Online Performance Management System (OPMS) Overview: BTU Employees

1. Online Performance Management System (OPMS) Overview: BTU Employees

2. Session Objectives By the end of the session participants will: • Understand the OPMS Evaluation Process. • Identify key dates in the PBES Evaluation Process. • Examine the evaluation forms for SY 12-13.

3. What is OPMS? • The Online Performance Management System (OPMS) is an electronic platform that allows school leaders and teachers to engage in the performance evaluation process. • OPMS will facilitate electronic correspondence between school leaders and their staff members, and create intentional connections between performance evaluations and professional growth. • BTU employees are evaluated in the OPMS system. The employees’ job title determines which plan their will receive.   • OPMS can be accessed through Employee Self Service • https://www.baltimorecityschools.org/domain/147 .

4. Evaluation Tasks and Plans • Each BTU employee will have an evaluation plan. • Plan- A collection of tasks that mustbe completed. • Each plan has a set number of tasks that must be completed. • Task- An evaluation form. • See slides 11-20 for the complete listing of job titles, plans, and tasks.

5. Evaluation Cycles • Based on the Performance Based Evaluation System (PBES), there are two evaluation cycles each year: • Cycle 1 August-January 15th • Cycle 2 January 16th – One week before the teacher’s last day of work.

6. How does the evaluation process begin? • Initiators- The person who initiates (begins) the task closes (finishes) the task. • Task 1: Pre-Observation conference • Classroom teacher initiates and closes. • Task 2: Formal Observation • Main Observer initiates and closes. • Task 3: Performance/Mid-Year Review • Main Observer initiates and closes.

7. Evaluation Task Status • Throughout the evaluation cycle the task status will change depending on where the evaluation is in the system. • Planned • The evaluation is in the principal’s queue. The principal must take action. • The evaluation has not been initiated. All tasks begin as “planned”. • Transferred to Appraisee • The evaluation is in the teacher’s queue. The teacher must take action. • The task has been completed by the supervisor. It has been sent to the employee for comments and acceptance. • On-going with Main Appraiser • The evaluation is in the principal’s queue. The principal must take action. • The evaluation has been opened by the observer but is not finished. • The evaluation has been reviewed by the employee and has been sent back to the observer’s queue. It is ready to be completed. • Completed • The evaluation is saved in the system. Both the evaluator and employee can see the completed form in the task section of the dashboard. • The task has been closed.

8. Performance Based Evaluation System Timeline

9. Formal Observations • The Formal Observation Form for SY 12-13 includes the required PBES Domains as well as key indicators from the Instructional Framework. • Teach Indicators 1-9 require ratings and comments for completion. • These are “no stakes” indicators. • Comments are required for the four PBES Domains. • These PBES Domains provide the basis for your performance and annual reviews.

10. Next Steps…. • Visit the City Schools website • Evaluations and Observations • http://www.baltimorecityschools.org/Page/20733 • Review the Instructional Framework • http://www.baltimorecityschools.org/Page/18774 • Access OPMS • https://www.baltimorecityschools.org/domain/147 • Questions? Contact the Office of Human Capital • DeRay McKesson, Special Assistant- Human Capital • Dmckesson@bcps.k12.md.us • Sarah Orao, Manager-Evaluation and Training • Sorao@bcps.k12.md.us

11. BTU Job Titles and Evaluations

12. Classroom Teachers • The following job titles receive the plan “PBES Cycle 1: Classroom Teachers SY 12-13” in OPMS:

13. Classroom Teachers Tasks

14. Other Teacher-Level • The following job titles receive the plan “PBES Cycle 1: Other Teacher-Level Staff SY 12-13“in OPMS:

15. Other Teacher-Level Tasks

16. Other BTU Groups • The following job titles receive the plan “PBES: Other BTU Groups SY 2012 -13”

17. Full Time Mentors

18. Guidance Counselors

19. IEP Team Associates

20. Clinical Service Providers