1 / 12

P- Card Training

P- Card Training. South Seattle Community College October 11, 2007. Why are we here?. Increase in per transaction limit Review P-Card Policies & Procedures Sign new P-Card User Agreement. P-Card. Is intended to promote purchasing efficiency, flexibility, & convenience

pedromiller
Download Presentation

P- Card Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. P- Card Training South Seattle Community College October 11, 2007

  2. Why are we here? Increase in per transaction limit Review P-Card Policies & Procedures Sign new P-Card User Agreement

  3. P-Card Is intended to promote purchasing efficiency, flexibility, & convenience Each employee using P-Card must ensure that purchases comply with ALL applicable laws, rules, and regulations

  4. Good News!!! Limit for single transaction $1,500(including tax & shipping)

  5. P-Card may not be used to: Make personal purchases Purchase materials & services from friends and family members Make purchases between state agencies Purchase small & attractive assets Pay for cell phone and cell phone services Pay for employee travel expenses (lodging, meals, car rental)

  6. Approving Manager is Responsible For: Designating card custodians Delegating authority to card custodians to release card to authorized employees (FT or PT permanent employees only) Maintaining a list of authorized card custodians Ensuring timely reconciliation and chargeback Taking appropriate action when s/he suspects a fraudulent use of P-Card

  7. P-Card Custodian Responsibilities: Use P-Card in accordance with agency policies & procedures Release P-Card to authorized agency employees Maintain user agreements Maintain P-Card transaction log Keep P-Card in secure locked place Be ready for an audit at any time

  8. P-Card Custodian Responsibilities: • Report lost or stolen cards to the Business Office • Reconcile online monthly statement to P-Card transaction log • Process timely chargeback • Notify the approving manager promptly of any known or suspected inappropriate use of P-Card

  9. P-Card User is Responsible: • Read and sign SSCC User Agreement • Fill out Card Authorization form • Obtain signed approval of supervisor or budget administrator • Timely return of card with original receipts or order confirmation • Notify card custodian immediately if card is lost or stolen

  10. Warning!!! Copying the P-Card number and expiration date for reference or for future use is not allowed.

  11. Internal Audit • P-Card log (date, user, vendor, time) • Transaction limit • Authorized users • Unauthorized charges • Purchase of Small & Attractive assets • Purchase of IT related goods or services • Purchase of food* • Reconciliation & chargeback

  12. Questions Thank you!

More Related