be kept at the center each year. • Copy of Certification Statement • Original roster of all enrolled participants • Approved Income Eligibility Form for each participant • Copy of attendance records for the study period

16. Rate Percentages Certification • Centers are required to collect & submit this information only once a year. • 30 day study – between July-November • Need certification to process October claim • Centers may submit additional Certification Statement at any time during the year, if a center feels that it would be to their advantage.

17. Rate Percentages Certification Common errors in Blended Rate Certification Process: • Including adults who are enrolled but did not attend during the 30-day period. • Including only adults who have a Income Statement on file instead of all who attended during the 30-day period.

18. Rate Percentages Process

19. Rate Percentage Process Based on 250 Lunches

20. Rate Percentage Process Based on 250 Lunches

21. Rate Percentage Process Based on 250 Lunches

22. Licensing Requirements • When renewing license, CACFP must receive a copy • 15 day grace period • May be found Seriously Deficient if current license not on file • Not all programs are required to be licensed 7 CFR 226.6(d)(1)(i)

23. Media Release • To announce their participation in the CACFP and to affirm that all adults are treated equally. • Providers must submit a Public Release to the local media. • Providers are not required to pay a fee but is required to show that one has been submitted.

24. USDA Commodities • Bulk products available through USDA based on average daily attendance • Centers may select commodities and place order February each year • Products are delivered in fall • Recommended for centers with an ADA of 50 • If center opts out of commodities, may receive $0.1875 for every reimbursable lunch and supper

25. Child Nutrition Program (CNP)Database • CNP Web User Request form • Will receive User ID & Password • Change your password • FY2008 – Claim submission • FY2009 – Renewals/Updates & Claims

26. Child Nutrition Program (CNP)Database • On-line claiming Type in URL address – www.cnsonline.alaska.gov/cnpweb

27. Child Nutrition Program (CNP)Database

28. Child Nutrition Program (CNP)Database

29. Child Nutrition Program (CNP)Database

30. Child Nutrition Program (CNP)Database SAMPLE CACFP SPONSOR

31. Child Nutrition Program (CNP)Database SAMPLE CACFP SPONSOR

32. Find your program Ignore Homes 1) Number of Centers 2) ADA 3) Operating Days 8) Meal Counts in the appropriate category 4,5,6) Certification numbers - Sponsor enters on October claim. (Only CNS can update these numbers)

33. CNP DatabaseClaim Submission

34. CNP DatabaseClaim Submission

35. CNP DatabaseClaim Submission Disregard the Home categories

36. Child Nutrition Program (CNP)Database Check that you certify you claim is true and correct Click Submit when ready and CNS will process

37. CNP DatabaseClaim Submission SAMPLE CACFP SPONSOR

38. Child Nutrition Program (CNP)Database

39. Child Nutrition Program (CNP)Database Next Steps: CNS checks and approves claim CNS sends claim to EED Finance Department EED Finance pays claim Center can check status of claim on-line

40. Civil Rights Compliance

41. What Is Discrimination? Discrimination is defined as different treatment which makes a distinction of one person or a group of persons from others; either intentionally, by neglect, or by the actions or lack of actions based on….

42. Protected Classes • Race • Color • Sex • Age • National Origin • Disability

43. Civil Rights Laws • Title VI of the Civil Rights Act of 1964 - Race, Color, National Origin • Title IX of Education Amendments of 1972 - Sex • Section 504 of Rehab. Act of 1973 - Disability • Age Discrimination Act of 1975 - Age • Civil Rights Restoration Act of 1987 - Race, Color, National Origin

44. Heart of Civil Rights Act No person in the United States shall on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal Financial Assistance.

45. 8 Areas of Compliance • Public Notification System • Data Collection • Training • Compliance Reviews • Civil Rights Complaints • Assurances • Limited English Proficiency • Religious Organizations

46. 8 Areas of Compliance Public Notification System • All sponsors and their sites must display in a prominent place the “And Justice For All”, nondiscrimination poster . Available through State Agency or online at http://www.fns.usda.gov/cr/justice.htm • All sponsors must have the capability of providing informational materials in the appropriate translation concerning the availability and nutritional benefits of the CACFP • The nondiscrimination statement should be included, in full, on all materials regarding the CACFP that are produced for public notification.

47. Nondiscrimination Statement In accordance with Federal law and U. S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice and TDD). USDA is an equal opportunity provider and employer.

48. Too Big? If space is an issue, you can use the mini-statement: USDA is an equal opportunity provider.

49. 8 Areas of Compliance Data Collection • Each program must ensure that racial/ethnic data are collected each year and maintained on file for 3 years + the current year • This data must include the number of children actually participating and the estimated number of potential eligible children by racial/ethnic category. • Sources to determine the number of potentially eligible children include census data or public school enrollment data. • Visual identification may be used by sponsors and providers to determine a child’s racial/ethnic category or the parents may be asked to identify the racial/ethnic group of their child. • Form available on our website at: http://www.eed.state.ak.us/forms/cns/05-06-010.doc

50. 8 Areas of Compliance Civil Rights Training • State agencies are responsible for training local agencies on an annual basis • Local agencies are responsible for training subrecipients, including “frontline staff” who interact with applicants or participants on an annual basis