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Efficient Check-In/Out & Inspection Procedures for Campus Residence Office

Streamlining the check-in/out processes and enhancing room inspections in a campus residence office. Implementing a new system for submitting forms, recording room conditions, and improving communication with students.

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Efficient Check-In/Out & Inspection Procedures for Campus Residence Office

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Presentation Transcript

  1. Residence Office ----- Check in/out & Inspection project Group member: Lu Xie Zhewei Li Yuting Xi Nov 26th, 2012

  2. Contents Background information -- Organization -- Sponsor Problem Statement Context Diagram Activity Process Diagram Issues Core Capabilities Implementation Alternative Conclusion

  3. Background Information ----Organization • 2,000 rooms for students • Former: Room Assignments Inquiries; Meal Plan; Residence Life • Now : Room Assignments Inquiries; Meal Plan • Open to StFX students and the public • during summer holidays

  4. Background Information ----Sponsor Bob Hale -- the Director of Ancillary Services -- manages the residence office with 3 main staff members : Alison Sampson Mark DeYoung Matt Turnball

  5. Problem Statement

  6. Context Diagram

  7. Review the Evaluation Sheet Inspection Team Notify the date of inspecting each building Review the Check-in/out Forms Submit the evaluation sheet Evaluation sheet for different buildings System Office Staff Check-in/out form Student Sort check-in/out forms by different buildings Submit the Form Calculate the percentage of students’ arrival and leaving Remind students of submitting check-in/out forms Webmail

  8. Issues • The activity takes a long time to finish. • Mistakes are hard to avoid. • The inspection process is separate from the check-in and check-out processes.

  9. Core capabilities SYSTEM Room item information Submit room condition

  10. Core capabilities SYSTEM Reminding via email Room item information

  11. Core capabilities SYSTEM Reminding via email Room item information Room item information

  12. Core capabilities Submissions

  13. Core capabilities

  14. Core capabilities SYSTEM Record the damage Room item information

  15. Core capabilities Room inspection results Students’ submissions

  16. Implementation Alternative KxInspection

  17. Implementation Alternative Students can report the room condition

  18. Implementation Alternative Staff can review details of each room

  19. Implementation Alternative Inspection team can record room condition by using a mobile device

  20. Implementation Alternative Residence office staff can charge the damage to students directly

  21. Conclusion Any Questions

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