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Responding to Inquiries from Potential Customers

Responding to Inquiries from Potential Customers. Provide Pro forma Invoice. Inquiries from abroad usually accompanied by request for “pro forma” invoice – A quotation in an invoice format which Includes: Product description and specifications Material costs Price Quantity Shipping costs

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Responding to Inquiries from Potential Customers

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  1. Responding to Inquiries from Potential Customers

  2. Provide Pro forma Invoice Inquiries from abroad usually accompanied by request for “pro forma” invoice – A quotation in an invoice format which Includes: • Product description and specifications • Material costs • Price • Quantity • Shipping costs • Delivery terms • Procedures

  3. To Complete Pro Forma Invoice • Exporters must set a price for their product • Determine the terms of sale

  4. Sample Pro Forma Invoice See Center for International Trade Development Website http://www.citd.org/startup/eb/appendix.cfm?sec=86

  5. Sample Pro Forma Invoicehttp://www.tradeport.org/tutorial/details/index.html#proforma Sample Pro Forma Invoice PRO FORMA INVOICEFROM: Innovation Technologies983 Stanley Ave.San Diego, CA 93820(619) 567-1938 DATE:May 8, 1995Reference No.:3245Payment Terms:Letter of CreditCountry of Origin:USAEstimated Date Of Shipment:45 daysQuoteValid Through:October 8, 1995SOLD TO: Grupo Estevez, S.A. de C.V.Tamales No. 1 Piso 218378 Cd. Polanco Mexico SHIP TO: Juarez Industriale454 Blvd. Cortez1114 Mexico D.F. Mexico QuantityDescriptionUnit PriceTotal Price100 each Computer MotherboardsFive (5) sealed cartonsGross Weight: 10 lbs. US $ 50.00 US $ 5,000.00 EX FactoryFreight Forwarder FeesAir FreightInsuranceCIF Mexico5,000.00100.001,200.0020.00 US $ 6,320.00Price, availability and delivery subject to confirmation at time of order. Authorized Signature _____________________________Date______________________

  6. Pro forma invoices should include two statements. • One that certifies the pro forma invoice is true and correct and • another that gives the country of origin of the goods. • The invoice should also be clearly marked "pro forma invoice." • When final commercial invoices are being prepared prior to shipment, it is advisable to check with the U.S. Department of Commerce or another reliable source for any special invoicing requirements that may be required by the importing country.

  7. If assistance is needed in figuring CIF or CIP prices, an international freight forwarder can help. The exporter should furnish the freight forwarder with • a description of the product to be exported and its weight and • cubic measurement when packed. • The freight forwarder can compute the CIF price usually at no charge.

  8. Freight Forwarder • Freight Forwarder - private service company licensed to support shippers and the movement of their goods • Perform these critical services: • Quote ocean or air freight rates • Quote truck or other rates for services needed to move shipment to port • Make arrangements for above to ensure speedy and safe movement of goods • Prepare documents needed for international shipping • Recommend degree of packing • Arrange for containerization of cargo • Arrange for storage, shipping insurance

  9. Sources of Freight Forwarders Directory of Freight Forwarding Services http://www.forwarders.com/ Freight Forwarders Online Directory http://www.ams.usda.gov/tmd/freight/ffdb/index.asp National Customs Brokers and Forwarders Association of America Website http://www.ams.usda.gov/tmd/freight/ffdb/index.asp Visit your local U.S. Department of Commerce office and ask for a list of forwarders that handle both air and ocean shipments. Check your Local Yellow Pages under "Freight Forwarders". Ask an experienced exporter who deals in similar products as yours for a reference to a good forwarder.

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