ARISS meeting ESTEC 2014 ARISS Europe - Regional Scheduling Procedures

1. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures Francesco De Paolis – IKØWGF

2. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures Summary • How are schools informed of the ARISS program ? • How to apply for an ARISS Contact ? • How are Schools accepted ? • How are Applications handled ? • Evolution of European Applications • How long is the waiting time for European schools ? • Proposal for shared ARISS contacts • How to set up shared ARISS contacts ? • How to conduct successful shared contacts ? • How do schools prepare for a successful contact ? • Discussion ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

3. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How are schools informed of the ARISS program ? Schools and Educational Organizations are informed about the existence of the ARISS program by: • ARISS websites • Space Agencies • Media • Mentors • Local Amateur Radio Clubs • Teachers who spread the word • etc... ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

4. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How to apply for an ARISS Contact ? • United States of America • Schools and Educational Organizations within the United States and its territories wishing to host an ARISS contact submit an application to NASA Teaching From Space (TFS) office. • Other Countries • Schools and Educational Organizations outside the United States can request an ARISS contact by submitting an Application to the regional School Contacts Manager: • Russia: ValeriyAgabekov, N2WW/ UA6HZ • Canada (Americas, except USA): Stefan Wagener, VE4NSA/VE4SW • Japan (Asia, Pacific, Australia): KeigoKomuro, JA1KAB • Europe, Africa, Middle-East: Francesco De Paolis, IK0WGF ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

5. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How are Schools accepted ? The School Selection Manager verifies : • that the application form is duly completed • that the parental authorizations and the document concerning use of personal information are provided • that the proposal meets the educational expectations • that the application (section “B”) meets the ARISS GS requirements / recommendations (for direct contacts only) ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

6. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How are Applications handled ? • After an initial review, the manager puts the new application on the regional waiting list: • with mention “under assessment” if not all selection criteria are met: • the manager asks the applicant for missing elements • the manager assists the applicant during the selection process • as “ACCEPTED” if all criteria are satisfied • The manager informs the applicant about the EU# number and status • The manager forwards the application and all documents to the ARISS Selection Committees and to Charlie SufanaAJ9N (ARISS Ops pages) School contacts are scheduled following the date of the Application Some schools/organizations are prioritized : • events requested by Space Agencies • events in the mother tongue of the astronaut • Summer Camps, etc. https://creator.zoho.com/school.selection.manager/ariss-europe-applications/# ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

7. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How long is the waiting time for European schools ? • The number of contacts per ARISS Region is limited to 20 - 25 per US fiscal year • The waiting time for European schools increases steadily : • 2012: (38 new applications) i.e.two years waiting time ! • 2013: (41 new applications) i.e.more than two years waiting time !! • 2014 :…maybe three years waiting time ! No doubt, another approach is needed ! ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

8. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures What is the goal ? • To reduce the waiting time to no more than one year How can we achieve this goal ? By proposing two schools to share the ARISS radio contact • This approach has been used successfully several times • Additional benefits : • cooperation between schools • cooperation between local amateur radio clubs How can we improve the quality of the educational projects ? • With the support of the European Space Agency • Higher criteria for educational proposals ? ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

9. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures Proposal for shared ARISS contacts • When the European waiting list exceeds 25 Applications, schools accepting to share the ARISS radio contact take priority • Schools are invited to choose a partner school on the waiting list : • in principle, the language is English • another language is acceptable if an astronaut is available • Some astronauts accept Saturday contacts: • minimum impact on the planning • some astronauts accept to continue the contact during the following pass, when the orbit permits ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

10. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How to set up shared ARISS contacts ? Telebridge shared: • both schools are linked to the ARISS telebridge station Direct / Telebridge shared: • one school operates the radio contact and is linked to the partner school per telephone line Direct shared: • each school operates its radio station • alternatingly or • successively during 5 minutes each • schools are linked per telephone line • thetotalcontact time for both schools is limited to 10 minutes ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

11. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How to set up shared ARISS contacts ? Direct / Telebridge shared: School 1 School 2 Phone Line Audio Amp. Audio Amp. Mixer Phone Patch Phone Patch Mixer ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

12. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How to set up shared ARISS contacts ? Direct shared: School 1 School 2 Phone Line Audio Amp. Audio Amp. Mixer Phone Patch Phone Patch Mixer ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

13. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How to conduct successful shared contacts ? • Local radio amateur teams need to collaborate closely: • test runs, rehearsals... • phone patch and teleconference facilities • Schools shall share information: • questions for the astronaut • educational projects • well conducted sharing generates educational benefits • Mentors supervise and coordinate efforts ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

14. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures How do schools prepare for a successful contact ? • A mentor is assigned to the school as soon as it is accepted • ESA Educational Service provides classroom resources that can be used in the frame of ARISS contacts • The school will be asked to provide information on their project • The mentor will check progress of the educational project  • school presentation for the space contact • questions for the astronaut • The mentor will also keep in touch with the amateur radio team(s) ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC

15. ARISS meeting ESTEC 2014ARISS Europe - Regional Scheduling Procedures Discussion ARISS International Delegates Meeting, April 3 - 5, 2014 – ESA ESTEC