Breakout Session Results

1. Breakout Session Results Tuesday, June 22 Blue Team

2. Committee Chair/ Leadership Responsibilities Tuesday, June 22 Session #1 – Blue Team Reporter – Steve Iden

3. Committee Chair/ Leadership Responsibilities • Identify Gaps in Current process • Political approaches. • Solution = co chairs – acceptance in industry that committee not run by political agenda • Term limits – specific. • Solution = succession planning; no exclusion from serving again • Limited attendance/difficulties attending every meeting makes for difficulty to fill leadership positions. • Solution = rotating leadership to fill gap • Budget planning

4. Committee Chair/ Leadership Responsibilities • Identify Gaps in Current process • Change of leadership in middle of process • Solution = ensure continuity with Chair/Vice Chair/Secretary • Need flexibility in process • SAE provide structure in the process in succession planning • Solid support from management – long term budget support • Solution = add to staff report

5. Committee Chair/ Leadership Responsibilities • Identify Gaps in Current process • Find way to provide management business case to attend SAE meetings • Chairman forum /sharing of info/best practices/building business case • Preference for User Member in Chair role • Solution = reiterate participation as individual

6. Ballot Process Tuesday, June 22 Session #1 – Blue Team

7. Ballot Process • Roadblocks Identified • Not being able to resolve a comment or disapproval • An entity who does not participate decides to later comment, halting the process. • Set criteria to be a voting member • Trying to meeting voting percentage. • Perhaps include a report that shows balloting percentage. This may help clear roster. • If they don’t participate, they loose voting privileges.

8. Ballot Process • The process is not descriptive when it comes to approval with comments. • Ability to extract text from ballot comments. • Balloting (for comment) document to other committees. • Confusion in direction for “comment only” ballot • Ability to retain archived info to use for future revisions. • Supporting documentation from those who have retired. Can use SAE disclaimers.

9. Ballot Process • Some people are trying to match the formatting and holding up the process-they are spending too much time on formatting issues. • Some comments do not apply to spec. • Confusion between editorial or technical. Who makes that decision? Does the sponsor resolve? • Definitions of I or T comments on each ballots.

10. Volunteerism Tuesday, June 22 Session #1 – Blue Team

11. Volunteerism • Recruiting • Protect company interest • To learn competitors business • To get large program updates • To identify and bring in key technical people • To track new requirements • Committee leadership direct contact • Bi-yearly review of “active” members (both suppliers & OEM’s • Gap identification • SAE help needed:

12. Volunteerism • Recruiting • Defined standard business case that can be used to convince companies to send company experts – need SAE help • Invite team to participate in what will become a regulation • Referrals from other members –cold calls do not work well • Notify local companies of pending SAE meetings in their area • Committee leadership direct contact • Identify gaps in supplier base or OEM base

13. Volunteerism • Recruiting • Tours: • Wave meeting fee for specific attendees • Provide company specific reports • Provide business case • Mentor new members • Targeted to committees • Communication/AD’s • Utilize Aerospace Council Reps • Tools for committee chairmen on the web • Technical presentations at meetings to attract attendees and detailed agendas/tours

14. Volunteerism • Retaining • Recognition and awards • Interesting locations • WiFi/Breaks • Define business to convince companies to send engineers • Locate meetings close to OEM’s • Volunteer action items, specific objectives • Hot box to newest member they must return

15. Volunteerism • Retaining • Detailed agendas • Agenda item for recruiting by chair

16. Volunteerism • Rewarding • Awards/Certificates • Expand awards program-specific to committees • Outstanding yearly • Every two years AE-8 event (AEISC) • SAE support for managers • Recognition highlighted in minutes • Submittal to SAE for member standards award • SAE support letters to manager/individual to participate

17. Employer Return on Investment (ROI) Tuesday, June 22 Session #2 – Blue Team

18. Employer Return on Investment (ROI) • Why is ROI important/what does it do for you? • To justify to management why we should be involved/active on committees. • Benefits company • To stay in business • Allows continued participation

19. Employer Return on Investment (ROI) • Why is ROI important/what does it do for you? • The company likes to use industry standards rather than company standards. • It costs less to use industry standards. • Justifies investment (R&D) in specs • To keep bean counters busy • Accountability issue • It’s not all about money, it’s about safety.

20. Employer Return on Investment (ROI) • What would provide you with ROI? • Testimonials from others with experiences that document cost savings • Newsletter, website, ROI info page • Verify that changes made to documents have benefited industry somehow • Website allows folks to post upload info and feedback • People with experience in the stories and users post may this. • Use survey to get feedback • Can group into topics/categories and list active specifications with usage and statistics.

21. Employer Return on Investment (ROI) • What would provide you with ROI? • Promotion of standards documents • Asking what is needed from experts. • Make everyone aware that there are existing standards. • Companies don’t know what standards already exist. • Need to market SAE our standards. • Catalog the documents. • “Google deicing facilities and the first thing that should show up is our standards” • Improve investment of time • Time spent in standards activities • How to be more productive, improve workload, fixing roadblocks

22. Employer Return on Investment (ROI) • What would provide you with ROI? • Link to QA • Comparing costs of creating, maintaining, purchasing standards between company internal standards and industry standards. • Would need this from companies • Business/contracts won as a direct result of being on a standards committee • Networking testimonial • Committee participation helped company obtain contract

23. Emerging Technologies Tuesday, June 22 Session #2 – Blue Team

24. Emerging Technologies • Replacement of oil/derived products • The current paradigm for “Standards” (and other documents) is a paper handout-tech data is moving to interactive electronic multimedia entities: text+video+photos+animation, etc. • Environmental considerations (new stds) • CAD replacement for Hydraulic Metal seals

25. Emerging Technologies • Energy optimized aircraft (EOA) – on-demand systems • More Electric A/C – hybrid electric – actvation, pumps/compressors

26. Minutes, Agendas & Meeting Schedules Tuesday, June 22 Session #2 – Blue Team

27. Minutes, Agendas & Meeting Schedules • Minutes/Ideas • Post Minutes as write/protect • Post presentations ASAP to website • Change unconfirmed Minutes to Confirmed on website – needs to be consistent and noted in process • Speaker at meeting to provide write-up prior to meeting to Chair • Hyperlink Agenda and presentations – example is AMS-F

28. Minutes, Agendas & Meeting Schedules • Agendas • Promote detailed Agendas – helps in approval and attendance • Work on getting Agendas out earlier • Meeting Schedules • Last minutes changes cause problems