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1 st PCT meeting 3&4 May 2007 Strasbourg

This document provides an assessment of the first six months of activity, an updated program for the next six months, and discussion of information collection and collation for the EuroVO-DCA Project. It also includes a review report to the Board and preparation for the 2nd report to the EU.

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1 st PCT meeting 3&4 May 2007 Strasbourg

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  1. 1st PCT meeting3&4 May 2007Strasbourg EuroVO – DCA Project Mathias DEPRETZ – EuroVO-DCA Project Manager

  2. - Assessment of the first six months activity- Updated program for the next six months- Discussion of the census information collection and collation- Review report to the Board- Preparation of the 2nd report to EU (due on May 2007) Objectives of the meeting Mathias DEPRETZ – EuroVO-DCA Project Manager

  3. WP1Management EuroVO-DCA Project FIRST PCT MEETING 3 & 4 May 2007 Mathias DEPRETZ – EuroVO-DCA Project Manager

  4. Management Activities – WP1 Objectives • To oversee the project on behalf of all partners • General matters • Maintenance of the Consortium Agreement • Overview of the project, including WP activities (milestones) • General reporting of the project to the European Commission • Co-ordination of financial and administrative matters • Project external presence Mathias DEPRETZ – EuroVO-DCA Project Manager

  5. Project Overview (1) – General matters • Project Directory : take a look for update if needed • Reporting templates and guidelines : see the following webpage : • http://cds.u-strasbg.fr/twikiDCA/bin/view/EuroVODCA//ReportingGuidelines • Maintenance of the self-evaluation matrix • Dissemination of the project information Mathias DEPRETZ – EuroVO-DCA Project Manager

  6. Project Overview (2) – Consortium Agreement • Signature of the Consortium Agreement by all partners • MPG proposed an amendment to this document and asked for • Agreement (art. 9.2 : Intellectual Property Rights) • → See document in your folder • The content of the amendment should not be any problem: • Has already been accepted by INAF, ESO, CNRS and LU • Verification by the legal departments for ESA, INTA and NOVA Mathias DEPRETZ – EuroVO-DCA Project Manager

  7. Project Overview (3) – Project Schedule Mathias DEPRETZ – EuroVO-DCA Project Manager

  8. Project Overview (4) – Milestones • Project Kick-off (September 1st, 2006) : WP 1 & 2 activities start • Board kick-off meeting (October 2&3, 2006) : Strasbourg • Beginning of cycle 1 (November 2006): WP 3, 4, 5 & 6 activities start • D2 “Preliminary Project Plan” (11/12/2006) : OK • First report to EU (12/01/2007) : OK • 2nd Board meeting (February 1&2, 2007) : Garching • D1 “EuroVO-DCA website” (19/03/2007) : OK • First PCT meeting : today Mathias DEPRETZ – EuroVO-DCA Project Manager

  9. Project Overview (5) – Reporting • Reports since the beginning of the project : • 1st report to EU : CNRS + All partners • D2 – Preliminary Project Plan : CNRS + All partners • D1 – Project Website: CNRS • Next reports until the end of cycle 1 : • 2nd report to EU (May 2007) : CNRS + All partners • D6 - First EuroVO-DCA Workshop (initial date : August 2007 – Actual date : June 2007) : ESA • D3 – Revised Project plan (October 2007) : CNRS + All partners • D15 - First Periodic Report (October 2007) : CNRS + All partners • D10 – Euro-VO Theory Workshop (January 2008) : MPG • D12 – Euro-VO Computational Grids Workshop (January 2008) : INAF Mathias DEPRETZ – EuroVO-DCA Project Manager

  10. Financial and Administrative matters (1) • Contact point : Laurence ARBOUSSE + CNRS • Please remind that we will need an audit : • - at the end of the first reporting period (October 2007) • - at the end of the project (December 2008) • Make sure that you are aware of the information required by your • audit authorities • More information can be found on these web pages : • http://cordis.europa.eu/ist/projects/project-management.htm • ftp://ftp.cordis.europa.eu/pub/ist/docs/projects/ist-coordinators-days-audit-certificates-2006-01-31_en.pdf Mathias DEPRETZ – EuroVO-DCA Project Manager

  11. Financial and Administrative matters (2) • Project partners will have to provide their list of expenses including : • Hiring of personnel • Travel expenses • . travel to internal project body meetings (TEG, IST, …) • . travels to the workshops • . technical visits Mathias DEPRETZ – EuroVO-DCA Project Manager

  12. Management – External Presence (1) • The DCA external presence has been assured through participation to • several meetings and events : • IST 2006 conference (21-23 November 2006) : Helsinki • BELIEF conference (14-15 December 2006) : Delhi • Etc… (see first report to EU) • Next events : • IVOA event (May 2007) : China • BELIEF Conference (25-28 June 2007) : Brazil • Etc… Mathias DEPRETZ – EuroVO-DCA Project Manager

  13. Management – External Presence (2) The project external presence has also been assured through the DCA project website and TWiki (Partners task to update) Poster created by Mark Allen for the Spectroscopy workshop Brussels has asked for our contribution for the preparation of a new brochure : “e-Infrastructures : success stories” (deadline = May 21st) It would be useful to create our own brochure, presenting the DCA project, which can be used and spread during the events Mathias DEPRETZ – EuroVO-DCA Project Manager

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