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Update on the Education Data Portal : NYSED’s Instructional Information System

Update on the Education Data Portal : NYSED’s Instructional Information System. PM/TS Mtg 1/16/2013. Agenda. Vision and mock-ups (notional) Vendors ’ scope of services High level architecture and t imeline Program governance and year 1 milestones Partnering with the Big 5/RICs

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Update on the Education Data Portal : NYSED’s Instructional Information System

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  1. Update on the Education Data Portal: NYSED’s Instructional Information System PM/TS Mtg 1/16/2013

  2. Agenda • Vision and mock-ups (notional) • Vendors’ scope of services • High level architecture and timeline • Program governance and year 1 milestones • Partnering with the Big 5/RICs • Discussion questions • What’s next

  3. Vision Make student data available to New York’s educators, students, and their families to support instruction and student learning. Make curriculum and instructional resources available to New York’s educators and families to support instructional improvement and professional development. Create sustainable and open technology that promotes innovation, flexibility, and choice and enables local education agencies (LEAs), schools, and regional organizations to develop or procure additional applications or new functionality more rapidly and at reduced cost. Leverage emerging technology interoperability standards for education applications to remove barriers to innovation and scaling of successful tools for personalizing learning.

  4. A mock-up of a possible Education Data Portal homepage design (1 of 2) Sample user (dummy data) Education Data Portal Mrs. Linda Kim MY APPLICATIONS Links to applications - selected application will be viewed in window to the left. Here, the Data Dashboard has been selected and a class overview is viewed through the application window. Applications offered via NYSED and the SLC could be accessed from this navigation bar. Data Dashboard EngageNY SLC Application A SLC Application B Application window/viewer This mock-up contains dummy data only (i.e. no actual teacher or student data has been used)

  5. A mock-up of a possible Education Data Portal homepage design (2 of 2) Sample user (dummy data) Education Data Portal Mrs. Linda Kim MY APPLICATIONS Links to applications - selected application will be viewed in window to the left. Here, EngageNY has been selected and is viewed through the application window. Applications offered via NYSED and the SLC could be accessed from this navigation bar. Data Dashboard EngageNY SLC Application A SLC Application B Application window/viewer This mock-up contains dummy data only (i.e. no actual teacher or student data has been used)

  6. Content Management and System Services Provide Overarching Project Services • Provide Project & System Services for EDP – Public Consulting Group • Project Mgmt across work streams (see slide 6) • Quality Assurance and Systems Testing • Develop and deliver training and documentation • Design and manage help desk 1 • Develop license selection and mgmt process for LEAs (DDS) • Migrate, host, and maintain EngageNY.org • Deploy enhanced Search • (includes Learning Registry integration) 2 3

  7. Data Dashboard Solutions – ConnectEDU/Datacation, eScholar, and Pearson/Schoolnet Required 1 2 3 4 5 Desired

  8. High level architecture for the EDP Federated Identity Management System Key Shared Learning Infrastructure (SLI) Selection and License Management System (Data Dashboard Solutions) New York State, RIC, or LEA Operated Statewide Data System (Level 2) Shared Learning Collaborative Data Dashboard Solutions Proposed TBD Vendor Contract(s) Vendor 1 Vendor 2 Vendor 3 SIRS Interoperability tools Regional Data Systems (Level 1) Content Management and Collaboration EngageNY.org (1.5/2.0) Collaboration App Web Based Data Loading (Level 0) LRMI protocol Common Core Standards Taxonomy Learning Registry Node Future 3rd Party Apps School and District Student Management Systems Common Core Learning Maps Content Search & Tagging Course Catalog

  9. High level timeline: 2012 - 2017 Operations, Maintenance, and Enhancements (Years 2 – 3) Implementation and EDP Launch (Year 1) Optional Contract Extenstions (Years 4 and 5) DDS and CM&SS Contracts Expire First 1-Yr. Extension Begins (Optional) LEA Product Selection Begins LEA Product Selection Begins Second 1-Yr. Extension Expires Work Begins First 1-Yr. Extension Expires Second 1-Yr. Extension Begins (Optional) EDP Launch EDP Year 2 Begins SLI V1.0 Launch

  10. EDP program governance

  11. EDP timeline – year 1 NY EDP Major Releases: Alpha – Core Portal and IDM Functionality Beta – Major Portal and CMS Functions to be Released in v1.0 Gamma – Remaining Functionality to be Released in v1.1

  12. Partnering with the Big 5/RICs • Near-term: data collection and integration services • 2013/2014 data collection requirements for SMS vendors • Big 5/RICs to submit data extracts including new data domains/elements to Level 2 for ingestion into the SLI/EDP • supports various data views and the calculation of Early Warning Indicator Flags in DDS • Key data domains are: attendance, behavior, course grades, credits, and GPA • Extracts from interim, benchmark assessment providers • Load to Level 1 and leverage CSV, XML, or web services to send to SLI for ingestion • Near-term: opportunities to develop applications on the SLI platform • SLC has compiled user research from multiple districts and potential end user of Ed Tech apps, and this info is publicly available • As a pilot SEA, NYSED can connect Big 5 IT departments and RICs to key technical resources within the SLC for training and support to fully leverage these technologies • Long-term: maintaining a sustainable and open technology that promotes innovation, flexibility, and choice • NYSED aims to enable LEAs to contract with the SLC at a low cost in order to leverage data services and access to application providers who operate on the platform • NYSED will work with the Big 5 and RICs to determine how to plan for this transition, to build capacity around data integration, and to continue to leverage statewide services (e.g. identity management) and share open source technologies (e.g. Portal) that will benefit LEAs

  13. Discussion questions • We aim to deliver product demonstrations in April/May 2013, enable LEAs to select Dashboard solutions over the summer, and deliver product training in August/September before users access the real, live system in October 2013. • From your perspective, does this schedule make sense or would you suggest revising this approach based on other school-level activities and availability of staff? • What questions do we need to answer for LEAs between now and deliver of product demonstrations so that they can determine whether to leverage the EDP or continue using existing tools? When do districts begin to make these purchasing/licensing decisions? • What are the critical types of data that users need to view and analyze in a DDS in order to see value in the tool? How often do they need to access this data throughout the school year? • What are your burning questions or concerns regarding the EDP solution and implementation approach? • What is the best forum/venue to provide updates on the EDP program and to elicit your feedback (e.g. monthly or quarterly Big 5 meeting)?

  14. What’s next • Mid-January- Finalize recurring meeting structure and schedule meetings across EDP program • End of January - Finalize Baseline Architecture (Portal, CMS, IDM, SLI, DDS) • End of March - Finalize and share program schedule with the program community

  15. Back up

  16. Leveraging key assets to build the EDP

  17. What LEAs need to know about the EDP

  18. Resources • Links to RFPs for the Education Data Portal: • Data Dashboard Solutions: http://usny.nysed.gov/rttt/rfp/ds-07/home.html • Content Management and System Services: http://usny.nysed.gov/rttt/rfp/ds-08/home.html • Link to the Shared Learning Collaborative website:http://slcedu.org/ • Link to EngageNY.org (NYSED’s content management website): www.EngageNY.org • Link to the Learning Resource Metadata Initiative’s website:www.lrmi.net • Link to the Learning Registry’s website:www.learningregistry.org

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